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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
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West Orange, NJ
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
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Woburn, MA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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PAX
Youth
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Deposit
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Received
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First Payment
Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/19/02: > Rec'd Application via Fax. > Orlando 2 > Pkg 2 (4D/3N) > Arriving Thursday, Departing Sunday. > 190 (170 + 20) > Competition > BANDS > Wind Ensemble (50 players) > Symphonic Band (48 players) > CHOIRS > Honors Chorus (Mixed Choir of 32 singers) > Concert Choir (Mixed Choir of 40 singers) > Chamber Choir (Mixed Choir of 14 singers) > Paul Baumann, Choir Director & Trip Coordinator (PJBaumann@aol.com) > Richard Slocum, Band Director (Slocum@olgchs.org) > Brett Taylor, Ass't Band & Choir Director (taylor@olgchs.org) 9/20/02: > BJS mailed Application Rec'd letter to both Paul & Richard. > HMS, CFS please. They are doing their own transportation. > MWL, please check with Paul re: his cover letter note mentioning something about desired nights lodging. BJS will not complete CN until we know what this is about . . . Hope to mail CN NLT 9/25/02. __X__ HMS __X__ __X__ MWL __X__ 9/23/02 > MWL LVM for Paul re: the above. > Waiting for a CB. 9/26/02 > MWL LVM for Paul re: above--really need answer before proceeding. 9/27/02 > Ditto. 9/30/02 > Paul called back--it's about time! > He wants to see if we can do a TH-Sunday night stay--they want to sing at a Mass on Sunday (their arrangement) and "obviously" staying through to Monday would be easier for them. > MWL told him that it was based upon availability and that I would check to see what I could arrange--also stated that if Homewood did not have the xtra Sunday night rooms, we would go to one of our overflow properties of comparable quality to check. > He completely udnerstands and will wait for our answer. > All taken care of with hotel--see below. > MWL emailed Paul with the hotel name since it was not the Homewood Suites as previously dicussed __X___ COMFORT SUITES-MAINGATE EAST 10/7/02 > MWL LVM for Paul re: actual nights' stay in Orlando--got a little mixed up with Sunday night. Know that it's Sunday night, but are they arriving on Thursday of Friday? > Message also said we need answer in order to proceed with his contract. 10/10/02 > Still no answer from Paul (they've been dealing with the shootings and stuff up there, closign school activities and such), so MWL L another VM for Paul this morning. 10/14/02 > MWL called right @ 11AM (his available time) and LVM r: the above AGAIN. 10/16/02 > Paul called back--they are planning to arrive on Friday. (FRI/SAT/SUN stay) > MWL informed him of the possible scheduling issues. > Per Paul, not sure of their actual arrival time as of yet--they have busses and are planning to drive through the night, however, they are also working on a charter plane to fly them down there to Orlando--whew! > IF there are any scheduling issues you need to discuss with him, email is the best way to communicate as it is sometimes difficult for him to get to his voice-mail. __X__ BJS __X__ 10/16/02: > Per MWL conv with Paul, we will proceed with K, based on a 4D/3N Package (Friday - Sunday nights at the hotel). > MWL, please reconfirm hotel assignment with BJSas he is not sure if any of the changes have affected Paul's stay at the Comfort Suites - Maingate East. Thanks! __X__ MWL __X__ 10/22/02: > BJS completed Contract Packet, including Deposit INV #3255, $4,750.00 due with K on 11/8/02. Also included First Payment INV #3256, $15,580.00 - due on 1/3/03. > HMS, please proecess per FOE SOP and mail today USPS 2-day. Include Charter Co Info Form as they are doing their own transportation. This is NOT a Debbie client. Thanks! __X__ HMS __X__ 11/11/02: > Rec'd signed CONTRACT, CCIF & GIF as well as Deposit Check #10411, $4,750.00 - INV #3255 - PIF. > Per GIF, will depart school Thursday 9PM and plan to arrive hotel 1PM on Friday. On Monday, plan to depart hotel at 6AM. > Per CCIF, they will need two (2) Rooms for their Drivers. BJS gave MWL copy of CCIF. > Group is officially UNDER CONTRACT!!! 1/30/03: > BJS called Paul for status update. LM with Brett. 1/31/03: > AMH LVM for Richard re: Compete against self or Clinic Only? 2/4/03: > BJS called Paul re: Disney add-ons (2-day Park Admission and 3 Disney Meal Coupons) = $139 per person additional. > BJS LVM, but purposefully did not leave rates; thereby, guaranteeing call back if he is really interested. 2/4/03: > Paul called - wants us to do the add-ons, but needs to finalize Monday's flight times before he decides on 1 or 2 day Disney pass and the number of Meal Credits. 