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OR
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PAX
Youth
Adults
Escorts
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
FOE - 2002 Applicant - Chicago Applied via agent - Linda Dowers, Tour Agent Jefferson Lines 7620 E. 42nd Street Tulsa, OK 74145 800-217-4317 405-447-6742 (fax) Director = Anne Dawson Westmoore High School Choir 12613 S. Western Oklahoma City, OK 73170 405-692-5708 (school) 405-692-5711 (fax) Director's Home Info 533 NW 37th Street Oklahoma City, OK 73118 405-524-1149 (home) mezzoanne@earthlink.net annedawson@moore.k12.ok.us 10/1/01: > Rec'd Application via US Mail. > FOE - CHICAGO > Festival Only; however, may change to 3D/2N Standard depending on what Tour Agent can put together. Anne to advise by 10/5/01. BJS to hold off on Contract until we have this decision. > 50 (45 + 5) > Competition > 3 Choirs - > Westmoore HS Mixed Choir (Mixed - 40-45 singers) > WHS Women's Choir (Women's - 25 singers) > WHS Men's Choir (Men's - 20 singers) > BJS mailed Application Received letter to Linda Dowers, Tour Agent. > HMS - please create CFS. Thanks! ____ HMS ____ 10/2/01: > BJS called Linda. She did not have brochure, but would visit the website. > We discussed Commission options and she will run some numbers to see which is best for her Client. > We should have decision by the first of next week. May very well end up doing our 3D/2N Standard. We will see . . . 10/9/01: > BJS called and spoke with Linda. > They have not yet made a decision. We know bu end of week. BJS to call on Friday, 10/12, INW. 10/12/01: > BJS called Linda at Jefferson Lines - no answer & no machine. > BJS is anxious to get contract to client, so he LM at school for Anne Dawson to call. 10/12/01: > BJS spoke with Anne - Linda's g-father has died and she will not be back in office until next week. They hope to make a decision by then. Anne is encouraging her to go with our standard package. Anne says Lnda is good, but quite slow to get things rolling . . . > Per Anne, feel free to call anytime. 10/17/01: > BJS LVM for Linda - Please call with package decision. 10/19/01: > BJS spoke with Linda - she still hasn't presented anything to the Director! > She hopes to have a decision this afternoon. Again, she is leaning toward the Standard Package - I also encouraged this. > I restated that the Contract & Deposit, etc. would be due on October 31, 2001!!! 10/23/01: > BJS called Linda again! No answer, BJS LVM. 10/25/01: > BJS called Linda - They are doing Festival Only. > BJS siad fine and that we would mail the Contract Packet today - it would be due with Deposit on 10/31/01. She said OK! 10/25/01: > Anne called - she thought they were doing the All-Inclusive Package - not real happy with Linda! She figures Linda must think she can do it better herself - BJS to proceed with Festival Only Contract. > BJS complete Contract Packet, including Deposit INV #3006, $1000 due with K on 10/31/01. Also included First Payment INV #3007, $1,725 - due 2/1/02. > MWL, please process per FOE SOP and we will mail this afternoon, USPS 2-day. __X__ MWL __X__ 10/29/01: > Spoke with Anne - Linda has been released from Jefferson Tours. Anne will now be handling on own and wants to do our All-Inclusive Package less Lunch at HRC and $10 MC for Lunch at Water Toewer Place. > Coaches will be through Jefferson Lines and Anne will handle this. > Anne is nervous as she has never done it on her own before. I tried to assure her that everything would be fine. > BJS to re-do Contract Packet and Rates, etc for mailing to Anne later today. I cannot trust Linda Dowers, as unreliable as she is, to forward anything to Anne. > Rates are $25 LESS than the published 3d/2n All-Inclusive rates. > BJS revised Contract and Deposit due dates to 11/15/01. BJS also revised First Payment INV #3007, $6,250 - due per usual on 2/1/02. > HMS / MWL, please process per SOP and mail this afternoon, USPS 2-day. Be sure to include Chicago Show Selection Form. Also include the copy of the final itinerary which BJS made to hopefully ease her mid a bit since she is concerned about doing this trip with out Linda at Jefferson Lines. Thanks! 