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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
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X, PA
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OR
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Final Room List
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Hotel Info Form
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/14/02: > 793 miles from VA Beach to Tallahassee (FSU). 13.5 hrs non-stop > 296 miles from Tallahassee to Kissimmee (Disney). 5 hrs non-stop > 790 miles from Kissimmee to VA Beach. 13.5 hrs. non-stop > BJS LVM for DSC to discuss these mileage issues as well as the fact that the MMDays program is a three day pkg and as currently suggested, the group would only have 2-days in Orlando! > BJS suggested a Clinic with someone in Central Florida, such as David Brunner (CFU - Radford HS Choir '02) or do a MMDays Workshop! > BJS will not proceed until DSC returns call and makes decisions with Client. > HMS, please create CFS. > HMS, we will need to get charter quotes but cannot do it until BJS creates the IOG once DSC gets some decisions from the Client. __X__ HMS __X__ 8/15/02: > BJS & DSC discussed options for Wendy & BJS faxed David Brunner resume to DSC. > Will await decision from Client beforre proceeding. > Option I - Friday early evening departure, Sat to Orlando with Disney Park (3-day MMDays), performance & Disney Clinic on Sunday or Monday. > Option II - Same as option I but rather than Disney Clinic do clinic with David Brunner. > Option III - Tallahassee Clinic stop with Universal for Sunday & Monday. > Option IV - same as option III, but MMDays with losing the 3rd day. 8/15/02: > DSC spoke with Wendy and she was aware of Tallahassee's location in regards to Orlando. May still want to pursue trip to FSU. Will meet with her student board and get back to us on their final decision - will also discuss with them Universal vs Disney. > BJS will hold off on further work until decisions are finalized. 8/27/02: > DSC heard from Wendy, went on and on in Voice Mail. DSC will call her and then get back with me re: final decisions. > Wants to leave 1/24 (Friday) around 2PM. Drive to Tallahassee and check-into hotel and sleep until check-out. > Clinic with Rod or Kevin at FSU (2-hrs). > Depart Saturday afternoon for Orlando, then Disney Marketplace for Dinner and evening activity. > Sunday & Monday in Parks with MMDays. > Depart for Home early Tuesday morning, arriving school late Tuesday PM. 9/17/02: > Rod just got back and he is not avail nor is Kevin. > DSC to check with Wendy re: how to proceed. 9/17/02: > Per DSC conv with Wendy . . . > She will forego stop in Tallahassee, straight to Orlando. > Wants Cirque de Solei on Saturday night. MWL, please add as an attraction. > Then 3-day MMDays package for Sun - Tues. Disney park hours are not yet published, but if holding true to past, most parks will close around 7pm this time of year. > Drive back Tuesday night and arrive school on Wednesday. > Total budget = $550 max. Can probably not do all this since she will need two coaches and the second coach will have many empty seats; therefore, eating up her budget! > MWL, please try to secure rooms at the Homewood Suites., then add attachment as well as hotel b-fasts. > BJS faxed CQRs to Gallop, Eddies & Newton. > Also add a clinic in Orlando, with David Brunner, if available, possibly on Sunday evening. BJS added as an attraction and will check with David on availability. > MWL, please review and update all inclusions as needed. PTP to be completed NLT 9/20. Thanks! __X__ MWL __X__ 9/20/02 > BJS, please be advised that when ordering tickets for Cirque du Soleil, we will need to pay on the spot--either CC# over the phone, or ON a check. Therefore, Wendy needs to decide on what she wants to pay for when this trip goes to K. __X__ BJS __X__ 9/20/02: > BJS completed Quote, awaiting charter quotes to complete PTP. Should be able to finish this afternoon then email to DSC and WVG. > BJS completed PTP and emailed to both DSC and Wendy, including PPBCC, etc. > DSC to follow-up early next week. 9/23/02: > BJS rec'd email from Wendy - she loves the proposal and has just a few minor changes to make and will do so with DSC. > DSC spoke with Wendy and wants to make the following changes . . . > Sat - Lunch with $5 MC rather than Piccadilly. > Dinner - Saturday night - would like to eat together as a group. DSC will see if she wants to do Planet Hollywood since it is there at Downtown Disney, will also need to see if she is willing to pay a bit more for this as it will cost more than the $10 MC currently budgeted. > Wendy was going to call Eddies to see if he would do the busses for her for $10,000 even. Who knows where this will go - they quoted us $4,940, what price will Eddie give her? Who knows. If she calls and can get them for less, she does her own transportation. > We will prepare K once we get her final decision on meal and coaches. > BJS will update IOG at that time. 9/23/02: > Wendy spoke with DSC - she wants to just keep the $10 MC for Dinner Saturday night. She may do her own coaches - still awaiting final decision. 