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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Escorts
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Start
Date:
Time:
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Date:
Time:
Contract
Due
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Deposit
Due
Received
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Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/15/01: > BJS completed IOG & Bible per DSC's mtg with Clients on 10/3/01. > BJS made attachments in system & LVM for Paul Beezley re: hotel. > As HMS was gone for day, BJS faxed CQRs to Eddies, Gallop, & Newton. > MWL, please review attachments and update as needed. Thanks! > Hoping to have PTP completed by Wednesday pm so DSC can deliver all Tidewater PTPs on Thursday & Friday. __X__ HMS FYI __X__ MWL __X__ 10/17/01: > BJS completed PTP. > HMS, please process per SOP. DSC will pick-up late this afternoon or tomorrow AM en route to Tidewater. Appointment with Client is scheduled for 1PM on Friday. __X__ HMS __X__ 10/19/01: > DSC met with Directors - very pleased with PTP. 10/22/01: > Kelly called DSC, may want to delete Centenital Park and add CNN Studio Tour. In order to do this, we would have to move MLK, Jr. to Friday afternoon and then put CNN Studio Tour on Saturday morning prior to HRCafe. This change will cost approximately $7per person. DSC to call Kelly to make sure he wants this change prior to our proceeding with revision and Contract. Once she has this answer, they are ready for a Contract! 10/23/01: > Per DSC conv with Klelly. . . > He wants to make the change - delete Centennial Park, move MLK to Friday afternoon and add CNN Studio Tour on Saturday morning. > In order to accommodate 230 at CNN Tour, it will take 3 hrs. While waiting for others to finish tours they can enjoy CNN Center and Olympic Park. > We will probably need to delete HRCafe lunch as they cannot take 230 at 12 noon. Lunch will instead be a park meal coupon at 6 flags. > BJS revised IOG accordingly. > Once we get OK from Kelly via DSC, we will revise attachments & rates accordingly. 10/24/01: > Per DSC conv with Client, Delete HRCafe for lunch & have 6 Flags meal coupon. > Schedule CNN Tour Saturday morning. Group can also do CNN Center and Centennial Olympic Park while other groups are on tour. > BJS and MWL revised attachments. > BJS revised IOG and rates accordingly ($3/package increase.) > Client is ready for Contract and all appears to be in good order, so BJS prepared Contract Packet, including Rev1 as well as Deposit INV #2957(revised the old Cruise Deposit Inv), $15,000 - due with K on 11/13/01. Also included First Payment INV #3003, $26,700 - due on 2/22/02. > HMS / MWL, please process per CCIS SOP and mail this afternoon, USPS 2-day mail. Thanks! ____ HMS ____ ____ MWL ____ 11/29/01 > Received Contract and Charter Co Info Bus form. 12/27/01: > Rec'd Check #14082, $9,900. Note accompanying check said that they currently have 132 paying participants and he realizes that the number of comps (7 (6 + 1) will decrease due to lower than projected numbers. > BJS faxed copy of note to DSC and asked her to call Kelly to get better feel for exactly which numbers we should work with as a max, both student and adult. > Comps will be four (3 + 1). > BJS revised Deposit INV, #2957 to reflect the actual amount paid, $9,900. > DSC to advise and BJS will update Bible and IOG, etc. once we know what numbers he wants us to use. . . > MWL, as this is now Under Contract and Deposit has been paid, please confirm, etc. as needed. Thanks! __X__ MWL ____ 1/8/02: > Per DSC email from Kelly . . . > Group total is now 140. > 118 Students plus 22 Adults (7 or fewer - actually 4 will be comped) > BJS updated Bible and IOG numbers accordingly. > BJS reviewed rates and made adjustment in number of comps (4 = 3 + 1) and budget for ASO tickets (down to $30 from $36). > Per DSC he also wants to adda baseball game. The Staurday night game vs. Cincinnati at 7:05pm is really the only that will work. Seats are +/- $11. BJS told DSC to confirm with Kelly that he wants us to do this - they would need to leave Six Flags at 5:30pm and the $10 allotment for the Park Meal Voucher would become a $10 meal credit at the Stadium. Cost for ticket to Kelly is a $12 pp increase in the rates. > DSC spoke with Kelly and he wants to add the ball game and has no problem with the $12pp increase or leaving Six Flags at 5:30pm in order to get to the stadium. > BJS revised IOG and rates accordingly. BJS will revise CIA and Invoice accordingly. > MWL, please update attachments and proceed as needed. Thanks! __X__ MWL __X__ 3/14/02: > Rec'd check #14448, $23,100 toward INV #3003. Balance due on INV = $3,600. 3/20/02: > Rec'd FPGF and HIF, but no Room List. Kelley said it would be here by the beginning of next week. > Guaranteed Pax = 130 (107 + 23) > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! - Careful what you do, for we still do not have Room List!!! > BJS updated Bible and IOG accordingly. ____ MWL ____ 3/28/02: > Still no Room List - BJS called and LVM - please send prior to departing for Break. 4/1/02: > BJS called and LVM - we need your room list and breakdown on band, choir and guitar. 4/1/02: > Rec'd Room List > Rms / Pax 26 Q / 104 01 T / 003 11 D / 022 00 S / 000 TOTALS = 38 ROOMS and 129 PAX (106 + 23) > As these numbers are one student less than what he submitted on his FPGF, BJS called Kelley and LVM re: are we missing someone or has the official count now changed? Please call ASAP and let us know. > BJS told Kelly we would use this room list count of 129 as official from here on out, but he still needs to call so we are confirmed 100% - and send PCCF. > BJS updated IOG and Bible accordingly. > MWL, please proceed as needed. Thanks! ____ MWL ____ 4/2/02: > BJS faxed and mailed Final Payment INV #3164, $9,106.20 - due: 4/8/02 > Also prepared and sent Statement showing balance due on account as: $12,706.20 in order to pay account in full. 4/2/02: > Kelly called -it is 130 - one of the rooms he marked as a triple actually has 4 in it! > REVISED Rms / Pax 27 Q / 108 00 T / 000 11 D / 022 00 S / 000 TOTALS = 38 ROOMS and 130 PAX (107 + 23) > BJS REVISED Bible and IOG accordingly. > MWL, please proceed as needed. Thanks! ____ MWL ____ 4/2/02: > Per Kelly - > Band = 60 students > Choir = 39 students > Guitar = 8 students 4/2/02: > BJS revised Final Payment INV #3164, $9,264.00 due on 4/8/02. > Total Due on Account = $12,864.00. > BJS faxed and mailed to Kelly. 4/23/02: > Rec'd check #14665, $12,864.00. INV #3164 PIF and INV #3003 - PIF. > Account is PIF. 5/9/02: > BJS LVM for Kelly re: Bob Ambrose's needs ASAP. Please contact him directly. 5/15/02: > BJS faxed FI to Kelly's attention, then mailed FXSON complete packet for Thursday arrival.
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