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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/28/01: > BJS completed IOG & Bible. > There are separate Bibles for both the band & the choir. > They will be traveling together; however, itineraries are slightly different and they will require separate contracts, etc. > All correspondence is in a green multi-pocket folder. > BJS made attachments in both Bibles as these are being handled as two separate trips! > MWL, please review all attachments and update as needed. > Per our discussion, the block of time on Friday afternoon for Underground, lunch, World of Coke and the CCN tour can be scheduled as needed between band & choir. > Band will have as many as 7 groups competing - 2 Concert bands, 2 Jazz Bands, Parade Band, Indoor Guard & Indoor Drumline. > Budget = $450 pp for the CCIS portion of package. > They are making their own transportation arrangements. > Hope to complete PTP this afternoon, 9/28, if possible. We will us e ASO Concert in PTP as there is not a whole lot else happening as of yet that weekend. __X__ MWL __X__ 10/1/01: > BJS completed PTP and faxed to Clinet as well as DSC. > BJS made copies and address label. > MWL, please process per SOP and mail this afternoon. Thanks! __X__ MWL __X__ 10/8/01: > Per DSC conv with Client, Jeff wants to add two (2) security guards for this group. > Will be billed / added into the package rates. > BJS to revise pricing once we get the go to Contract. __X__ DSC __X__ 10/18/01: > BJS spoke with Wally, the Booster Pres. > Wanted an itemized list of the inclusion prices. I explained that we did not provide this - package was sold as such! > We discussed what they might want to consider in order to drop the rate a bit - I suggested replacing Pitty Pat's Porch and a less expensive menu at HRC. > I also explained our whole process and why the package we started with was $425. (actually $25 less than Jeff had requested). He seems to understand! No, really! > He said their meeting was 11/5 and if they wanted to make any changes, he/Jeff would let us know. . . 11/20/01: > Per DSC conv with Client at The Homestead, they are ready for K. > There will be a single K & Invoices for the Band & Choir with Jeff listed as the contact person. > MWL, as this is going to K, please review and confirm all as needed. Thanks! > K to mail NLT 11/21/01. __X__ MWL __X__ 11/26/01: > BJS adjusted pp rates up $6 to cover cost of the two security guards. Included these new rates with the Contract Packets PTP copy. > BJS completed Contract Packet, including Deposit INV #3034, $18,400 - due with K on 12/12/01. Also included First Payment INV #3035, $32,752 - due 1/18/02. > HMS / MWL, please process per SOP and mail USPS 2-day on Tuesday. This is a DSC client. Thanks! __X__ HMS __X__ __X__ MWL __X__ 12/7/01: > MWL rec'd Fiesta-val Application from Jeff via fax. 12/13/01: > Rec'd Signed Contract, Deposit Check #1437, $18,400 - INV #3034 - PIF, and Charter Co Info Form. > MWL, as this is now UNDER CONTRACT, please proceed as needed. Thanks! __X__ MWL __X__ 1/16/02 > MWL had called Jeff to ask some "ensemble size" questions for Fiesta-val. > Got needed answers, and Jeff mentioned that , in general, numbers were lower than anticipated. > APPROX (not official) as follows: 115 Band/26 Choir + 20-25 adults. 2/4/02: > Melody called - went on forever about anthem at Braves Game - I told her chances would be slim to none and that they had no where in their schedule for it. > This conversation totaled more than 12 minutes - similar to a Kim Baugh conversation with a lot of dead-time. > Wants to see if Fiest-val can add Men's Choir, Women's & Chamber Choir in addition to the Concert Choir (Mixed) they are already registered for. Atleast she thinks all she has registered for is the Concert / Mixed Choir . . . > Melody also said that as she and Jeff share students, Band s and Choirs could not be performing at the same time! I don't know if this is different that what Jeff told you . . . I thought you and he already spoke about this. I told her if they stuck to this requirement - be prepared to be at the Performing Arts Center all day! > MWL please call Melody this afternoon on her cell = 540-533-6082, once you have had an opportunity to check with Fiesta-val on this question. __X__ MWL _X___ 2/4/02 > MWL called Fiesta-butt and spoke with