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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/22/02: > Rec'd Festival Only Application for San Antonio via Academic Travel Services, James Weaver 3190 Haywood Road Hendersonville, NC 28791 828-692-7733 828-692-8869 (fax)
PO Box 547 Hendersonville, NC 28793 Tina Bernard, Choir Director Bridge City High School 300 Bower Bridge City, TX 77611 School Phone: 409-735-1593 School Fax: 409-735-1519 Director's Home Phone: 409-982-8331 email: tinabernard68@hotmail.com Director's Home Address: 3631 Lexington Port Arthur, TX 77642 2/26/02: > BJS called James Weaver to explain perfromance schedule which would have the group performing at 1:15 and 2:15 Saturday afternoon. > Do they really want to do this? They would not get to the Park until 4pmish . . . > Also, what is their Performance Option? If Competition or Comments Only, we will have to confirm that Judges are available prior to guaranteeing participation. > James understands and will call the Director for answers. > We will proceed no further until we have their decision. 2/26/02: > BJS spoke with James > They want to drop Show Choir and just do the Women's Choir, this way they will be completed by 2pm. > BJS said that was great and once we confirmed availability of adjudicators until 1:15, we would be good to go. > Speed was of the essence due to late application. He understands. > BJS to complete and FedEx PON CN this afternoon. > Contract and all forms will be due on Tuesday, 3/5/02. > PIF will be required NLT 3/8/02. > BJS created Bible and IOG, also added to Performance Schedule, Ensemble & Participant List. > BJS FedEx'd, PON, CN, including INV for Application Fee, #3115 - marked Paid. 2/28/02: > Rec'd signed Festival Only Contract, FPGF, Repertoire Selection Sheet (Grade 3 - Gold Division, Women's / Treble Choir), T-shirt Order Form, General Information Form and Set-Up Form. > Total Pax = 35 (29 + 6) > BJS updated Bible and IOG accordingly. 3/4/02: > BJS faxed & mailed INV #3122, $2,958 - due on 3/8/02. 3/4/02: > BJS completed FI and faxed to both Agency & Director. > Complete Packet to be mailed upon receipt of Payment In Full. > BJS called James to make sure he was aware that we would not mail packet until payment was received. He understood completely. 3/5/02: > FI packet is complete and ready to by FedEx'd SON once Balance is received +/-3/11/02. 3/8/02: > Elaine called - check was overnighted from school to them today so they will not receive it until Monday - is it OK to ON it to us on Monday for a Tuesday arrival - BJS said fine! 3/12/02: > Rec'd check #15553, $2,958.00. INV #3122 PIF. > Account is PIF. > BJS FedEx'd Final Packet to Jim's attention at ATS. 3/13/02 > James Weaver called--had a question: the choir director wants to know if it is at all possible to add another performing group to the schedule. > I believe they ahd 2 originally, dropped to one, and now they want to see if they can add the other one back. > MWL told him that I thought not, but the final answer would come from BJS. > Please call James ASAP upon your return from lunch. Thanks! __X__BJS__X__ 3/13/02: > BJS LM with Elaine for James - can NOT add another choir at this point. 3/13/02: > BJS called James - since Atherton has canceled - Bridge City's 2nd choir could have their performance slot at 10:15AM - if they want it . . . > He thinks they will want it - this group, probably a Show Choir, is a subset of the larger choir performing at 1:15 - he thinks. > James will call Director, get answers and then call us right back! 3/13/02: > Rec'd Receipt form from Jim as well as Set-Up form and Repertoire Selection Sheet. No Division noted, so BJS placed her in the Gold Division. > BJS called Jim to let him know tht we do not provide the CD player she requested. > We will not do revised FI - Jim took down her times and will forward to her along with tickets, etc.
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