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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/8/02: > Get charter quotes from National and athers as time permits. > Clyde was considering MusicFest Orlando, but at $139 for a Diney 3-day hopper is was a bit expensive. > BJS suggested Music In The Parks with a 2-day Universal Hopper and go to Wet'n Wild on Thursday upon arrival for Activity and picnic. > Check-in the Downtown Disney for Dinner and free activity on Thursday pm. > We will use this with typical all-inclusive meal plan in order to get a starting point. 1/10/02: > BJS and MWL worked to secure hotel space at Homewood Suites. > BJS completed Bible, IOG and then made attachemnts in system. > BJS faxed CQRs to NCW, Tierra and James River. > BJS called Clyde and told him tomorrow at our office would be great as initial PTP wuld be completed at that time. > He and John Sarvay will be here approx. 4pm on Friday. Mr. Perkins, Booster Pres is out of town, so they will take copy for him and then return to office with changes / revisions - as needed. > MWL, please review and confirm as needed (probably Wet'n Wild is the only other thing to do at this point). Thanks! > BJS completed Quote. __X__ MWL __X__ 1/11/02: > BJS completed PTP for this afternoon's mtg with Clyde and John. Also did sample IOG for Musicfest option, including rates. 1/11/02: > Met with Clyde and John. Very impressed all the way around. Will share with Jim Perkins and get back to us next week. > Gave Clyde FOE cap and gave both CCIS totebags. 1/15/02: > BJS confirmed with Megumi that coaches were still available. > Clyde will be here today around 4:20 pm. 1/15/02: > Per mtg at Office . . .Delete b-fast at Piccadilly en route on Thursday. > Delete b-fast en route Sunday via $5 Meal Credit. > Delete $10 Meal Credit at Disney Village Marketplace They will do all of these on own. > BJS made revisions to IOG, Rates and PTP. > Client has requested Contract. > MWL, please review and confirm as needed as this is going to Contract. Also make attachment changes / deletions in the system as needed. > MWL, BJS reminded Clyde to complete Music In The parks Application and return ASAP! Feel free to call him by Friday, 1/18/02, in the event you do not have it by then. > Contract to be mailed or delivered no later then Thursday, 1/17/02. > Agreed that K and Depsoit / First Payment of $75 pp would be due on 2/14/02. Other due dates are per SOP. __X__ MWL __X__ 1/15/02: > They are doing their own coaches and using Tourtime. 1/16/02: > Rc'd email from Jim Perkins, Booster Pres, wanting to know if any of the suites were 2BR suites. BJS replies that all suites in block were 1BR suites with 2 beds in BR and a sleeper sofa in the LR. > BJS completed Contract Packet, including Deposit / First Payment INV #3075, $15,750 due with K on 2/14/02. > HMS / MWL, please process per SOP. This is NOT a Debbie client. BJS to deliver Contract Notebook at lunch time today if possible. Thanks! __X__ HMS __X__ __X__ MWL __X__ 1/16/02: > BJS emailed PTP Rev1 to Clyde's attention per his request. 2/6/02: > Clyde LVM for BJS to call - has a few ???s 2/6/02: > BJS returned Clyde's call - he was in rehr. BJS LM with John Sarvey. Told John that if Clyde's questions were festival related, he could speak with Marcey in the event BJS was out when he retunrned the call. 2/6/02: > Clyde returned call - concerned over the number of festivals that have been canceled this Spring. Wants to make certain MITP is going to be a viable competition the weekend he is traveling. > MWL, please call MITP on a bi-weekly basis and check competition status. Thanks! __X__ MWL __X__ 2/15/02: > Clyde delivered signed Contract, Charter Co Info Form (bus co responsible) and Deposit / First Payment check #3826, $15,750 INV #3075 - PIF. > MWL, as this group is now UNDER CONTRACT, please proceed as needed. Thanks! __X__ MWL __X__ 3/18/02 > John Sarvay called and asked for an extension until tomorrow (3/19) morning to fax the Rooming List to us for the trip. > MWL told him it was fine--no problem. 3/19/02: > Clyde & John delivered FPGF, Room List & HIF. > Total Pax = 238 (185 + 53) > Rms / Pax 34 Qt / 170 06 Q / 024 03 T / 009 12 D / 024 11 S / 011 TOTALS = 66 ROOMS and 238 PAX (185 + 53) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 3/28/02: > BJS faxed & mailed Final Payment INV #3150, $45,503.00 due 3/29/02. 4/10/02: > John deliverd check #3847, $45,503.00. INV #3150 - PIF. > Account is PIF. > Per John , delete Jazz Band Performance from Competition. > MWL, please inform festival co. Thanks! > Also mentioned possible sight visit to Orlando next weekend. BJS said once we knew date, we may be able to help with rooms. He will advise ASAP. ____ MWL ____ 4/10/02: > Per Clyde, they would like Hotel Room comp on Saturday night, 4/20/02 (2 rooms). > MWL, please check on this and advise. __X__ MWL __X__ 4/12/02 > MWL called and left confirmation # on Clyde's school answering machine. > Confirmation #: 84662292 4/23/02 > MWL spoke with Leslie @ M in the P. > Per Leslie's conversation with the 9th grade Center, the Concert Band (the larger of the 2 Bands) will have to be on the floor of the Cafetorium. If Clyde would like, they can put the Wind Ensemble on the stage. > MWL will have a definitive answer about the hotel tomorrow. 4/25/02 > Recv'd PCCF from John this morning. > Need to figure out cancellations once processed. 4/26/02 > OK..finally got things straight on the actual Rooming List for the PCCF that John sent yesterday > MWL & BJS need to review Rooming List and assess the cancellations for the 2 fewer people b/c the numbers changed a couple of times. > MWL will also confirm a refund from the festival company--everything else should be OK. __X__ BJS-FYI 4/29/02: > BJS processed Room List, etc. following MWL's work in order to get refund to group ASAP. > REVISED TOTAL PAX = 236 (183 + 53) > REVISED Rms / Pax 32 Qt / 160 06 Q / 024 05 T / 015 13 D / 026 11 S / 011 TOTALS = 67 ROOMS and 236 PAX (183 + 53) > BJS updated Bible and IOG accordingly. > BJS sent refund check #6048, $103.80, as overpayment refund. > MWL, as these REVISED numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 4/30/02: > John called, wanted to fax over another cancellation. > BJS explained that all tickets, etc have already been ordered and shipped; therefore, there was really nothing we could do at this point. BJS has already sent a refund check for the two participants he canceled earlier. > Since nothing could be refunded, he will not worry with cancellation. 5/9/02: > BJS delivered complete packet, including cameras and Ataches to Clyde and John at HHS. > They will go thru materials this afternoon and fax Receipt Form once complete. 5/10/02 > MWL got msg this AM from Bill @ the festival site. > Per his msg, he will have enough stands and he can also lend them his "concert grand" marimba. > MWL called and spoke to John Sarvay re: the above. > He is pleased with the info and will pass it along. 5/15/02: > BJS called John re: Receipt Form - he will sign it and fax this AM.
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