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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Trip
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/10/03 AMH spoke with Cindy. She will fax all three forms (t-shirt, set up, and repertoire) by the end of today. 10/16/02: > BJS spoke with Cindy, she is fine with FOE! > BJS faxed application for her to complete. > She needs Pkg. 2 , All-inclusive with a non transportation budget to be less than $400. Hoping for closer to $350. > BJS told her he would do what he could. > She will complete and fax back Application. > HMS, please do CFS, including Transportation. She wants us to get a quote from Morgan & Sons. (Thay are in our system - she and we have used them in the past.) > MWL, please confirm hotel assignment. > BJS added to FOE Participant List and Status Schedule. > BJS completed IOG and rates. > HMS, please secure quote for 1-47 from Morgan & Sons based on IOG. Thanks! > BJS emailed IOG and rates to Cindy. __X__ HMS __X__ __X__ MWL __X__ CROWNE PLAZA--MEADOWLANDS 10/23/02 >HMS entered bus quotes 10/24/02: > BJS spoke with Cindy. > HMS, secure contract for the coach from Morgan & Sons. > Wants to delete Medieval Times and replace with Dinner at Confetti Pasta, then Chicago City Limits. > BJS revised the IOG accordingly, but did NOT change attachments. MWL, please update the attachments when you review their inclusions / IOG. > BJS faxed Revised Rates and IOG to Cindy's attention, along with another FOE application. She says she never eeceived the one Isent on 10/16. __X__ HMS __X__ __X__ MWL __X__ 11/4/02: > Rec'd completed FOE Application via US Mail. > BJS will hold off on sending Contract Packet until I receive word from Cindy that this trip is going to happen. 11/6/02: > BJS sent email to Cindy asking for status update - can we go ahead and send Contract Notebook? 11/11/02 > Cindy will be faxing over a form from her county asking for some verification info re: bus company, Morgan & Sons--she will need this back NLT tomorrow AM, 11/12. ALSO... > Long Creek Coach Line @ 252-492-9227--Cindy wants us to check a price with them to see if she can save any $$ on busses. > She should know more about the trip going on December 2. > She also wants to know if we can go ahead and send her the Show Choices form--she wants the best show she can get and is concerned that the longer she waits, the less chance she has of getting the show she wants. She says she could let us know by December 3rd (after mtg to decide on trip) and we could release tickets if we had, in fact, gotten them. > MWL told her I would have to ask BJS and would get back to her ASAP. > Let me now if these notes don't make sense... __X__ BJS __X__ 11/12/02: > BJS sent fax to Cindy with partially completed Charter Form - she will probably need to contract for the charters herself. She will need to advise ASAP as we have already signed a contract and sent $250 deposit to Morgan & Son. > BJS told her that she would need to request an additional quote from Long Creek Coach Line. > BJS told her we cannot order show tickets until her group is under contract. 11/13/02 > Cindy called and asked for the phone & fax numbers for Morgan & Sons--MWL gave her the info. 12/3/02: > Ready for Contract based on most recently presented IOG ($378 package) > To be due 12/20/02 with $125 combined Deposit / First Payment. > MWL, as thisis going to Contract, please review and confirm as needed. CN to mail NLT 12/6/02. __X__ MWL __X__ 12/19/02: > BJS spoke with Cindy as she was concerned that she did not yet have CN. BSJ assured her all was fine and that she would have it when she returns after the first of the year. She wanted to go ahead and send $ but BJS said it would be OK to wait. 1/4/03: > BJS completed Contract Packet, including Application Fee INV#3356, $75.00 - due with K on 1/17/03 as well as Deposit/First Payment INV#3357, $4,750.00. > BJS mailed UPSP 2-day. 1/17/03: > Rec'd signed Contract, FPGF, Room List, HIF, Show Selection Sheet and GIF. > Also rec'd check #26619, $4,750.00 - INV #3357 - PIF. > Rec'd under separate cover check #26622, $75.00 - Application Fee INV #3356 - PIF. > Totla Pax = 34 (29 + 5) > Rms / Pax 8 Q / 32 0 T / 00 1 D / 02 0 S / 00 > TOTALS = 9 ROOMS and 34 PAX (29 + 5) > MWL, as this is now UNDER CONTRACT and numbers are Guaranteed, please proceed as needed. Thanks! ____ MWL ____ 1/23/02: > BJS completd and mailed Final Payment INV #3402, $11,550.00 - due 2/3/03. 2/10/03: > Rec'd check #26713, $6,000.00 toward final INV #3402. Balance due on account = $5,550.00. 2/21/03 - T-shirt and Set-up forms have been received and entered. Repertoire form is not necessary as this is a Musicate. AMH 3/4/03 - t-shirts shipped to Northern Vance - AMH 3/7/03: > BJS completed Final Itinerary and emailed advance copy to Client. > FI is ready for processing. > HMS, please be certain to fax a copy of the FI to Willnet at Morgan & Sons. > Jennifer, please run 9 copies of the Final Itinerary. I realize you usually do 7, but for FOE groups, we need 9. > Complete FI Packet to be mailed FedEx SON upon receipt of balance due on account ($5,550.00). __X__ HMS __X__ __X__ JBP __X__ 3/12/03: > BJS completed FI Packet and have ready to FX SON - ONCE BALANCE IS RECEIVED = $5,550.00. 3/17/03: > Rec'd Balance due on account, $5,550.00 via USPS ON mial. > Account is PIF. > BJS mailed FI Packet via FX SON to arrive NLY Tueday afternoon. > BJS spoke with Cindy and confirmed receipt of check. 03/19/03: > Per Cindy - still on at this point, but may very well change - she is fine.
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