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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
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Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
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White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
CAREFUL THIS CLIENT HAS TWO TRIPS IN THE SYSTEM. CAREFUL THIS CLIENT HAS TWO TRIPS IN THE SYSTEM. CAREFUL THIS CLIENT HAS TWO TRIPS IN THE SYSTEM. FOE - Orlando has been canceled!!!! 10/22/02: > BJS completed IOG and Bible. > HMS, please fax CQRs to National, New World and Tierra Tours for 2-47s. This group actually has a projected number closer to 100, but Debbie Moyers said the extras (over 94) would drive. Whatever! > MWL, please secure accommodations - as AmeriSuites is Sold Out - check for a Hampton or something similar west of Secaucus, closer to Succasunna, NJ. That is where the school is for the festival (just off of Interstate-80) the further out and closer to the school the better (and hopefully the cheaper) as this group's budget is quirte limited. Make attachments as needed on secured. > PTP to be completed NLT 10/28/02. > Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/28/02: > BJS changed the destination on the FOE Orlando trip which was canceled to Orlando - FOE this way, the New York trip will be the first to appear when we open the Bible. > BJS completed PTP and emailed to both Deb Moyers and DSC. > Hard copy in file for use in CN if and when neeed. > DSC to follow-up mid-week for decisions. 10/30/02: > DSC rec'd email from Deb Moyers - her parent mtg is next week and they will make their decisions then, in the mean time, if they do go, they want the coaches from New World since they are slightly less expensive. > HMS, please call New Worls and ask for a Contract. Thanks! __X__ HMS __X__ 11/13/02: > DSC spoke with Debbie - they are ready for Contract! > MWL, as this is going to Contract, please review and confirm as needed. CN to be delivered at VMEA. > Show choices = 42nd Street, Phantom, Thoroughly Modern Millie (in order of preference). __X__ MWL __X__ 11/15/02 > DSC called and spoke with MWL as BJS is w/o voice. > Per conversation with Debbie Moyers, Gar-Field needs two more comps. > Debbie M. knows that means the prices will change, she just needs to know by how much as soon as possible. > BJS--per DSC, once prices are reconfigured, they need to be emailed to Debbie Moyers. Thanks! __X__ BJS __X__ 11/15/02: > BJS revised Rates based on the addition of 2 additional comps. Went up $6 per person. > DSC will call Client and get go ahead on Contract based on these new rates. 11/15/02: > BJS completed Contract Packet, including combined Depsoit / First Payment INV #3308, $6,450.00 - due with K on 12/18/02. > HMS, please process per CCIS SOP. This is a DSC client. We are doing their transporation, so NO CCIF req'd. > Return to BJS after notebook is complete. We will mail on Monday UPS using our new system. Thanks! __X__ HMS __X__ 1/29/03: > Per DSC, Contract , FPGF, RL and HIF to be faxed this afternoon. > BJS revisited rates and in order to keep rates unchanged, they are losing 1 of their 4 comps and the cameras. Total comps = 3. > DSC advised Client - no problem. 1/29/03: > Rec'd signed CONTRACT and FPGF. > Total Pax = 71 (64 + 7). > BJS updated IOG and Bible accordingly. > MWL, as this group is now UNDER CONTRACT, please proceed as needed with extreme Caution, for at the moment, we do not yet have any of their $$$. > Thanks! __X__ MWL __X__ 1/30/03 > MWL sent "OK to Pay" to Debbie's attention today--due back NLT noon 1/31/03. 1/31/03 > Recv'd signed OK to Pay" via fax for 71 tickets--MWL to proceed as necessary. 2/3/03 > MWL mailed PIF for show tickets (42nd Street) today. 2/21/03 > BJS, any word on this trip? As you can see above, the tickets have been paid for (and they're here, too), but I still haven't signed the hotel contract (it is on extension still), and just need to know how to proceed at this point. Thanks! __X__ BJS __X__ 2/25/03: > Rec'd room list via email. > Total Pax = 67 (59 + 8) > Rms / Pax 14 Q / 56 01 T / 03 04 D / 08 00 S / 00 TOTALS = 19 ROOMS and 67 PAX (59 + 8) > FPGF has 64 Students and 7 Adults; therefore they will be charged for 4 Quad Cancellation Fees and all 71 tickets. 