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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Woburn, MA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
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Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/5/02: > Rec'd Application Form for FOE 2003 - New York 3. > 85 Pax (75 + 10) > Customized 5D/4N Package (Thursday - Sunday Nights) > Manhattan Hotel - Howard Johnson on 8th Avenue @ 51st Street. > We are also doing their Air (through Witte) and Ground Transportation once in NYC. > Competition > Mixed Choir (75 singers) > Rec'd Check #770, $4,425.00 for $75 Application Fee and $50/seat Deposit for Airline Tickets ($4,350.00). We are currently holding 87 seats, just in case a few more are needed. > BJS created IOG and all-inclusive rates based on conv with Brett on 10/31/02 and emailed to him for his approval. Once approval is received, we will proceed to Contract. Due to airline portion of this trip, the Contract needs to be completed ASAP! > BJS did not make any attachments in TPMS other than Witte Travel (Air), FOE as Festival Company, and the name of the hotel (the hotel screen was intentionally left incomplete, so MWL can complete as needed.) > HMS, please create CFS, including two (2) transportation folders, one for Witte Travel (Ait) and another for Campus Coach Lines (Ground Transportation in NYC). > MWL, please hold off on any further arrangements / reservatrions, etc. until we get his approval on all of the additional inclusions. Thanks! > BJS added to status schedule and FOE Participant List. __X__ HMS __X__ __X__ MWL __X__ 11/13/02: > BJS LVM for Brett as he has not responded to email giving All-Inclusive Package the go ahead for Contract. 11/19/02: > Rec'd email from Brett, not sure if he wants that much - wanted itemized list of additional inclusions, including their individual rates. BJS responded via email with list of additional inclusions, however, did not include rates, just packaged it together as $110 worth of extras. > Explained that we need to get him his contract and hoped for final decisions ASAP. 12/4/02: > Still no word from Brett re: additional inclusions, so BJS LVM - Please Call ASAP. 12/10/02: > BJS called to get decision on Contract Inclusions / Additional Attractions. > LVM. Please call or email confirmation as to what we are to include ASAP. 12/19/02: > BJS called and LVM for Brett - PLEASE CALL and advise re: Additional Inclusions. > Explained tat inclusions cannot be confirmed with his Contract and Contract cannot be completed until he tells us what to include. Damn near begged for a call back with direction on what he wants prior to 12/20/02. 12/20/02: > Rec'd emial from Brett - sorry to be so slow to respond. Wants breakdown, by inclusion, for the additional $110 per person. 1/8/03: > BJS responded to Brett as requested. Again asked for a quick response so we can proceed. INW by 1/10/03, BJS will go ahead and complete CN based on the already agreed upon $415 per person package. 1/15/03: > Lauren Simpson, laurensimpson@socal.rr.com - trip coordinator. > She is now handling as Brett seemed overwhelmed. Very nice. > Only change from what we have presented would be the possible deletion of CCLimits with a second Broadway Show. BJS advised that rate would be $65 for the show less the $21 all ready built in from CCLimits = $44 increase should they decide to do this. > She will advise ASAP and then they are ready for the Contract. 1/16/03: > Rec'd official word from Brett - Lauren Simpson will now be handling the trip and is the official Trip Coordinator. > BJS updated system with Lauren's info. We are pleased with this decision, for Lauren is on the ball and Brett, although a nice guy, was not! > Deleted Chicago City Limits and are adding a 2nd B-way Show. IOG reflects this change. BJS updated rates as well. > MWL, as this is FIBALLY going to Contract, please review and confirm, etc. as needed. BJS hopes to complete Contract Packet this weekend if at all possible. Thanks! > School Information: Brett Stewart, Choir Director 17816 Bushard Street Fountain Valley, CA 92708 Schooo Phone = 714-962-3301 x: 271 School Fax = 714-964-0491 director's email= brettandmindy@hotmail.com __X__ MWL __X__ 1/21/03: > BJS completed Contract Packet, including Deposirt INV#3395, $8,700.00 due with Contract and all other forms as well as First Payment INV #3396, $34,830.50 - due: 01/31/03. > Mailed via FedEx SON for Wednesday arrival at Lauren's home address. 