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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
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Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/23/02: > Per Tony, needs PTP. > PAC Bahamas Cruise Festival. > Charter Co = Atlantic Coast - no need for additional quotes. (3-55s) > Stop en route on Sunday night, return to school on Monday +/- 5pm. > Last day of school is June 5, 2002. > Would like competition for the following, Wind Ensemble (+/- 40 players); Concert Band (+/- 70 players), Jazz Ensemble (+/- 22 players); String Orchestra (possibly 12 - 15 players), Jazz Combo would not compete, but would like performance opportunity (6 pcs). MWL, please check with PAC on this number of performing ensembles and the possible performance opp for the Jazz Combo. Also check out their poilicies and commission, etc. for the coming season. > PTP due to Tony by last day of school if at all possible. > HMS, please create CFS and secure quotes from Linda at Atlantic Coast > BJS completed IOG and Bible. > Approx. 940 miles (+/- 17 hrs. non-stop) > Cape Canavarel to Dillon, SC = +/- 500 miles (8 hrs non-stop) > Dillon, SC to Hagerstown, MD = +/- 440 miles (7 hrs non-stop) __X__ HMS __X__ __X__ MWL __X__ 6/5/02 > BJS--may need to re-group--cruise now only Friday to Monday. See notes for Festival. 6/5/02: > BJS spoke with Tony, he is fine with the changes and wants plans to continue > Today is their last doay of school from here on out, mail all correspondence to his home address: 1014 Brinker Drive, #302, Hagertown, MD 21740 > BJS revised IOG based on new cruise dates and stop over location on the way home. 7/25/02 > BJS called from CBCW and asekd MWL to get info for the Music Festivals Cruise. 7/26/02 > MWL called and spoke with Dennis Rhoads and got the answers as needed. (in Festival file). > MWL completed Registration form for Tony to complete--we should probably fax and get his signature along with permission for $100 Reg. Fee. Per Dennis, weekends on either side of April 17-20 are already full to capacity with the limit of students. > Please advise re: sending Registration Form to Tony. __X__ BJS __X__ 8/1/02 > BJS faxed app to Tony's attention this morning. > MWL noticed it had not gone thorugh--tried to re-fax. > MWL called school and got the Main office fax: 301-766-8474. MWL re-faxed to this number. > I have no idea what fax number is in the system (will NOT change until we identify it), but did not go thourgh at all. 8/1/02: > BJS sent email to Tony to alert him to the fact that Application was in his office and we need it with his signature ASAP. 8/2/02: > Rec'd emial from Tony as well as VM. School is closed today and he will fax application on Monday. > Also wanted to know how many comps he would receive. BJS responded via emial, based on a group of his size, he would receive three complete comp packages at the double occupancy rate. > MWL is checking with Music Festivals to make certain space will still be available if we can't send this until early next week. 8/5/02: > Rec'd application via fax from Tony. MWL has question re: Jazz Band and has LVM. > BJS LVM for Tony as well re: the total number of comps he would like. Based on an email over the weekend, he is willing to have us build in a few more. BJS asked specifically how many . . . Awaiting response. 8/5/02: > Tony returned call - LVM, but did not give answer as to exactly how many! > BJS emailed Tony that we will include 6 in the PTP. 8/6/02: > Rec'd email from Tony - 6 comps will be great. 8/6/02: > BJS faxed PTP and emailed most pertinent info to Tony. Asked that he call office for additional info re: various occupancy rates. > MWL to process PTP and mail NLT tomorrow. 8/8/02 > MWL mailed out PTP today--went to mail yesterday and had forgotten to put postage on it!! > Anyway, all set for now. 8/9/02 > MWL emailed Tony to follow-up on fax/email from BJS. (School closed on Friday, so no phone available.) 8/13/02: > BJS called Tony to follow-up and LVM. 8/14/02: > BJS called Tony again and LVM, please call to let me know that you rec'd the proposal. > Need to discuss rates for the various occupancy types. 8/15/02: > BJS emailed Tony - please let us know that you rec'd the packet. 8/15/02: > Tony LVM - Band Camp has been outstanding, has the packet and thinks it looks great - just a few questions. . . > BJS to return call ASAP. > BJS tried to get through to HS, but no one would answer . > BJS sent email telling Tony to call when he had a chance! 