2/4/03: > BJS LVM for Richard Slocum re: Compete against self or Clinic Only? 2/5/03: > Rec'd check #11074, $15,580.00 INV #3256 - PIF. 2/11/03 > Paul called and spoke with MWL--wants to know if we recv'd RL, HIF, etc. > Yes we did via fax--wiating for BJS to process. > ALSO--Paul wants to know if he could get us to add a dinner and entertainment (not Med X, not Downtown Disney) to Friday night's schedule---AARGH!!! MWL told him it would need to be discussed with Bryan first to see if we could do it at this point in the process ($40 budget pp for this add-on). > Also, he will let us know (hopefully by the end of the week) which Disney passes/meal coupons he wants. He is still waiting onhis flight schedule. > BJS, please advise onhow to proceed--thanks! __X__ BJS__X__ 2/16/03: > BJS processed Rm List, etc. > Total Pax = 180 (159 + 21) > MWL - FPGF actually had 190 (169 + 21) I believe it was just a mathematical error, but, MWL, please check this with Paul when you talk to him early this week. We need to know his flight schedule. As for a dinner attraction Friday night, it currently appears as if the Choir's Performances will be Friday evening; therefore, this will not be a viable option. The bands will be Saturday AM. We also need his final decision on the Disney stuff for Sunday & Monday. > Rms / Pax 27 Qt/ 135 06 Q / 024 00 T / 000 09 D / 018 03 S / 003 TOTALS = 45 ROOMS and 180 PAX (159 + 21) > BJS updated Bible accordingly. > MWL, as these numbers are now GUARANTEED (and correct - I think), please proceed as needed. Thanks! __X__ MWL ____ 2/21/03: > BJS faxed and mailed Final Payment INV #3446, $14,730.00 - due: 2/18/03 2/21/03 > Repertoire, set-up, and t-shirt forms are now due. AMH called Paul and left a message on his voice mail to remind him. 2/22/03 > MWL called and LVM for Paul re: his FPGF, flight schedule, and Disney decisions. > Asked for CB ASAP!!! MWL also emailed Paul re: the above. 2/24/03 > Paul called and they are now back in school--FINALLY!! > He is completing the forms today and will fax NLT tomorrow AM. > His counts are definitely 180--done and set. > Paul also said that he wants to do the 1-day/1-park admission to Disney on Sunday--Magic Kingdom and wants to do 2 meal coupons. > He is still waiting for flight schedules so their plans will be on their own for Monday--but will get us the flight schedules ASAP. > Paul wanted to ask more about the scheduling for his groups--as that is not MWL's "area", MWL asked BJS what to do. > Per brief converstion while Paul was on hold, BJS told MWL to tell him that the schedule was not finalized and that we would have a complete schedule by the end of the week and we would go from there as far as Friday evening's plans for the whole group. > MWL passed along the above to Paul and he will wait until he hears from us as to Friday night activity decisions. 2/25/03 > BJS-sorry I didn't get this processed before you did Woodside's check yesterday, but if Paul (at this point) wants the Disney 1-day/1-park admission + 2 meal coupons, I will need another cashier's check for payment as it will be less than 6 weeks prior to their park visit. > Please advise as to when this week would be convenient for you to secure another cashier's check. Thanks! __X__ BJS __X__ 2/25/03: > BJS worked price for one day disney admit and 2 disney meal coupons = $89.00 per person. > BJS updated package rates on TPMS screen. > BJS faxed and mailed Invoice and Statement for these add-ons. > INV #3455, $15,308.00 - DUE: 3/3/03 > Statement showing total balance on Account = $30,038.00. > MWL, we will make our absolute final decision on the ticket order process once we have his money. > BJS also requested his flight information today so we can complete the Performance Master Schedule. 3/4/03 > When MWL was planning Breakfast schedule @ hotel, left Monday AM's time as "TBD" as we do not yet have their flight scehdule. > BJS, please advise when you have this info and I will inform the hotel accordingly--thanks! 3/6/03: > Rec'd check #11297, $30,038.00 - INV #3446 & #3455 - PIF. > Account is PIF. 3/20/03: > Paul called and said they were being forced to cancel by administration. > BJS read and faxed statement and explained that he would have to be patient. > BJS told him we needed it in writing. 3/20/03: > Financial officer called and didn't seem to understand the contract or statement. > Wanted to cancel entire group as 180 individuals. BSJ explained that if she did this in was actoally the same thing as cancelling the entire group. Don't play with me lady! > Again reminded them that we needed it in writing. 3/21/03: > Rec'd official letter of cancellation. > MWL, please cancel all as needed and able. Thanks! __X__ MWL __X__ 6/3/03: > Richard Slocum called re: credits / refunds - LVM. 6/4/03: > BJS returned call & told Richard we should have something to him by the end of the week. 6/6/03: > BJS faxed and mailed final refund/credit letter to both Paul & Richard. > Copy to Mark Fleckenstein.
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