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Mon Nov 28, 2011
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Maury High School Choir-New York, NY-'2010-11-10'
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OR
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Start
Date:
Time:
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Contract
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Deposit
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Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Norfolk to Manhattan = 352 miles / 6.5 hrs non-stop 8/20/10: > Rec'd RFP from DSC. * Since the trip is in November, Teresa wants to get the info into the Student Handbook before school starts on the 7. * Teresa has already contracted buses from Lassiter Buses for $2800.00 - so we are not doing her buses. * She wants to get to NYC on the morning of11th and go straight to NBC to try to sing for Al Roker. * 2 Shows - I will get her choices to you after I get the Proposal, but they are Wicked, American Idiot, Jersey Boys - And she prefers Front Mezz tickets * Lots of free time to shop in Chinatown/Little Italy * wants a couple of hours for shopping on 5th Ave. * and hour or so in Central Park (5th Ave. side) * early Friday morning Ferry to the Statue of Liberty * All b'fasts and Dinners - Budget of $500 pp to include everything. Likes the Sheraton Premier Hotel or Crowne Plaza in Jersey 9/1/10: > BJS sent specs to BMG. > Transportation is "On Own". 9/2/10: > BJS spoke with DSC - NOT interested in Choir Sing at St. John. > Just a fun trip! 9/2/10: > BJS completed IOG, made attachments, and then ran rates and finished PTP. > BJS emailed directly to Client as DSC is in a meeting with St. Catherines and Teresa really wanted this by yesterday. > PDF file contained PTP and IOG. BJS then followed up with email w/o attchments asking her to confirm receipt of the proposal. > Also sent PDF file to DSC and WAH. > Sent quote to WAH. > Sent individual files to DSC. 9/2/10: . Rec'd EM from Teresa - Mr. Stevenson, I did receive the trip proposal. I'm pleased with it except for > I would like a couple more choices at Susie's Restaurant. I don't feel that what is offered will give enough variation. Adding Chicken and Broccoli and perhaps Szcheuan/Spicy Shrimp or Shrimp-Fried rice....? > Also, I'd like to request that you adjust the package price, with the Quad at $375. > My students's payment plan with me will be: > $200 Deposit on September 15 > $200 payment on October 15 > Balance on November 1 > I will need for your payment schedule for me to work with that. > Again, our preferences for Broadway Shows are: (any 2) 1) Wicked 2) American Idiot 3) Jersey Boys Please advise. 9/2/10: > BJS sent response to Teresa . . . Teresa, thanks for the quick and positive response! We will get right on the menu question and your show choices to see how availability and rates may effect your package rates. I feel confident we can make this work and Debbie will be in touch in ASAP :>) 9/8/10: > DSC received email from Teresa wantinfg to see where things stood. > HSM called Jason to check status of her show choices . . . Wicked is SOLD OUT, but American Indiot should work within the budget we requested. > None of her other choices seem to be options within her budget, then DSC mentioned that she was willing to consider Million Dollar Quartet. Jason at Broadway.com said this should work - Mid Mezz seats are $59. > HMS also called Suzie's and for another $1-$2 she can add Chicken with Brocolli and Spicy Shrimp. > BJS revised IOG showing shows as pending final confirmation and then revised rates and PTP and emailed to DSC. She is sharing with Teresa in hopes of getting the go to contract. We are at her required $375 Quad starting point. > BJS made no changes to attachments, we will do this once we have the final Go to K. 9/9/10: > BJS updated rates on Bible Screen. > Got Go TO K from Teresa. > BJS emailed FIRST PAYMENT INV., $6,000.00 due with K on 9/22/10. 9/10/10: > BJS completed CN and mailed via FX to DSC so she can deliver when in Tidewater next week. > K & $6,000 due 9/22/10. > HMS, as the CN has been mailed, please review and make certain that all is in order. Thanks! __X__ HMS __X__ 9/15/10: > BJS and HMS discussed moving HRC since they cannot accommodate for Dinner on 11/11/10 as originally planned on the IOG. > Hollie, try to flip flop HRC and Suzie's and have Suzie's Dinner start at 5PM so they can get back up to midtown with plenty of time for their show. If this works, please update IOG and attachments accordingly. Thanks. __X__ HMS __X__ 9/22/10: > BJS sent EM to Debbie to check status of K, Deposit & Forms. All were due today. 