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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
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Washington, DC
Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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Wilmington, DE
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X, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/30/02: > Rec'd Application Form, Application Fee and $100 Deposit per person. > Check #127, $4,075 > BJS created INV #3089, Application Fee - $75 - PIF and Deposit / First Payment INV #3090 - $4,000 - PIF. > BJS created CFS and Bible. > BJS prepared Contract Packet and mailed USPS 2-day for a Friday arrival. > Contract due back to us with FPGF, Room List, HIF, CCIF, & GIF all on 2/8/02. > Final balance will be due on 2/15/02. > BJS faxed Application Received note. 2/5/02: > BJS completed IOG Draft for this group's All-Inclusive, 4D/3N package based on a Saturday Morning Performance at 10:30 AM - location, TBD. > MWL, eventhough we do not yet have his K (due 2/8), he has sent over $4,000 as a deposit. This is the only All-Inclusive Package for San Antonio. Based on the prepared IOG, please go ahead and make attraction / meal reservations, etc. as you see fit. FPGF and Room List are due along with K on Friday, 2/8. Thanks! ____ MWL ____ 2/12/02: > BJS LVM for Steve - we need the FPGF, Room List, HIF, Charter Co Info Form and GIF. > Please fax today!!!! 2/13/02: > Rec'd FPGF, HIF, CCIF, Room List & GIF as well as Set-up forms and T-shirt order and Repertoire Selection Sheet. > Total Pax = 39 (33 + 6) > Rms / Pax 8Q / 32 0T / 00 3D / 06 1S / 01 TOTAL = 12 Rooms and 39 Pax (33 + 6) > BJS updated Bible and IOG accordingly. > As these numbers are GUARANTEED, please proceed as neeeded. Thanks! __X__ MWL ____ 2/21/02: > BJS faxed and mailed INV #3104, $7,408 - due: 2/15. > Also faxed & mailed IOG with cover note explaining Thursday night Dinner at HRC in place of Friday Lunch. 3/5/02: > BJS completed FI and faxed to Steve. > FI Packet complete and ready to FEDEX, but balance due on account ($7,408) must be paid prior to shipping. 3/8/02: > BJS called Steve to check on Balance Due - we need to send the Final Itinerary Packet upon receipt of Balance. 3/11/02: > BJS LVM re: FI Packet & Balance Due . . . 3/12/02: > BJS called Steve again re: Balance due and FI Packet. No answer, LVM. (he was out of town all last week in Canada). 3/13/02: > BJS LM again - PLEASE CALL TODAY IF AT ALL POSSIBLE! Also gave fax and email address. 3/13/02: > Steve called - as of today - he is canceling trip to San Antonio! Yes, that's right, one week prior to the trip - he is canceling it. > He will write letter and fax it. > Does not have the money to PIF or the kids to go! Why would you wait until one week prior to make this decision. > BJS said we would review our contracts to see if we could help him out - but could not guarantee anything. We will review when time permits and let him know. > MWL, please cancel all as needed and advise BJS as to what we can and cannot recover. Thanks! ____ MWL ____ 3/14/02: > Rec'd cancellation letter requesting fee WAIVER - Fuckin' A! 3/15/02: > BJS faxed response and mailed copy to Principal. > Original will be certified mailed to Steve on Monday. 3/18/02: > BJS mailed letter to Steve - certified with return receipt. ($3.94) 3/20/02: > Leter was signed for at School by Jane Ratcliff. 3/25/02: > Rec'd return post card from certified mail letter. Rec'd at school on 3/20/02. 4/16/02: > BJS sent second letter to Steve (via fax) and mailed copy to his Principal. > Balance must be received by April 30, 2002 other wise reduced amount will be negated and the original balace due, $7,408 be be due. Interest will accrue at a rate of 1.5%/month and balance will be sent to a collection agency. > BJS sent letter, hard copy, via Certified Mail with Return Receipt on 4/17/02. 4/23/02: > Rec'd post card from PO. > Letter was received on 4/19/02, signed for by Jane Ratliff. 4/30/02: > Steve called, they are getting a State Dept of Ed Grant for approx $4,500 and will forward balance upon receipt. He expects this to be in two - three weeks. > BJS said that we would keep balance at the lower rate so long as we received something in writing, signed by his Principal, guaranteeing the payment. 5/7/02: > Rec'd letter from Steve, signed by Principal, explaining that $ was on its way and that he has recommended our festival to his colleagues based on how flexible we have been thoughout this situation. 6/25/02: > BJS faxed letter to Principal re: Status of payment long past due. 6/28/02: > Rec'd letter from Principal via fax . . . $ should be on its way soon. Thanks for our patience. 8/1/02: > BJS LM for Principal re: Balance due - expecting call back. 8/5/02: > No word from Prinicpal, so BJS sent fax stating that if funds were not received in our office by August 15, 2002, the full amount + 1.5% interest per month (dating back to April 30th deadline) would be due and sent to a collection agency. 8/15/02: > Principal's Secretary called and said that check has been sitting on her desk since 8/7/02 and she apologizes for not getting it in the mail. Offered to FedEx it ON, but BJS said USPS 2-day would be fine. 8/19/02: > Rec'd check #13526, $4,410.79 via standard mail! > REVISED INV #3104 PIF. > Account is now PIF and case closed!
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