Betsy. > Per Betsy, if they added the two groups, it would extend the schedule. > MWL called Melody re: the above. > MWL explained that adding the two additional groups would extend the schedule so far that they probably wouldn't be able to go to HRC and may even be late for the ASO concert. > Once she heard that, and the fact that she would still be eligible for the Grand Champion Trophy with the 2 groups she already had registered, she decided NOT to add the additional groupings. > She also said that she is only responsible for 26 people as far as finances go, however, there are actually 31 people in her largest group, the Mixed Choir. > MWL relayed this to the festival company--all is OK. 2/13/02: > Rec'd check #1466, $25,000 - Partial Payment toward INV #3035 (Revised 2/6/02). Balance due on INV = $5,452.00. 2/15/02: > Rec'd FPGF, HIF and Room List. > Total Pax = 154 (132 + 22) > Rms / Pax (not including Drivers, who appear on Room List) 30 Q / 120 04 T / 012 08 D / 016 06 S / 006 TOTALS = 48 ROOMS & 154 PAX (132 + 22) > BJS updated IOG abd Bible accordingly. > BJS created a single James Wood HS Band & Choir IOG - deleted others from Excel. > All correspondence is now officially in the Band portion of the folder. > BJS changed his copy of the CCIF to show four coaches and 2 rooms required. MWL, you will need to update your copy as well. (Originally he had submitted 5 coaches and 3 rooms) > MWL, as these numbers are now guaranteed, please proceed as needed. Thanks! ____ MWL ____ 2/21/02: > BJS faxed and mailed INV #3101, $17,976 - due on 3/4/02. > Also prepared and sent Statement showing total due on account as $23,428.00. 3/5/02 > Jeff called and spoke to MWL. > He needs to ADD three (3) adults to his count and Rooming List. > 1 Female/2 Males--MWL went through the adding to the Room List. We added the Female to a single room, making it a double, and then added both Males to a single room, making it a triple. > All the above is fine, but we need the PCCF to make it official. > Jeff will fax "right now". > Recv'd PCCF via fax--132 students/25 adults. MWL already had the names from the conversation w/ Jeff. _____BJS FYI 3/6/02: > Jeff called and spoke with BJS, needs to make some additional changes which will result in the addition of another room at the hotel. > BJS marked Room List accordingly, including the updating from Jeff's call to MWL yesterday. > BJS asked Jeff to fax PCCF, but in the mean time, BJS marked up the one he faxed for the change he spoke with MWL about on the 5th. > Jeff kept including his Bus Drivers on these forms - BJS called and LVM nicely asking that he stop doing this - once we have the CCIF, he is confusing our counts by continuing to account for them on the FPGF, CCIF & Room List . . . > REVISED TOTAL PAX = 157 (133 + 24) 28 Q / 112 08 T / 024 08 D / 016 05 S / 005 TOTALS = 49 ROOMS & 157 PAX (133 + 24) [Again, Bus Drivers (4) and Rooms (2) are NOT included in these counts, although they do appear on the counts located at the bottom of the Room List - my God, I'm so confused - between this one, Davenport and Nashua, ARGH! Oh Yeah, North Yarmouth too - don't want to forget Nora!!!) > BJS updated IOG and Bible accordingly. > MWL, as these REVISED numbers are now confirmed, please proceed as needed, but be advised, Jeff did make some mention of the fact that these were the only changes the Choir Director had given him so far - he is not sure if she may have another addition or two by the end of the week. He is a frustrated as we are. (Oh, lets work on these frustrations!) Sorry for all of the editorial comments - I guess I'm a bit delerious and it is not even happy hour (YET!). Oooo, lets get happy! > OK, OK, I'm Done, I'm Done . . . ____ MWL ____ 3/6/02: > BJS asked Jeff to hold off on paying Final Invoice - BJS would generate a new one once we hear from him next Monday that there are no additional changes. 3/28/02: > BJS faxed and mailed REVISED Final payment INV #3101, $19,273.00 - due 3/4/02. Total due on account = $24,725.00. 4/8/02: > Rec'd check #1478, $22,000. INV #3035 - PIF. > Balance of check applied to INV #3101. Balance due on account = $2,725.00. 4/11/02: > BJS faxed FI to Jeff as well as Statement. > FI Packet to FX PON on Friday once 6 Flags Meal Vouchers arrive. 4/12/02: > BJS FX PON complete packet.
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