2/26/03: > Late last evening DSC received email from Debbie Moyers that her Administration has informed her that the trip needs to be canceled. > BJS to make decisions on amount she will be charged. At the very least, we will definitely bill her for any un-recoverable expenses as well as the projected profit plus some. > BJS faxed Cancellation Notice to New World Tours. > MWL, please advise today as to any wiggling we can do with ShowTix - if there is none, I understand. Also, are there any other unrecoverable expenses? Please advise today as I want to act quickly on this! Thanks! __X__ MWL __X__ 2/26/03 > After reviewing file, the only unrecoverable expense is the 42nd Street ticket order. > The total we have paid is $4,350.20--71 tickets. As they are purchased and in hand, they are completely non-refundable. 3/4/03: > BJS mailed amount due Letter in response to Cancellation after 100% due. > Reduced Balance ($8,256.40) to be PIF NLT 3/21/03. > Tickets will be mailed to her attention once PIF. 3/6/03: > Debbie Moyers called re: cancellation letter. > She understands - her principal asked her to call. > Ban has been lifted on travel; however, she is concerned that if they would reimpose it, they would be out $15,000+ not just $8,000+ as they are now. > She may try to sell the tickets on eBay. > BJS explained that because of our relationship, we went ahead and made some concessions - this only happened because of our relatinship with Debbie. No other schools received the same treatment. I asked her to be sure to tell her Principal this fact. . . To be continued, I am sure . . . 3/14/03: > Debbie called - she is not going to try to make this trip happen - even unofficially. > Has no idea what she is going to do about the tickets and balance due. > She has to talk with her principal and then see how to proceed. 3/19/03: > Roger Dalick, Principal, called. > Wanted to know what if any recourse she has - (I explained entire situation and the fact that we already made more concessions than for anyone else. The balalnce remains at $8,256.40. > He said she would have to be responsible for it personally since she signed the Contract and OK to Pay event though she did not have authority to do so . . . > I suggested a payment plan - we will see. > He tried to use yesterday's ruling by the PWC School Board banning all trips as a reason for cancellation. I would not stand for this as the trip was canceld long before yesterday. 3/21/03: > Rec'd email from Client - releasing the tickets back to us! (This is not an option). 4/2/03: > BJS mailed Inv #3517, showing Outstanding Balance of $8,256.40 as well as interest fee of $123.85. Memo said, To avoid collection procedures, please make payment today. Total due on account = $8,380.25. 6/9/03: > Rec'd call from Mr. Dallick, Principal - just wanted to let me know that Debbie's letter absolving herself of all responsibility for the tickets and contract, etc. was refuted by the School Board and as far as they are concerned, she is responsible. > BJS told Mr. Dallick he expected as much form the PWCPS Board and would be happy at this point ot be able to recover our losses (71 tickets at $75 each = $5,325.00). > BJS explained that the tickets were still active and could be used by the group if they would pay us for them! > He said he would see, (although I highly doubt he will be doing anything to help Debbie out of this situation). 9/11/03: > BJS sent email requesting payment plan in order to avoid legal proceedings. Also sent hard copies to school and home address. 9/26/03: > Rec'd letter from PWEA's R. Alan Caudill. He is advising Deborah Moyers regarding her on going issues with the School Board and the canceled trip. > They continue to place blame of the school board; however, he does mention that they are interested in resolving this matter and wants to know what proof we can provide that the tickets were actually purchased and if so, there where abouts. 9/29/03: > BJS attempted to reach Mr. Caudill; however, there was no answer. Will try again later today. 10/2/03: > BJS spoke with Alan Caudill of PWEA and then sent copies of first & last ticker, OK to Pay, Company check, order form, Past Date Ticket Policy and our understanding of how these tickets could be used. Also sent copies to Deborah Moyers & Mr. Dallick
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