1/22/03: > BJS emailed Lauren re: FedEx. 1/22/03: > BJS spoke with Lauren re: rate differential - reminded her that this was the additional $44 for the 2nd B-way Show. She understood. BJS forgot to include Show Selection Form, so BJS faxed to her attention. Also told her there were 3 shirt sizes, L, XL, & XXL - she wanted Smalls ands Mediums! 1/31/03: > Rec'd signed CONTRACT, FPGF, Room List, HIF, Show Selection Sheet, GIF, and Air Passenger Forms for Witte. > Also rec'd cover letter which made mention of reverting to old rates by including Stomp as an off-Broadway show choice. BJS sent email as Stomp was never discussed, just Chicago City Limits. > BJS told her in email that Stomp was no less expensive than B-way Shows and to please advise ASAP. > MWL, do not order show tickets ofr any shows for this group ubtil we have their decision. > Cover letter also made mention of the fact that they may be doing their own ground transportation in NYC. BJS asked for clarification here as well. Copy of email is in file. > Total Pax = 85 (70 + 15) > Rms / Pax 16 Q / 64 03 T / 09 06 D / 12 00 S / 00 TOTALS = 25 ROOMS and 85 PAX (70 + 15) > MWL, as these numbers are now GUARANTEED and majority of funds are in houise, please proceed as needed, with the exception of the show tickets. Thanks! ____ MWL ____ 1/31/03: > Rec'd check #824, $42,576.50 - INV #3395 & 3396 - PIF. BJS revised invoices in order to match amount rec'd which is based on 85 total pax. 2/7/03: > Lauren called and LVM - needs flight info, when will next Inv be sent & Have show tickets been confirmed. 2/7/03: > BJS called and LM with husband (I guess) with answers to all of the above. 2/11/03: > BJS mailed INV #3439, $33,520.50 - due 2/24/03. 2/19/03: > Lauren called - wanting to add one additional student. > BJS told her should not be an issue; however, could not guarantee until confirming with MWL and Witte. BJS explained $50 Add fee for CCIS portion as well as a $50 fee for the airline ticket. > BJS spoke with Lauren - she is fine with $100 additional fee. She knows seat is available for flight - only possible issue (per MWL) would be Les Miserables ticket. Lauren understands and will get back to us with PCCF and student's name. Hopefully by this afternoon. > Lauren explained to BJS where to place student on Room List. BJS will then revise Final Invoice - once change is official. > We will make no furhter changes until we have final OK / PCCF from group. 2/19/03: > Rec'd PCCF - adding student Tobias Keel. Change is now official. > REVISED TOTAL PAX = 86 (71 + 15) > REVISED Rms / Pax 17 Q / 68 02 T / 06 06 D / 12 00 S / 00 TOTALS = 25 ROOMS and 86 PAX (71 + 15) > BJS updated IOG abd Bible. > MWL, as these numbers are now REVISED & GUARANTEED please proceed as needed. Thanks! > BJS to revised Final Invoice and fax to Lauren's attention, including $100 Late Add Fee. __X__ MWL __X__ 2/20/03: > BJS revised Final Invoice (2X) #3439, $34,344.50 - due 2/24/03. > BJS emailed total to Lauren and asked her to call when she is up and ready to receive a faxed copy. Iniitally forgot to add an 86th airfare. 2/21/03 - T-shirt, repertoire, and set-up forms have been received and entered by AMH. 2/24/03: > Rec'd check #831, $34,344.50 - INV #3439 - PIF. > Account is PIF. > Make Meal Credit Check Payable to VMPA (Vocal Music Parents Assoc.) 4/2/03: > Emailed FI to Client and Charter Company in NYC. 4/3/03: > BJS mailed FX SON complete Packet (to Brett's attention at the school. 5/28/03: > BJS mailed check #6857, $300.50 for hotel refund regarding bed bugs. Mailed to Vocal Music Parents Association.
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