10/29 HMS 10/29 10/29 MWL 10/29 11/13/01: > BJS mailed notarized No-Kick Back Affidavit to R. Harrison at Westmoore HS. > Also mailed Anne Revised Deposit INV #3006, $1,000 and First Payment INV #3007 with today's date as the production date, so as not to get Anne in trouble with October dated Invoices. 11/19/01: > Anne called and spoke with BJS - needs Invoices re-dated once again. > BJS redid Invoice dates and mailed once again. 12/6/01: > DSC spoke with Anne as BJS was on phone - Contract and Deposit are going in mail today! She apologizes for them being late. . . 12/11/01: > rec'd signed contract and deposit check #3920, $1,000 made payable to Musicate Festivals of Excellence. > Also rec'd Show Selection Sheet, General Info Form, Charter Company Info Form. > CIA had note on it - Sears Tower? BJS suspects that the other tour company included this in one of their proposals - we have no mention of Sears Tower being included in any of our correspondence. They basically have the 3D/2N All-Inclusive LESS Lunch at HRC and $10 Meal Credit for Water Tower Place. > MWL, as this is now UNDER CONTRACT, please proceed as needed. Thanks! __X__ MWL __X__ 1/28/02: > Anne called - had a number of questions re: payments, etc. BJS gave her the standard policy line. > Check due 2/1 has been requested., etc... 2/12/02: > Rec'd check #5771, $6,250 - INV #3007, PIF. 2/21/02: > Check was returned from Merrill Lynch as it was made payable to Musicate FOE. > BJS called Regina Harrison (School Finance Secretary), she was on and on about 4 more weeks until she could get us another check. BJS asked for contact at Central Office > 405-793-3188 x: 233, Linda Lewis (Central Office). > BJS LVM for Linda to call re: returned check. 2/21/02: > Linda returned call. > OK to fax and mail her check - she will process and get new check in mail no later than Thursday of next week at the very latest. > Linda's fax = 405-793-2733 > Linda's office address: 1500 SE 4th Street, Moore, OK 73160 > BJS marked check VOID and faxed to Linda. Also mailed original and kept copy in file. > BJS deleted transaction in Qbooks. 2/26/02: > Rec'd FPGF, Room List & HIF via fax. > Total Pax = 47 (41 + 6) > Rms / Pax 6 Qt / 30 3 Q / 12 1 T / 03 1 D / 02 TOTALS = 11 ROOMS and 47 PAX (41 + 6) > BJS updated Bible accordingly. > MWL, as these numbers are now GUARANTEED, please proceeed as needed. Thanks! ____ MWL ____ 2/27/02: > BJS faxed and mailed INV #3119, $5,432.00 due - 3/19/02. > Also included Statement showing total due on account as $11,682.00. > Faxed with cover note explaining why I did not return the deposit check . . . 3/4/02: > Rec'd check #6464, $6,250. This was to replace the check that was returned made out to FOE. > INV #3007 is now PIF. 3/15/02: > Rec'd T-shirt Oder Form, Set-Up Forms and Repertoire Selection Sheets. 3/18/02: > Rec'd check #6970, $5,432. INV #3119 - PIF. > Account is PIF. 3/28/02: > BJS completed IOG. > MWL, please review and confirm all. BJS will fax to Client once you advise that all is secured. Thanks! ____ MWL ____ 4/3/02: > BJS emailed and faxed IOG to Client. 4/9/02: > Rec'd email from Anne - wants to do lunch at Berghoff on Thursday at 1PM if available. > Will probably not be attending Award Ceremony. BJS responded fine, but we need to know so Awards can be shipped accordingly. Also, made her aware they can be shipped to her school at conclusion of event; however, this is at their expense. > BJS revised IOG accordingly. > MWL, Happy Birthday! > MWL, please check with Berghoff re: the Thursday Lunch reservation. Time is flexible - if 12 would be better that is fine. If they can do it great, if not, we can possibly switch the Shedd Aquarium time and do lunch at 1:30 or so . . ., but as you well know, neither of us would opt for that! Thanks! __X__ MWL __X__ 4/22/02: > BJS faxed and emailed FI. 4/23/02: > BJS FEDEXED SON complete Packet. 4/24/02 > Recv'd Receipt Form. > All set.
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