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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
CAREFUL, THIS CLIENT HAS TWO TRIPS IN SYSTEM!!! CAREFUL, THIS CLIENT HAS TWO TRIPS IN SYSTEM!!! CAREFUL, THIS CLIENT HAS TWO TRIPS IN SYSTEM!!! 10/31/02: > BJS completed IOG and Bible based on DSC's conv with Client on 10/17 & 10/21. > One (1) Show Choir competing with Music Festivals. MWL, please call and try to get performance time idea for Show Choirs priro to making any other reservations. Careful not to be making too many reservations before things go to Contract. Lets not add to our work load any more than we have to. > He wants it to be a 3-night trip; however, his budget will not allow, so BJS proceed with a trip home through the night Saturday after Awards Ceremony. > BJS made attachments in system as able. > HMS, please create CFS. > BJS went ahead and faxed CQRs to Atlantic Coast, Heartbeat Tours & Schrock. > MWL, please try to secure rooms with Paul, then attach hotel & B-fasts. > BJS included and attached Student Dinner Theatre as it was the same night as Oscar Smith and I felt confident we could probably add this group to the same show. > DSC to deliver PTP to Client on Tues., 11/5/02; therefore, it must be completed by 11/4/02. __X__ HMS __X__ __X__ MWL __X__ 11/13/02: > BJS completed rates and PTP, still awaiting quote from Schrock, but went ahead and ran PTP so Client can have it today! Will forward Schrock rate when and if received. > BJS emailed completed PTP to Client and DSC. > BJS called DSC re: Schrock's quote. She will share with Client and then advise re his charter company decision. 11/13/02 > HMS entered all bus quotes. 12/4/02: > Per DSC conversation with Director, the parents are leanign toward all of the groups going to Atlanta and deleting the Girls Choir trip to VA Beach; however, we are to keep all VA Beach arrangements until we are 100% sure!!! > Combined Group Total would be 85 (73 + 12) > Bus Choice for Atlanta = Schrock (BJS called and asked for Contract for 2-47s - see Transportation Clog for Schrock) > The two competing choirs would be Kaleidoscope (mixed show choir) and Vivid Image (girls show choir). > BJS update IOG and Bible to meet proposed combined numbers. > MWL, please review inclusions and update / check availability, etc. as needed. Thanks! > We will need to confirm with Client that this is all doable (or not) NLT 12/10/02. ____ MWL ____ __X__ HMS __X__ 12/16/02: > BJS shared charter quote (2-47s from Schrock) with DSC. She will get to client alond with directions on how to proceed. BJS went ahead and asked for Contract for 2-47s from Trae at Schrock. 2/3/03: > Per DSC, ready for Contract based on original group (1-choir) to ATL. Notebook to be mailed FedEX SON NLT 2/6/03. > Total Pax = 48 (40 + 8) > MWL, as this is going to Contract, please review and confirm all as needed. Thanks! __X__ MWL __X__ 2/10/03: > BJS completed Contract Packet, including Deposit INV #3437, $2,050.00 and First Payment INV #3438, $6,816.50 - all due with all forms as well on 2/17/03. > BJS mailed FX PON with the VA Beach CN. 2/19/03: > Rec'd check #2038 of which $2,050.00 was applied to Deposit INV #3437 - PIF. 2/21/03: > Rec'd signed Contract, FPGF, RL & HIF as well as festival application. > Total Pax = 44 (37 + 7) > Rms / Pax 9 Q / 36 1 T / 03 2 D / 04 1 S / 01 TOTALS = 13 ROOMS and 44 PAX (37 + 7) > BJS updated IOG and Bible accordingly. > MWL, as this is now UNDER CONTRACT and Deposit has been paid, please proceed as needed with some caution, for we have their deposit, but the First Payment was due 2/17 and we do not yet have it. Thanks! ____ MWL ____ 2/26/03: > BJS faxed and Mailed Final INV #3462, $6,363.50 + Statement showing Balance Due on Account at $13,180.00. Balance to be paid NLT 2/28/03. 3/17/03 > Per DSC conversation with Mark, he hopes to have 1/2 of all monies for both trips here in our office. > The balance will follow VERY shortly after for the VB trip, and then after that for the Atlanta trip. 3/31/03: > Rec'd official letter of cancellation. > BJS LVM for Trae at Schrock regarding cancellation. > MWL, please cancel all as needed - ASAP since this trip is, excuse me, was - this week. Thanks! ____ MWL ____ 3/31/03: > BJS faxed and mailed Statement stamped PAST DUE ($13,180.00).
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