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X, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/7/01: > BJS completed IOG, Bible and made attachments, then faxed CQRs to Newton, National, Franklin & Martz. > BJS spoke with Suzanne at the Patricia Grand and she hopes to have answer for us this afternoon. > MWL, please review attachments and update / confirm as needed. Thanks! > DSC meeting with Client on Tuesday morning, 12/11/01. __X__ MWL __X__ 12/10/01: > BJS completed and processed PTP. > MWL included Fiesta-val info. > DSC to pick-up this afternoon for delivery to Client tomorrow AM. 1/10/02: > Per DSC conv with Client > Still in approval stage. > Anticipates no problem, but group will probably be smaller than originally projected. > He will call once all is finally approved. Hopefully within one week or so. __X__ MWL FYI 1/24/02: > Thurman called for DSC . . . Spoke with BJS as DSC was in Tidewater. > Trip has received final approval and he is ready for a Contract!!! > At Thurman's request, BJS adjusted numbers to where he feels will be more than likely closer to what he ends up with . . . 80 Students and 10 Adults. > BJS updated IOG and Bible accordingly. > MWL, as this is going to Contract, please review all inclusions and adjust (due to lower counts), confirm, etc. as needed. Thanks! __X__ MWL ____ 1/28/02: > BJS completed Contract Packet, Including Deposit / First Payment INV #3086 - $5,925 - due with K on 2/15/02. > Charter Co Info Form, FPGF, Room List & HIF are also all due on 2/15/02. > BJS processed per SOP as HMS was off today. > BJS LVM for DSC re: delivery intentions. 2/11/02: > Thurman called - will have K to us 1-week later than deadline. Spoke with BJS - LVM for DSC on Friday as well. 2/12/02: > BJS returned call that Karen Chambers Brown left for DSC work: 274-7429. LVM. She is with the HSHS Band Boosters. 2/22/02: > Rec'd signed Contract, FPGF, Room List, HIF and CCIF all via fax. > Thurman does not appear on Room List, so BJS did not process until we have some answers. 2/25/02: > BJS LVM for Thurman to call - cannot process forms until this is worked out . . . 2/25/02: > Rec'd check #2051, $4,800. > BJS revised INV #3086 to reflect payment actually made, 64pax x $75 = $4,800. INV # 3086 Revised is PIF. 2/27/02: > BJS called Thurman re: FPGF, etc. > He forgot to add himslef and George Hunt, Percussion instructor, to the list. Also mentioned some other students who have since paid and need to be added as well. Duh! > BJS told him to get his shit together and fax a new Room List no later than 3pm tomorrow. He said fine. Did not seem to realize that Final participant Guarantee meant just that - oh my gosh! __X__ MWL __X__ 3/4/02: > BJS called Thurman - LVM as we have still not received his updated, inclusive Room List. 3/4/02: > BJS spoke with Thurman - his Boosters are working on ot now! I told him we would have to have it by 12 Noon tomorrow. He said no problem - we will see. 3/5/02: > Boosters treasurer called - wanted extention on room list - BJS gave her until Noon Thursday as absolute final deadline. 3/7/02: > Rec'd Final ROOM LIST; thereby, implying FPGF. > Total Pax = 88 (70 + 18) > Rms / Pax 12 Sx/ 72 00 Qt/ 00 01 Q / 04 01 T / 03 03 D / 06 03 S / 03 TOTALS = 20 ROOMS and 88 PAX (70 + 18) > BJS updated IOG and Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. > BJS faxed Room List to Suzanne - awaiting her response. If need be, we will direct our concerns to Director of Sales. ____ MWL ____ 3/11/02 > Karen Chambers-Brown @ work = 274-7429 > Need to add 2 more people (both males) to an already existing double room. 1 student/1 adult. They will be going in together to the same room and that room will become a QUAD. > MWL called Karen back. > No problem--we can add them and will invoice accordingly. > Per additional conversation w/ Karen, discovered that Thurman may not have secured buses. Uh-oh! > Per BJS, MWL to fax bus quote/secure page of PTP to Karen and she is to take care of it. > MWL spoke to Karen--faxing sheet and she will make sure Things happen as they should. > All should be taken care of for now, I guess. 3/11/02: > Per MWL's conv with Karen . . . > REVISED Total Pax = 90 (71 + 19) > Rms / Pax REVISED 12 Sx/ 72 00 Qt/ 00 02 Q / 08 01 T / 03 02 D / 04 03 S / 03 REVISED TOTALS = 20 ROOMS and 90 PAX (71 + 19) > BJS updated IOG and Bible accordingly. > MWL, as these REVISED numbers are now GUARANTEED, please proceed as needed. > BJS faxed REVISED Room List to Suzanne. Block remains the same, just numer of pax has increased by two, making an old Double a Quad. ____ MWL ____ 3/11/02: > BJS completed and faxed / mailed INV #3126, $21,532.00 - due from 3/4; however, room list was rec'd late and additional changes came in this morning . . .that is why it will be late. 3/25/02: > Rec'd check #2059, $10,000. Balance due on account = $11,532.00. BJS prepared, faxed and mailed Statement. 3/25/02: > Clytha called, Thurman's wife - wanted to see if she could go for free since Thurman had a complimentary package. > BJS explained that there was more to the package than just the room. > She will probably just go and pay as she goes, as needed. She is not being added to the group. Whatever. . . 4/2/02: > HMS mailed 90 cams. 4/11/02: > Rec'd check #2063, $11,532.00. INV #3126 - PIF. > Account is now PIF.
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