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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/1/02: > Rec'd Application for FOE 2003 - New York 2 > A separate Application was received for both the Band & Choir. > As these were received prior to the Application Fee Waiver Deadline, they will be handled as a single account with Bill Witcher, Band Director, as the Main Contact. > PACKAGE 1 (3D/2N) > Thursday & Friday nights at the hotel. > Total Pax = 131 (111 + 20) > BJS had prepared an All-Inclusive Rate and IOG. Bill mentioned that he may need to make some changes once he received his charter quotes. > He is doing his own transportation. > HMS, please complete CFS - Thanks! > BJS emailed Bill re: any changes or does he want package to be all-inclusive as presented earlier. Contract will be completed once we know this decision. . . > MWL, please confirm hotel assignment. Thanks! > BAND > 85 (75 + 10) > Symphonic Band (75 Players) > CHOIR > 46 (36 + 10) > Advanced Chorus (Mixed Choir) - 36 Singers. > Tina Miller, Director > Home Address = PO Box 1156, Connelly Springs, NC 28612 > Home Phone = 828-874-7014 > email = tmiller@caa.k12.nc.us __X__ HMS __X__ __X__ MWL __X__ COURTYARD BY MARRIOTT-LYNDHURST 10/23/02: > Still no final decision on the additional inclusions, so BJS went ahead and prepared Contract Packet based on Pkg. 1 (3D/2N - Standard). CN cover letter made mention of the fact that we can do additional inclusions once he has made his final decisions via a Contract Addendum. Contract Packet included Deposit INV #3267, $3,275.00 due with K on 11/8/02. Also included First Payment INV #3268, $12,052.00 due 12/20 /02. > HMS, please process per FOE SOP and mail USPS 2-day. This is NOT a Debbie Cleint. They are doing their own transportation, so INCLUDE Charter Co Info Form. As this is a NY FOE, also include MWL's SHOW SELECTION FORM / Information. Thanks! __X__ HMS __X__ 10/25/02: > BJS rec'd email from Tina Miller - Choir Director. They need to get the trip to under $300, not including transportation. They want to delete all lunches and replace Dinner at O'Casey's with Dinner at HRC. Tina also wanted to know if we could send an itemized list of rates for all of their proposed additional inclusions. BJS ignored this request! > BJS made the changes as requested, revised IOG and Rates, then emailed to both Tina and Bill. > We will not proceed with any of these changes until we have their final decisions. Contract was mailed based on Pkg. 1 Standard - with no additional inclusions. 11/11/02: > Rec'd signed CONTRACT, CCIF, Show Selection Form & GIF as well as Deposit Check #1555, $3,275.00 - INV #3267 - PIF. > Per GIF, will depart school Wednesday 7PM and plan to arrive in NYC at 7AM, then check into hotel at 3PM. On Saturday, plan to depart in the afternoon following the Awards Ceremony. > Per CCIF, they will need three (3) Rooms for their Drivers. BJS gave MWL copy of CCIF. > Show Choices in order are: The Producers, Oklahoma, Beauty & the Beast, Phantom of the Opera. > MWL, please proceed as needed. Thanks! __X__ MWL __X__ 11/20/02: > Bill called re: Budget = $293 is what he needs from us as his coaches are running around $103pp. > Would prefer something Italian rather than Suzies Friday evening. > Would also like to add lunch credit for Saturday after performances. 11/25/02: > BJS emailed revised IOG and rates to Bill for his approval and direction to proceed. The Quad rate = $288. He was hoping fro $293 - we are good! > Once we have go ahead, we will confirm inclusions and then prepare and forward Contract Addendum. 12/2/02: > BJS sent email to see if they have had a chance to review the additional inclusions and rates which I sent on 11/25/02. 12/6/02: > BJS spoke with Bill - he and Lisa think the additional inclusions look great and he wants us to proceed with confirmations, etc. > MWL, please review, make attachments and confirm as needed. BJS will complete Contract Addendum for the additional inclusions and forward to Bill for his signature once MWL has confirmed. Addendum to be mailed NLT 12/16/02. Thanks! __X__ MWL __X__ 12/19/02: > Tina called, wants to make Oklahoma their First Choice of B-way show rather than The Producers. > MWL, please proceed as needed. > Thanks! __X__ MWL __X__ 12/23/02: > Rec'd check #1564, $12,052.00 - First Payment INV #3268 - PIF. 1/30/03: > Bill called - ready to send forms tomorrow - needs to delete $10 Meal Credit for Lunch Saturday. BJS revised rates on Bible screen accordingly and then revised IOG. 2/3/03: > Rec'd FPGF, RL & HIF. > Total Pax = 136 (107 + 29) > Rms / Pax 29 Q / 116 02 T / 006 07 D / 014 00 S / 000 TOTALS = 38 ROOMS and 136 PAX (107 + 29) > BJS updated Bible and IOG accordingly. > He included Driver's on Room List, we already had a CCIF indicating three driver's rooms, so BJS deleted them from the list in order to avoid all confusion. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > MWL, PLEASE NOTE, THEY WILL NEED ONLY 135 BROADWAY SHOW TICKETS as the Choir Director's husband, Robert Miller, will be returning to the hotel with their infant Son, rather than going to the show. FYI - the infant Son, in our opinion does not exist for any count purposes. This change from 136 to 135 affects only the Show Ticket Count. Thanks! _X___ MWL __X__ 2/4/03: > BJS faxed and mailed Final Payment INV #3420, $22,412.00 - due: 2/17/03. 2/21/03 > T-shirt, repertoire, and set-up forms are now due. AMH called Bill and left a message with the person in the office.2/21/03 > In an effort to save time, MWL (Excel efficient, I am not) put a sticky on current IOG for BJS to change at his convenience. Thanks! __X__ BJS __X__ 2/24/03: > rec'd check #1572, $22,412.00 - INV #3420 - PIF. > Account is PIF. 2/26/03- Received Repretoire, Setup, and T-shirt forms JP 3/20/03: > Bill called and spoke with BJS re: possible plans due to war. BJS read statement and he understands completely. > His group is level headed and will make no rash decisions. > We discussed the PCCF which was received via fax on 3/19/03, and both agreed not to process this additional participant until he directs us to do so. 3/21/03: > BJS sent email to Bill re: PCCF - does he want us to add this person or not. Per our conversation on 3/20/03 - he was to advise . . . 3/26/03: > rec'd email from Bill - go ahead and add additional participant. > MWL added to Room List. > REVISED TOTAL PAX = 137 (108 + 29) > Rms / Pax 30 Q / 120 01 T / 003 07 D / 014 00 S / 000 TOTALS = 38 ROOMS and 137 PAX (108 + 29) > BJS updated Bible and IOG accordingly. > MLW, please proceed as needed. He is aware that we can NOT provide Show ticket or Radio City Tour. > BJS emialed FI to Bill's attention. > Complete Packet to mail FX SON and arrive NLT 3:30 PM Tuesday, April 1, 2003. __X__ MWL __X__ 5/27/03: > BJS mailed INV #3527, $133.00 for late add participant #137. > Due - 6/20/03
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