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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
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Worthington, OH
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Wytheville, VA
X, PA
York, PA
York Springs, PA
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Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/23/01: > BJS & DSC discussed IOG currently in works. Some of these things have to go where they are and cannot be moved. > DSC to check with Tony re: Chik-Fil-A, Apparel Mart, etc. presentations / tours that he was to secure. We cannot finish PTP without his answers. > BJS secured accommodations at the Crowne Plaza. 10/23/01: > Per DSC conv with Client, Chik-Fil-A may happen, he will have final tomorrow. > He has done nothing with Apparel Mart and realizes that we will do nothing either! 10/24/01: > Tony does not have Chik-Fil-A contact info yet, but corporate office has assured his student that they would do a tour / presentation on Friday, 4/12 and may even feed them lunch! 10/25/01: > Rec'd Chik-Fil-A contact info from Tony Martin via voice mail message. > MWL entered in system as an attraction. 10/30/01: > BJS completed IOG and Bible. > HMS, please secure charter quotes for 1-55 from Martz, National & Newton. > MWL, please review and update all attachments as needed. > DSC to deliver PTP by week's end if t all possible. __X__ HMS __X__ __X__ MWL __X__ 10/31/01: > Per DSC - PTP mtg at school on Wednesday 11/7/01 at 10:30 AM. 11/6/01: > BJS completed PTP and processed for DSC's mtg tomorrow morning with Tony Martin. 11/7/01: > DSC met with Client - Requested Contract as presented!!! > MWL, as this is going to Conntract, please review and confirm as neeeded. > K & Deposit to be due from Client 11/28/01. > Contract Packet to mail NLT 11/9/01. __X__ MWL __X__ 11/8/01: > Per Tony, add 1 Security Guard per night (6 hours). > BJS to add this into the per person rates = $12 pp additional. BJS did this and updated PTP in Word to Revision 1. > MWL, please secure through Paul at Crowne Plaza. 11/8 MWL 11/8 11/13/01: > BJS completed Rev1 (Security Additional & subsequent rate increase) and Contract Packet, including Deposit INV #3018, $4,800 - due with K on 11/28/01. Also included First Payment INV #3019, $7,368 - due 1/11/02. > HMS / MWL, please process per SOP and mail this afternoon USPS 2-day. > HMS< please make two extra copies of PTP Rev 1 for DSC - she does not have any copies of the revision. Do not make her copies of the entire Contract Packet, just the PTP and IOG. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/27/01: > Tony LVM ofr DSC . . . > Currently has $100 deposits from 34 students. DSC will call him and see if he thinks this is all they will have, or should we expect a few more to roll in over the course of the next week or so. She will also check on the number of adults, besides Tony and his colleague, Debbie. > Per DSC, Tony told her he was using Newton as Martz was over booked on their 55s for his travel dates and could not guarantee him that they would have a bus! > Wants to see what a smaller coach will cost and how these lower than expected numbers will affect his per person package rates. > HMS, please call Beverly at Martz and Doris at Newton and have them run the numbers for a 46 or 47 passenger coach rather than the 55 which they have already quoted. When you speak with them, be sure to refer to the Charter Order Number and they should be able to provide you with the rate just by changing the equipment size in their computer. Also make certain that they have the smaller coach available. > BJS reviewed quote and per person package rates would increase $14 based on 36 - 40 total participants. This increase is due to security, Russell & Hawks presentations & comps. > They have published a $500 per person budget to their students. __X__ HMS __X__ 11/27/01: > DSC spoke with Tony - he has already received a few more deposits so he feels confident he will end up with atleast 40 to 46. He will accept no more deposits when and if they get to 46 so as not to need a larger coach. > He is also adament that the price not go over $500, including transportation. We will cross that bridge when and if we get there . . . 11/27/01: > BJS shared 46 passenger quotes with DSC. > DSC to call Client (may suggest that he keep both contracts - one with Newton for the 55 and Martz's for the 46 and then release whatever he does not need a month or two prior to the trip). 12/3/01: > MWL, FYI, per DSC conv with Client, actual group size is expected to be 42 (39 + 3). BJS put 45 (40 + 5) in system so as to cover ourselves just in case a few more want to go. > BJS revised IOG and Bible accordingly. Also revisited rates and will hold as published at $407 Q. __X__ MWL __X__ 12/6/01: > Rec'd Signed copy of Contract via Fax. 12/10/01: > Rec'd check #13943, $4,000. BJS revised Deposit INV #3018 to $4,000. PIF. > MWL, as this is now UNDER CONTRACT and Deposoit has been paid, please proceed as needed. Thanks! __X__ MWL __X__ 1/8/02: > Tony LVM for DSC, may have three additional students that want to go. Wanted to check with us to make certain this would be OK. Total pax would be 45 if they go. Luckily, the last time he called to chenge numbers downward, BJS decided to keep a few extra just in case this happened. > BJS spoke with DSC and told her to tell him OK for these three, but no more than these three or we would have to make additional phone calls, etc. > BJS did NOT make changes to anything as this increase is not yet official. 1/21/02: > Rec'd Charter Company Info Form - charter co is responsible, so nothing else for us to do! > Rec'd check #14075, $6,293.50 toward INV #3019. Balance due on INV = $1,074.50. 2/8/02: > Rec'd FPGF, Room List & HIF. > Rec'd updated Room List Info on 2/11, so BJS made changes and processed based on changes. > Total Pax = 43 (40 + 3) > Rms / Pax 6 Q / 24 4 T / 12 3 D / 06 1 S / 01 TOTALS = 14 ROOMS and 43 PAX (40 + 3) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now guaranteed, please proceed as needed. Thanks! ____ MWL ____ 2/20/02: > BJS faxed and Mailed Final Payment INV #3098, $6,104 due 2/25/02. Also sent statement showing Total Due on Account as $7,178.50. Also faxed copies to DSC. 2/25/02: > Rec'd check #14241, $7,178.50. INV #3019 & #3098 - PIF. > Account is PIF. 3/5/02: > Tony called, Final Parent Pre-Trip Mtg. is 3/20. Would love itinerary by then if possible, if not he understands. 3/21/02 > Tony called, and spoke to MWL about this presentation. > He had spoken with Kristin Morgan (Mktng person) about what he wanted to cover during visit. > This in & of itself, no big deal, however he asks that we pls have them lv the hotel 30 minutes earlier to give them more time @ Chick-Fil-A facility. < No problem--they will just have their b-fast 30 minutes earlier on Friday, 4/12/02, and it is taken care of. __X__BJS__X__ 4/2/02: > BJS faxed FI to Beverly's attention at Martz, per Tony's request, as he was on Spring Break. > HMS mailed 43 cameras to Tony's attention. 4/5/02: > BJS FedExd PON FI Packet to Tony. Will arrive Monday morning, 4/8/02. 4/10/02: > BJS called Tony to see if he had the cameras? Checking on it at the moment. WCB. 4/10/02: > Tony called - does not have Cameras - BJS delivered 43 to the front office.
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