9/23/10: > Rec'd via fax signed K, FPGF, RL & HIF. > Total Pax = 28 (23 + 5) > Rms / Pax 5 Q / 20 1 T / 03 1 S / 02 3 S / 03 TOTALS = 10 ROOMS and 28 PAX (23 + 5). > BJS updated IOG and Bible accordingly. > Group has NO CAV. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. This group cannot change their numbers via a PCCF, as their K says that after 9/22/10, any changes = 100% cancelation fee. That being said, these are the FINAL Numbers. > rec'd check for First Payment ($5,600.00) on 9/27/10 __X__ HMS __X__ 9/27/10 > BJS emailed and mailed Final INV and Statement. > Total Due on Account = $5,415.00. 10/8/10: > Rec'd nastily toned email from Teresa telling us what to do and what she was going to pay for! > Wow, if she would be nice she'd get a lot farther ahead with people. > BJS elected not to reply in order to simmer down - will let DSC deal with it when she gets back in town. 10/11/10: > Rec'd unapproved PCCF. Delete Susan Howell (Single Adult Room) and then she switched out male student (Dickover) with a new female student. > Teresa said she would be sending a new and final room list by the end of this week - BJS told Debbie to tell her there are no more changes and we do not want or need a new Room List. > DSC replied to Teresa to let her know we got the changes and will do what we can to be fair. > BJS to send REVISED Final Invoice once we have an answer from the hotel on the canceled room. > BJS updated count on Bible Screen and IOG accordingly. (27 = 23 students + 4 adulrs). 10/14/10: > Wow, what a bitch Teresa has and an attitude the size of Africa. > Here are her absolute final numbers. > 27 (23 + 4) > Rms / Pax 5 Q / 20 1 T / 03 1 D / 02 2 S / 02 TOTALS = 9 ROOMS and 27 PAX (23 + 4). > BJS updated IOG and Bible accordingly. > Hotel has agreed not to charge us for the room we are cancelling. > HMS, as these numbers are now GUARANTEED - AGAIN, please review and proceed as needed. NO FURTHER CHANGES!!! > BJS emailed and mailed Revised Final INV #4901, $5,000.00 due 10/22/10. Did not show any amounts ($400) as a Past Due Amount from a previous invoice - she still never understands this and demands to Debbie that she is only paying $4,600 . . . What ever, if she doesn�t pay it, we will deduct it from her Meal Credit check. _X___ HMS __X__ 10/21/10: > rec'd check for $4,800.00. > Balance Due = $110.00 (imagine that!). 10/25/10: > Rec'd check for $110. > Begrudgingly, ACCOUNT IS PIF. > I don't think we will ever work with her again. What an unbelievably stupid bitch! 10/30/10: > BJS emailed dvance copy of Final Itinerary to Teresa, DSC and WAH. 11/1/10: > BJS FXSON FI Packet to Teresa including Cashier's Check for Meal Credits ($540.00). 11/5/10: > BJS sent FXSON Boarding Passes for Statue Cruise. 11/11/10: > BJS mailed Welcome Home Card. 11/24/11: > Had mysterious call from Susam Howell - LVM. > BJS returned call. 11/28/11: > Susan Howell called looking for refund of $200 from last year's trip to NYC which she was unable to go on. Said the school said our policy was that all deposits were non-refundable. > BJS explained that we do not set the refund policies or deadlines for each school's trip participants. > She asked if I would put that in writing and I said I would email it to her . . .she emailed me the following: Dear Mr. Stevenson, As per our telephone conversation, the principal, Dr. Tottossy, and the trip co-ordinator, Ms. Jasper, have told me there is a condition set forth by the travel company that refunds are not given on deposits. This information was not conveyed to me orally nor in writing. Could you please send me an email verifying and re-stating what you said on the telephone about the final say regarding refunds being up to the school and not your company. Thank you, Ms. Howell 11/28/11: > BJS replied with the follwoing, copying DSC, JAF and Teresa Jasper - Ms. Howell: Per our conversation earlier this morning, each individual group can determine the deadlines for their individual trip participants and any decisions on refunds to individual trip participants are at the discretion of the group itself. The CCIS contract is with the group, not individual trip participants. Bryan J. Stevenson, President CCIS, Inc.
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