8/15/02: > BJS spoke with Tony - READY FOR CONTRACT! > BJS to prepare and mail NLT 8/19/02. > Discussed pricing vs various occupancy types for both Students and Adults. He understands that all student must complete Quad Cabins to fullest extent possible and any odd men out will be at the Quad Rate. Adults must be Doubles as triples and quads are not allowed unless one odd man out makes either a triple or single. Either way, they will be charged the corresponding Adult Rate - no exceptions. 8/16/02: > BJS sent email re: 5 boys = 3 + 2 all at Quad Rate. 8/19/02: > Tony LVM, wants to up count to 190 (160 + 30). > BJS LVM for Amy at Music Festivals and will get back to Tony as soon as I have an answer. 8/19/02: > BJS sent Tony email after speaking to Amy - we have changed the numbers to 190 (160 + 30). __X__ MWL __X__ 8/20/02: > Tony called, wants to see if the festival co can send us a video about the cruise / ship as well as additional information on excursions, etc. MWL, please check with Music Festivals and advise Tony upon your return from Atlanta. Thanks! > BJS to Tony to expact that initial $100 Deposit would be due to us NLT 9/16 as it was officially due to the festival co on 9/9; however, we would try to stretch it to 9/20. HE understood. I also told him to expect more large payments up front due to the festival co payment schedule. He understood. __X__ MWL __X__ 8/26/02: > BJS & MWL completed CN and mailed USPS 2-day to Tony's attention, including Deposit INV #3205, $19,000.00 - due with Contract on 9/16/02 and First Payment INV #3206, $56,080.00 - due on 10/28/02. 9/20/02: > Rec'd check #2240, $16,000.00. > BJS revised INV #3205 accordingly to reflect actual payment made. > Tony's revised count = 160 (103 + 57). > He is actually at 150 (103 + 47); however, he wants a 10 person cushion for the time being to allow for extra adukts who have expressed serious interest. > MWL, please reduce count with Music Festivals accordingly - down to 160 from 190. Huh - isn’t that where we originally started! > BJS revised INV #3206 as well. Due 10/28/02, $46,211.00. Reduced count to 160 and deleted the 1-47 passenger coach - kept the 3-55s for a total coach capacity of 165. > BJS revised IOG and Bible as well. > HMS, please advise Linda at Atlantic Coach that when she does the K for this trip, we need just the 3-55s and NO 47s. Thanks! __X__ HMS __X__ __X__ MWL __X__ 10/30/02: > Rec'd check #2281, $45,091.00 - INV #3206 (R), PIF. Amount reflects total of 155 participants paid for . . . Final numbers to be guaranteed 12/9/02. 12/9/02: > Rec'd FPGF, Room List, Cabin List, Instrument List, Hotel Information Form, Parent /. Chaperone Responsibility Forms, etc, etc. > Total Pax = 148 (103 + 45) > Rms / Pax 22 Q / 88 05 T / 15 22 D / 44 01 S / 01 TOTALS = 50 ROOMS & CABINS and 148 PAX (103 + 45). > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! __X__ MWL __X__ 12/17/02: > BJS faxed and mailed INV #3345, $40,245.00 due 1/6/03. 1/6/03: > Rec'd check #2344, $40,245.00 - Final INV #3345 - PIF. > Account is PIF. 2/12/03 > Tony called and asked MWL about securing rooms for his equipment truck drivers as we had done before--they stayed wherever the relief bus drivers were staying on the way down to FL. > MWL told him I would look in to it and get back to him as soon as possible. 2/24/03 > MWL talked with BJS about the above. > Per our conversation, MWL is to tell Tony that as his account is already PIF, the easest thing to do for all concerned would be to call the bus company himself and see where they are putting their drivers and then make the arrangements himself and pay as they go. 2/27/03 > MWL emailed Tony re: the above (see file). 3/19/03 > Tony called asking ?'s about our stance with the war and all that stuff. > After reading it to him, MWL faxed Policy Statement to Tony per his request. 3/21/03 > Tony called--just wanted to give us an update on where they were. > His county stated that no one can go on trips to Wash, DC, Baltimore or NY. > They have made no decision about anything else, but Tony is not sure which way they will go with his Bahamas trip. > He has written a letter to his parents regarding his intent to go on with the trip, however, a final decision will be made closer to the date. > HE COMPLETELY KNOWS & UNDERSTANDS THAT HE WILL GET NO $$ BACK AT ALL AT THIS TIME. > He will keep us posted.
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