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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/1/02: > Rec'd Application for FOE 2003 - Orlando 2 > PACKAGE 2 (4D/3N) - no additional inclusions at this time. > Thursday - Saturday nights at the hotel. > 145 total pax (135 + 10) > Mixed Chorus (65 singers) > Chamber Singers (45 singers) > Women's Chorus (24 singers) > Men's Chorus (12 singers) > Madrigal Singers (14 singers) > BJS mailed application rec'd letter on 10/2/02 and added to status schedule, FOE Participant List, etc. > HMS, please create CFS. Transportation is not required as they are doing their own. > MWL, please confirm hotel assignment so BJS can complete CN and mail NLT 10/7/02. Thanks! __X__ HMS __X__ __X__ MWL __X__ COMFORT SUITES-MAINGATE EAST 10/8/02: > Kevin called and spoke with BJS, wants to add 2nd Day at Universal as well as park meal vouchers for all inclusive meal plan. They will tahe care of the melas en route. > They will not arrive on Thursday until Midnight! > Wants to depart early on Sunday morning, following breakfast. > BJS prepared IOG and rates then emailed to Kevin. Asked that he contact me ASAP in order to confirm these additional items so they can be included in his contract packet. 10/23/02: > Still no word from Kevin on additional inclusions, so BJS went ahead and completed Contract Packet based on Pkg.2 (4D/3N) Standard. Included Deposit INV #3265, $3,625.00 due with K on 11/8/02. Also included First Payment INV #3266, $11,890.00 due on 12/20/02. > We will do Contract Attachment at a later date should he decide to have us do additional stuff. > HMS, please process per FOE SOP and mail USPS 2-day. This is NOT a Debbie Client. They are doing their own transportation, so INCLUDE Charter Co Info Form. Thanks! __X__ HMS __X__ 11/18/02: > Rec'd signed CONTRACT, CCIF & GIF as well as Deposit Check #1104, $3,625.00 - INV #3265 - PIF. > Per GIF, will depart school Thursday 2PM and plan to arrive hotel at Midnight. On Sunday, plan to depart hotel at 10AM. > Per CCIF, they will need two (2) Rooms for their Drivers. BJS gave MWL copy of CCIF. 1/30/03: > BJS called . . . To check status, LVM. Need 1st Payment, PFGF, RM LIST & HIF. 1/31/03: > Rec'd FPGF and HIF via Fax. Accompanyign note says Room List to arrive NLT 2/4/03. > Total Pax = 91 (86 + 5) > BJS will hold off final processing until Room List is in house. 2/3/03: > Rec'd check #1112, $7,462.00. BJS revised INV #3266 to match payment rec'd. 2/13/03: > BJS LVM - Still need Room List - also asking about participating ensembles since numbers have dropped significantly. 2/14/03: > Rec'd RL and PCCF. > REVISED TOTAL PAX = 88 (83 + 5) > Will be charged for 3 cancellations at 30% of Quint Package. > Rms / Pax 15 Qt / 75 02 Q / 08 01 T / 03 01 D / 02 00 S / 00 TOTALS = 19 ROOMS and 88 PAX (83 + 5) > BJS updated IOG and Bible accordingly. > Accompanying note said that although numbers are lower than originally expected, they will still have five ensembles performing. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! > MWL, aslo note that they will now need only 2-Driver's Rooms per night. Thanks! ____ MWL ____ 2/21/03: > BJS faxed and mailed Final Inv #3447, $5,623.10 - due: 2/17/03. > Kevin called and said they are doing the additional inclusions on their own. He never made BJS aware of this, regardless, BJS revised Final Invoice to reflect a 4D/3N Standard Package. 2/21/03 - Repertoire, t-shirt, and set-up forms are now due. AMH called Kevin and left a message on his voice mail. 2/24/03 - AMH called Kevin lvm again. 2/24/03: > Rec'd check #1114, $5,623.10 - INV #3447 - PIF. > ACCOUNT IS PIF. 2/25/03: > BJS updated IOG to match Standard package - removed all additional inclusions. 2/26/03: > Received Repertoire Selection Form JP 2/27/03 > Received Setup and T-Shirt Forms. JBP
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