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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Trenton, NJ
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Washington, DC, DC
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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/20/02: > Rec'd Applications from both the Orchestra and Choir. > BJS mailed Application Rec'd Letter to both Directors. > Per AMH conv with both directors, it is to be the same trip; therefore, it will be handled as a single account. > FOE ORLANDO 2 > Package 2 (4D/3N) + All-Inclusive add-ons as presented in sample IOG which BJS created on 8/29/02. > Choir Director = Julia Lotti > Orchestra Director = Kathy Saucier > 158 (140 + 18) > Choir = 84 (75 + 9) > Orchestra = 74 (65 + 9) > Choir = Concert Choir (Mixed) 75 singers > Orchestra = Chamber Orchestra (String Only) 27 players > Concert Orchestra (String Only) 38 players. > ALL 3 ENSEMBLES ARE MUSICATE Option!!! > BJS made attachments in system for additional inclusions. > HMS, CFS please. They are doing their own transportation. > MWL, as this is going to K, please review IOG and attachments, then update / confirm, etc. as needed. K to mail NLT 9/25/02. Thanks! __X__ HMS __X__ __X__ MWL __X__ HOMEWOOD SUITES--KISSIMMEE 10/8/02: > BJS completed Contract Packet, including Deposit INV #3243, $7,900.00 due with K on 10/25/02. Also included INV #3244, $18,486.00 due on 01/03/03. > HMS, please process per FOE SOP and mail USPS 2-day. Be sure to include Charter Company Information Form as they are doing their own transportation. This is NOT a Debbie Client. __X__ HMS __X__ 10/22/02: > AMH had rec'd VM from Kathy Saucier re: second $25 Deposit for Additional Inclusions. She was not expecting it, so BJS sent email telling her to make the initial FOE Deposit and then do the second $25 whenever she was able. 10/25/02: > Rec'd Contract & GIF via fax. > Check #17258, $6,600.00 arrived via overnight mail. Paid toward Deposit INV #3243, Balance due on this inv = $1,300.00. They will forward as able - they did not realize they were to collect deposits from the chaperones as well. It will be coming as some point. > MWL, as this group is now UNDER CONTRACT, please review and confirm as needed. Thanks! __X__ MWL __X__ 01/09/03 AMH Returned a call from Kathy about her participation count and payments to let her know that I had forwarded her call to Bryan's voice mail and that he would get back with her soon. 1/9/03: > BJS spoke with Kathy re: Inv and counts, she expects to be closer to 118 pax. She is fine. Also asked thatshe retrun CCIF ASAP. 1/16/03: > Rec'd CCIF. > Rec'd check #17505, $13,806.00 toward First Payment INV #3244. Bal due on INV = $4,680.00. They paid what they did as their count appears to be more like 118 total pax; however, official numbers will not be updated until FPGF is received - due: 1/31/03. > MWL, please proceed as needed. Thanks! __X__ MWL __X__ 1/30/03: > BJS LVM for Kathy - need to see if she'll compete so Kell has someone to compete against. Also reminded her that FPGF, etc are due tomorrow. 1/31/03: > Per Kathy - They do not want to compete or get ratings - strictly Musicate Option (Clinic Only). > Rec'd FPGF, Room List & HIF via fax. > Total PAX = 120 (108 + 12) > Rms / Pax 15 Qt/ 75 06 Q / 24 05 T / 15 03 D / 06 00 S / 00 TOTALS = 29 ROOMS and 120 PAX (108 + 12) > MWL< as these numbers are now GUARANTEED, please proceed as needed. Thanks. > BJS updated IOG and BIBLE accordingly. __X__ MWL __X__ 2/3/03: > BJS faxed and mailed Final Invoice #3416, $14,206.00 - due 2/17/03. 2/18/03: > Rec'd T-shirt Order Form, and Set-Up Forms for all three groups. No repertoire sheets required since they are all Musicate Option. > Rec'd PCCF, adding 4 additional pax, as well as revised room list & revised FPGF. > REVISED TOTAL PAX = 124 (110 + 14) > REVISED Rms / Pax 13 Qt/ 65 08 Q / 32 07 T / 21 03 D / 06 00 S / 00 TOTALS = 31 ROOMS and 124 PAX (110 + 14) - This is an increase of 2 rooms and 4 people. > MWL, as these REVISED numbers are now GUARANTEED, please proceed as needed. Thanks. > BJS updated IOG and BIBLE accordingly. __X__ MWL __X__ 2/20/03: > bjs FAXED AND MAILED Revised Final Invoice #3416, $15,710.00 - due: 2/17/03. 2/21/03 - All t-shirt and set-up forms have been received. Repertoire forms are not needed as this is a Musicate. AMH 2/21/03: > Rec'd check #17615, $14,458.00 toward INV #3416. Balance due on Account & INV = $1,252.00. > Kathy is aware of this and will mail ASAP. 2/28/03: > Rec'd check #17639, $1,252.00 - INV #3416 - PIF. > ACCOUNT IS PIF. 3/4/03 - T-shirts shipped to Jonesboro - AMH 3/18/03 - AMH returned Kathys call - she was checking on final itinerary (will be emailed and mailed approximately one week before trip) and payments (all have been received).
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