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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/17/02: > BJS completed IOG and Bible based on DSC's conv with Sharon on 9/25/02 and MWL's conv with Fiesta-val on 10/17. > BJS made attachments in system as able. > HMS, please secure quote for 2-47s from Roger's Charters & Tours, H & R Tours, and All American Tours. > MWL, please review IOG and update / confirm all inclusions, etc as needed. > Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/29/02: > BJS completed PTP and faxed to Sharon and DSC. > Also did up comparison IOG and Rates using MITP rather than Fiesta-val. They would save $40 / student should she elect to make the change. > DSC, already informed us that she wants the coaches from Rogers. HMS has already called and asked for K. > BJS did not mail PTP as we will await her decision and then incude in CN. 11/6/02: > Rec'd word from Sharon Johnson, they are going to make the switch from Fiesta-val to Music In The Parks! > Also, wants to delete the Saturday night stay in Orlando and travel home through the night, arriving back at the school on Sunday, midday. > BJS revised IOG and Bible accordingly. > Sharon is going to go over to Rogers Charters and check out his equipment and report back to us by the end of the week. (I hope the report is good, if it is, others may want to check out his equipment too!). > HMS, when and if we get the OK from Sharon on Roger's, you will need to fax the Revised IOG for a re-quote and subsequently, get and sign a revised Contract. In the event she doesn't like Roger's equipment (dirty and old, unreliable, no staying power - who knows!), we will need to get a quote from Ray Robbins at H&R. He spoke with BJS yesterday (11/5), and would like to do this trip if Sharon doesn't approve of Rogers. > BJS made festival attachment change, and meal changes, but no others - MWL, I will leave this up to you so as not to delete anything you may need regarding hotel, etc. > MWL, please complete and fax the MITP Application ASAP in order to get Sharon's participation in their festival confirmed. (See Clog in festival attachment) > We will proceed with PTP Rev.1, including Revised Rates, once we have Sharon's decision on Rogers. __X__ HMS __X__ __X__ MWL __X__ 11/13/02: > Per DSC, Sharon is fine with Rogers. > HMS, please get re-quote and contract from Roger based on the revised IOG as mentioned above. ALSO, she would prefer to use his 55 passenger coaches if they are available as they are his newer equipment. Please get Contract and Rates for 2-55s. Go ahead and ask if we need to include Driver's Rooms from here on out, if so, we will be sure to do so. One room per driver, or do they share a room? Thanks! __X__ HMS __X__ 11/19/02: > Per Sharon, her parents are insisting on Competition; therefore, she is forced to go with Fiesta-val. > BJS revised IOG accordingly, deleting 2nd day at Universal and reutning home through the night Saturday after the Awards Ceremony in the Park. > BJS made no changes to attachments, MWL, you will need to take care of these. > BJS revised Rate and shared with DSC - she will get to Sharon for her approval and the next Go To Contract! > Sharon is aware that she will get nothing addiitonally from us unitl after VMEA. > HMS, please fax revised IOG to Rogers for quote & contract on 2-55s. Don’t forget to discuss the driver's room situation with him if you have not already done so. > MWL, please review and revise, etc as needed. Thanks! Contract will hopefully go in mail prior to Thanksgiving! __X__ MWL __X__ __X__ HMS - See Below notes from 11/25/02 11/25/02: > Per DSC, Sharon will be doing her own transportation with Abbott. She was not happy with Rogers. > She needed Driver Room Rate, so BJS told DSC we would charge her $75 per room per night. She will need to have CCIF in her CN. > Ready for Contract. > MWL, please review inclusions and attachments and update as needed. CN to mail NLT 11/27/02. > HMS, if Roger has sent Contract, out of courtesy, let him know we will not be needing him for this group. Thanks! __X__ MWL __X__ __X__ HMS __X__ 1/3/03: > BJS completed and mailed (USPS 2-day) Contract Packet, including Deposit / First Payment INV #3349, $7,400.00 due with K on 1/20/03. > Also asked that she complete and fax Fiesta-val Application to MWL's attention ASAP. 1/15/03: > Rec'd signed Contract, CCIF, Fiesta-val Application and Deposit / First Payment check #1343, $7,400.00 - INV #3349 - PIF. > MWL, as this group is now UNDER CONTRACT and Payments are up to date, please proceed as needed. Thanks! __X__ MWL __X__ 2/12/03: > Rec'd check #1347, $7,400.00. BJS created 2nd Payment INV #3454, for same amount in order to properly record payment. 2/14/03: > Rec'd FPGF, RL & HIF. > Total Pax = 76 (65 + 11) > Rms / Pax 00 Sx/ 00 00 Qt / 00 14 Q / 56 03 T / 09 05 D / 10 01 S / 01 TOTALS = 23 ROOMS and 76 PAX (65 + 11) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 2/21/03: > BJS faxed and mailed Final INV#3453, $8,287.00 due - 2/21/03. 3/10/03: > Rec'd check #1350, $5,287.00. > Balance due on Account = $3,000.00 3/11/03: . BJS faxed and mailed statement showing ba;lance due. 3/19/03: > Rec'd check #1353, $3,000.00. > ACCOUNT IS PIF. 3/25/03: > Rec'd official letterof cancellation via fax. > MWL, please cancel all as needed and able. Thanks! __X__ MWL __X__ 4/28/03: > Rec'd letter from John S. Edwards, attorney representing the Patrick Henry HS Band demanding a full refund. 4/30/03: > BJS forwarded letter on to Mark F. 5/2/03: > BJS spoke with Sharon (at Mark's direction) to see if she was aware of the attorney and who had hired him. > She was aware and he has been hired by the Band Boosters. > BJS reminded Sharon that in previous conversations BJS explained that she would need to be patient and allow us to get to the end of our season prior to our making a determination on refunds or credits. Her parents, especially those who have seniors, were unwilling to wait and that is why they proceeded as they did. > BJS reported back to Mark and he asked that I fax a copy of their contract to his attention, which I did. 6/3/03: > BJS mailed credit letter to Sharon Johnson. > Mark Fleckenstein was also to mail his response letter to John S. Edwards. 7/9/03: > Rec'd VM from Mark Fleckenstein, John S. Edwards has filed suit against us in Roanoke Circuit Court. > Mark is on vacation for 2-weeks and will send a copy of the information he has received from Mr. Edwards. > Mark suggested I speak with Bill Thurston to see who I should get to represent us in Roanoke. 7/9/03: > BJS called Martin Richards at McGuire Woods to see if they had been served the papers and he said they just arrived earlier this afternoon. > BJS gave Martin a very brief synopsis and Martin said he would review the Complaint and see which of their litagators he would recommend to handle this. He will call back with his decision. 7/9/03: > BJS spoke with Warren Timmons re: liability insurnace, etc. > BJS FedEx'd all of the pertinent paperwork for Warren's review and he will then inform underwriters, etc as needed. Wareen will call back once he has had an opportunity to review.
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