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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/12/01: > BJS completed IOG abd Bible based on DSC's conv with Client on 10/1/01. > He is doing his own transportation! > Parade Competition with Fiesta-val. > BJS made attachemnts in system. > MWL, please review and update as needed. > DSC to meet with Barry middle of next week, so I would like to have PTP completed by Tuesday afternoon, 10/16/01. Thanks! > BJS secured rooms at the Patricia Grand Resort Hotel. Waiting for call back re: rates and b-fast information. __X__ MWL __X__ 10/17/01: > BJS completed PTP. > HMS / MWL, please process per SOP, including Fiestaval materials. Thanks! > DSC to meet with client this morning at 11:30 AM, so this need to be ready when she gets here +/- 11 AM. Thanks!!!!! __X__ HMS __X__ __X__ MLW __X__ 10/17/01: > Per DSC exhasperating mtg with Barry (Asshole) Flowe, we need to revise and come in at $293 or less in order to get this trip. > Also, Jazz Ensemble will be competing as well. > BJS revised IOG and updated attachemnts. No CAMERAS (in order to be Apples to Apples!) > BJS prepared Revised rates ($287), PTP Rev1 and faxed to both Barry & DSC. > BJS holding hard copy to include in CN as he doesn't need a hard copy of the Revision at this time. 10/18/01: > BJS called Barry to check on status or Revision > Ready for Contract based on PTP Rev1. > Also wants to check on preview weekend at Patricia Grand. > MWL, please call Suzanne and see if she can offer a comp 2 night stay for Barry sometime late this Fall or Winter over a Friday & Saturday night. > MWL, as this is going to contract, please review all inclusions and confirm as needed. > Contract to be completed NLT Tuesday, 10/23/01. 10/22 MWL 10/22 10/22/01: > BJS completed CN including Deposit INV #3001, $4,650 - due with K on 11/8/01. Also included First Payment INV #3002, $6,572 - due on 1/25/02. > HMS/MWL, please process per CCIS SOP and mail this afternoon, USPS 2-day mail. Thanks! __X__ HMS __X__ __X__ MWL __X__ 11/6/01: > Barry called. He will forward signed contract and Fiestaval application ASAP. > Deposit is due from students on 11/20 - he will mail to us as soon after that as possible. > James River wanted him to make the driver's room reservation, in turn he wanted us to do it, although, they (James River) will be paying for it with their CC when they arrive. I told him he was on his own with that one - give them the name of the hotel and have them make the call and give their CC# - we were not about to do this and get stuck paying for their driver's rooms. 11/27/01 > Barry called with potential dates for his "comp" nights. He wants to check-in 12/20 & depart 12/22. (Per his K, it was supposed to be a Friday & Saturday--MWL goofed up and looked at the 2002 calendar which is a Friday & Saturday---this year they are a Thursday & Friday. Oops. We shall see). > MWL called Suzanne to see if this was possible--NO PROBLEM!! > She will enter it into the system and call me back with a confirmation #. > All is fine. 11/28/01: > Rec'd deposit check #2017, $5,800. > Barry made Deposit for $100 pp rather than the required $75 (wow, that is nice!) > BJS to adjust INV #3001 so it reflects actual payment made. 11/28/01 > HMS entered contract and bus form. Marcey took festival app. On invoice, Barry changed rate to $100 and amount to 5,800. > BJS updated INV #3001 to match the amount actual paid. 1/7/02: > Barry called . . . (I'm suprized he waited this long!!) > Has some concerns over the hotel after spending his preview weekend there before Christmas. > #1, He spoke with the Front Desk and they told him that based on what was currently blocked, he would be spread out over 7 - 9 floors. He has a real problem with this as it it too difficult to chaperone. > MWL, please check with Suzanne on this to see if it is true. If it is, what can she do to avoid this situation? If his group was placed in the regular 4/room rooms rather than the suites, would he be able to be on fewer floors? Are they available? Would his per person rates increase? He doesn't care if they are oceanfront or even oceah view for that matter! > #2, He asked the hotel where his group would be having b-fast and they said in the restaurant. If this is the case, he is very concerned that his group alone will overwhelm them. > MWL, please check with Suzanne on this situation. Are they in a separate room, etc.? > Based on her answers, he may prefer to do a b-fast at Piccadilly and one possibly one at Planet Hollywood. He is aware that rates may change. > He went on about Fiesta-val and how we were only saving him $5-10 per person and he wishes he would have never agreed to put six in a suite. I took offense and stopped him to explain once again that we provided one hell of a lot more service that Fiesta-val, yada, yada, yada! > BJS told him we would check with the hotel on his concerns and that DSC would get back to him later this week. __X__ MWL __X__ 1/14/02: > DSC spoke with Barry re: his concerns . . . > CCIS has offered the following - B-fast each morning at Piccadilly and one additional guard for every two floors over two to which they are assigned. This is all at our expense. > Barry if very pleased with all of this, so MWL, please update attachments and proceed accordingly. Thanks! > BJS has updated the IOG. __X__ MWL __X__ 2/8/02: > Rec'd check #2037, $6,572 - INV #3002, PIF. ____ MWL ____ 2/28/02: > BJS emailed reminder to Barry re: FPGF, Room List and HIF. Also mentioned Chicago Parade trip / BJS letter . . . 2/28/02: > Rec'd FPGF and Room List via fax. > BJS emailed reminder about HIF. > Total Pax = 70 (57 + 13) > Rms / Pax 6 Sx / 36 2 Qt / 10 2 Q / 08 4 T / 12 2 D / 04 0 S / 00 TOTALS = 16 ROOMS and 70 PAX (57 + 13) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now GUARANTEED, please proceed as needed. Thanks! ____ MWL ____ 2/28/02: > Rec'd HIF via fax. 3/14/02: > BJS faxed and mailed Final INV #3134, $7,420 - due 3/11/02. 3/18/02: > Rec'd check #2050, $7,420 - INV #3134, PIF. > Account is PIF. 3/29/02 > Barry called and spoke to MWL. > He needs to cancel a student that got kicked out of school for the rest of the year b/c of selling drugs!!!!! > He will fax PCCF as he walks out of the building for Spring Break. > Please note, when processing refund check, they would like it to be made out to PATRICK HENRY BAND BOOSTERS, not the school itself. > Recv'd PCCF via fax. > REVISED TOTAL PAX = 69 (56 + 13) > REVISED Rms / Pax 5 Sx / 30 3 Qt / 15 2 Q / 08 4 T / 12 2 D / 04 0 S / 00 TOTALS = 16 ROOMS and 69 PAX (56 + 13) > BJS updated Bible and IOG accordingly. > MWL, as these numbers are now REVISED, please proceed as needed. Thanks! BJS will process refund check once I here from MWL as to whether or not there are any non-recoverables. ____ MWL ____ 4/2/02: > HMS mailed 69 cams. 4/10/02: > Barry infomred us in a round about way he was not doing Jazz Band, just the Parade Competition. > Asked for revised IOG. 4/11/02: > BJS revised IOG and faxed as well as emailed. 4/18/02: > BJS faxed FI to Barry and then sent packet via FEDEX SON, including refund check #6027, $152.90, for the cancelled participant, #70.
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