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OR
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/29/02: > Updated information > Home address is the School's address (new location). 1501 E. Plummer Blvd. Chatham, IL 62629 > School Phone = 217-483-2424 > School Fax = 217-483-5402 > Main Address and numbers are for Kristi Sperry, Trip Coordinator for 2003 Orlando Trip. > They did Orlando wirth us in Spring 2000 and were so pleased, they do not want to even consider another company. > Trip is to be duplicate of that 2000 trip. > CCIS will do transportation again - they want to use Monticello which is the same as before as well. > BJS explained that it will be a week or so before we could have the PTP in her hands, she is fine with that. > We discussed isses in 2000 within the group itself re: flying vs. bus and she assured me they were going by motor coach throughout; therefore, group should be significantly larger than in 2000. > BJS created CFS, IOG and Bible, then made attachments as able. > Homewood Suites, etc., just like before. > MWL, please try to secure rooms at the Homewood Suites (argh - this is the same weekend as FOE Orlando 2, so there may be some issues here - keep me posted, if not there, maybe the Days Inn Suites Main Gate). > BJS faxed CQR to Monitcello (9/4) > MWL, please complete your portion of the PTP no later than 9/6/02. Thanks! Add hotel and b-fasts as attachments please, once confirmed. __X__ MWL __X__ 9/9/02: > BJS completed PTP and mailed USPS 2-day to Kristi's attention. > BJS will follow-up on Thursday, 9/12/02 INW. > Rates on CCIS portion are just $6 more than in 2000! We also included nicer menu this year at HRC; however, largest savings are in the hotel. Better rate for 2003 than in 2000. > They should be pleased. 9/10/02: > Kristi called re: PTP for tonight's parents mtg. > BJS sent via email. 9/10/02: > Kristi called, could not open files as it was incripted. Wanted BJS to resend, but I don't know how to un-incript it, so suggested faxing. > BJS faxed to School 217-483-5402, attn: Kristi Sperry c/o: PTO. > BJS called school to confirm receipt, fax in principal's office, and they are at lunch! > Rec'd confirmation from our machine, called Kristi to let her know it has been received. Also mentioned that rate was just $6 more than 3 years ago. She was thrilled. 9/13/02: > BJS called Kristi to follow-up, LVM. 9/13/02: > Parents were very pleased, questioned hotel selection - BJS explained that the Homewood was sold out (due to FOE). Assured her that their porperty was also nice. > Encouraged her to give us the Go to Contract in no more than a week or so so the hotel and coaches could be secured. She understands and will get with Booster Pres and Director for final decision ASAP. 9/16/02: > Kristi called, ready for K. > Numbers may actually be closer to 115 - 120, so we looked at the numbers to see if rates would change, I said no, although if they drop below 120, we would deduct one comp. > HSM, please secure contract for coaches from Monticello, (get 3-47s, they originally quoted us with 2-47s and 1-55.) > MWL, as this is going to K, please review all inclusions and confirm as needed. Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/1/02: > BJS completed Contract Packet, including Deposit INV #3229, $8,475.00 due with K on 10/25/02. Also included First Payment INV #3230, $23,270.50 due on 01/16/03. > HMS, please process per SOP and mail USPS 2-day this afternoon if possible. > This is NOT a Debbie client. > We are doing the coaches, so the Charter Company Info Form is NOT needed. > Get MMDays Appliucation Materials from MWL. > Thanks! __X__ HMS __X__ 10/16/02: > Had a few questions re: number of req'd chaperones, bus safety / drivers, etc. No real problems. > Will put MMDays materials and Contract & Deposit in mail on Friday. 10/21/02: > Rec'd Contract, Deposit Check #162 ($8,475.00) INV #3229 - PIF, as well as MMDays Application Materials. > MWL, as this is now UNDER CONTRACT, please proceed as needed, inlcuding the timely mailing of the MMDays stuff. Thanks! __X__ MWL __X__ 10/25/02: > BJS spoke with Kristi - confirming receipt of K and materials. > HMS, please call Delores at Monticello Bus Service. The school has requested that they be "named as an additionally insured party" on the charter company's policy. They will also need a copy of their Insurance Certificate. Once they have been named as an additionally insured, have Delories fax the Certificate to us and then we will forward it on to the school. Thanks! __X__ HMS __X__ 11/11/02: > BJS mailed copy of Insurance Certificate to Kristi's attention. 12/30/03 > Kristi called and asked that MWL fax a copy of the next invoice to their treasurer at work (Laura VanProyen @ (f) 217-544-5017). > MWL faxed and got machine confirmation that it was recv'd on her end. 1/9/03 > Kristi called and spoke to MWL--had some questions about the pp price when the room breakdowns are different. No big deal, she is fine now. > Also wanted toknow if we had recv'd the "First Payment" check. > MWL checked files--nope, not yet. > Kristi said she would look into it and let us know what was going on if it had not gone out from her end. 1/10/03: > Rec'd check #211, $23,270.50 - INV #3230 - PIF. 1/27/03: > Rec'd FPGF, RL & HIF. > Total Pax = 118 (102 + 16) > Rms / Pax 16 Sx / 96 00 Qt / 00 01 Q / 04 01 T / 03 07 D / 14 01 S / 01 TOTALS = 26 ROOMS & 118 PAX (102 + 16) > MWL, as these numbers are now Guaranteed, please proceed as needed. > BJS completed and mailed Final Payment INV #3405, $23,665.50 due 2/14/03. __X__ MWL __X__ 2/14/03: > Kristi called to see if we rec'd her check - it was mailed 2/10/03. > Not here yet, we'll keep our eyes out for it. > BJS told her about the upgrade to the Homewood Suites. 2/14/03: > Rec'd check #182, $24,665.50 - INV #3405, PIF. > Account is PIF. 2/20/03 > Kristi called to see if there was anything specific she should know about the Disney procedures--they are having a booster mtg, tonight. > MWL told her as long as she has her med forms with them (they will) she is fine and she'll receive all the materials for the trip (directions, numbers, etc.) prior to them leaving. > She is fine and set for now. 3/26/03: > BJS emailed FI to Kristi. > Complete packet to go FX on Thursday and arrive NLT 3:30 PM Friday at school's Main Office.
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