9/24/02: > Per DSC conv with Wendy - she will be doing her own transportation. Whatever! > BJS revised IOG to show deletion of Piccadilly Lunch on Staurday - replaced by $5 Meal Credit en route. BS updated attachments accordingly. > MWL, as this is going to K, please review all inclusions and confirm, update, etc as needed. Thanks! > CN to mail 9/26/02. __X__ HMS FYI __X__ MWL __X__ 9/30/02: > BJS completed Contract Packet, including Deposit / First Payment INV #3228, $7,125.00 due with K on 10/25/02. > MWL & BJS processed and mailed with NYC trip CN. > BJS realized he forgot to include a Charter Company Information Form, so he mailed one under separate cover on Tuesday morning, October 1, 2002. (Charter Co Info Form did not appear on Deadline Schedule either - Argh! - BJS shouldn't try to ruch when doing these things!) 11/22/02: > Rec'd MMDays materials at VMEA Conference. 11/26/02: > Rec'd Deposit / First Payment Check #35945, $7,125.00 - INV #3228, PIF. > FPGF, Rm List, HIF and signed copy of Contract are also needed. MWL to check with Wendy re: having additional students perform in order to comply with MMDays regs. > BJS will alert DSC on 12/2/02 re: additional forms, etc. now past due! > MWL, please proceed as needed. Thanks! ____ MWL ____ 11/27/02 > MWL called and emailed Wendy today about some Disney issues we need to discuss and settle before we can send her application materials. > Waiting for a CB on Monday, 12/2. 12/2/02 > Wendy called back this morning. > Bottom line: she will have the "big" choir sing on the performance at MMD. > She will get together the additional tape and pictures and get them here ASAP--MWL stressed that it needs to be yesterday" b/c her performance is now less than 2 months away and Disney REALLY frowns upon "late" entries. > MWL is pretty sure that Wendy understands the gravity of the situation, but will check on things tomorrow INW from her today (she said she would be in touch again today). > Also asked about her Rooming List and FPGF--she said she hadn't gotten it typed up yet and would send it ASAP--again, MWL stressed the importance of a FAST turn-around b/c this trip is LESS THAN 2 MONTHS AWAY. > Wendy called and LVM for MWL--she apologized for sounding weird this morning, but she was just caught off guard. She is totally fine with the whole choir singing and knows the kids will all appreciate performing @ Disney. > Per message, tape and pics are "on the way". 12/2/02: > Rec'd FPGF, Room List & HIF. > Total Pax = 60 (55 + 5) > Rms / Pax 0 Sx / 00 0 Qt / 00 13 Q / 52 01 T / 03 01 D / 02 03 S / 03 TOTALS = 18 ROOMS & 60 PAX (55 + 5) > MWL, as these numbers are now Guaranteed, please confirm / Guarantee, etc as needed. Thanks! > BJS updated Bible and IOG accordingly. > BJS faxed and mailed CCIF as well as Final Invoice, #3326, $19,405.00 - due 12/10/02. ____ MWL ____ 12/17/02: > DSC rec'd email from Wendy - check has been requested from bookkeeper - no telling when we will receive it! > Also mentioned that she may want to add one additional student and will let us know how the interest is from some other parents and that we can check on that as they confirm. After BJS cooled down from blowing his top at DSC, expalined to DSC that this cannot go on. #1, we need a PCCF before any of this can take place. Also, if she thinks she may have a few others to add, she needs to do it once and only once. Don’t send us anything until she is absolutely, 100% sure that there will be no more changes! ARGH!!! __X__ MWL - FYI 12/19/02: > Rec'd check #36079, $19,405.00 - INV #3326 - PIF. > Account is PIF. 12/20/02 > Recv'd PCCF from Wendy today adding one males student to the list--to be added to the Single Male Chaperone room. > REVISED as follows: > Rms / Pax 0 Sx / 00 0 Qt / 00 13 Q / 52 01 T / 03 02 D / 04 02 S / 02 > TOTAL = (56 + 5) = 61 TOTAL PAX. > MWL updated Bible accordingly. __X__ BJS--FYI 1/7/03: > Wendy revised RoomList due to accompanyist break-up with boyfriend and the fact that he has been replaced. Total Pax remains 61 (56 + 6), BUT Room List has been Revised. > Rms / Pax 0 Sx / 00 01 Qt/ 05 12 Q / 48 01 T / 03 02 D / 04 01 S / 01 > TOTAL = 17 Rooms & 61 Pax (56 + 5) > MWL updated hotel as needed. > BJS needs to invoice for the difference and the 61st person. __X__ MWL __X__ 1/10/03: > DSC delivered 61 cameras. > DSC delivered INV #3368, $45 - for the late add participant / room list adjustment. Due 1/23/03. 1/15/03: > BJS emailed FI to Director. Final Packet to mail upon receipt of Disney tickets, etc. 1/15/03: > Rec'd check #62172, $45.00. INV #3368 - PIF. ACCOUNT IS PIF.
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