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OR
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PAX
Youth
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Time:
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Final Room List
Due
Received
Hotel Info Form
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Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/13/00: > Choral Director called. > San Diego 2001 > Really wanted Andre, then I explained that Rod was his teacher and she was OK with that! > She is submitting paper work today for Board approval. > Band would probably also attend - Kirk Clague, BD., He is most available after 1PM ET. > Band = 65 Students > Chorus = 35 Students ____ MWL - FYI 1/3/01: > BJS called. > LVM in Kirk's box which is shared by Melinda. 1/5/01 > MWL LVM for Melinda & Kirk on Kirk's v-mail @ 10AM ET. > Mendy called back. > She is worried b/c she wants to come, however, her Admin. Meeting doesn't happen until January 17. > MWL explained b/c of contractual obligations, we would need to know NLT January 19. > Just choir not band is coming--28 + 8. > We are to call her at her other school--559-592-2144 xt.2501--on Thursday18/Friday19 for decision. > She has been talking this trip up for months and thinks it should not be a problem, however, needs approval first. 1/18/01: > BJS called Melinda - LVM (it was Kirk's box - per usual). 1/18/01: > Mendy called back--she's coming for sure! > She will faxing the application and a copy of the $$ request form either today or tomorrow. > She mentioned the school board having ?'s about the Harbor cruise (apparently there are water issues). Did we have anything to substitute? MWL told her no, but if there was some additional info from the cruise she needed, MWL would be happy to get it for her. (It's not going to be an issue for us--they will have to follow certain parameters, that's all.) > Yay! 1/18/01: > Rec'd Application Form and copy of $300 Requisition via Fax. > BJS assigned Clinic #6, started Bible and IOG. > FM, please make up CFS. > BJS completed Contract Packet, including INV #2828, $300 (due: 1/15/01) and INV #2829, $2,700 - due with Contract on 1/31/01. > BJS preped CN and mailed USPS 2-day. __X__ FM __X__ 1/23/01: > Rec'd hard copy of Application via mail as well as check #22554, $300 - Registration Fee. INV #2828 - PIF. 1/30/01: > Rec'd signed Contract, FPGF, Room List & HIF via fax. > Total Pax = 33 (28 + 5) > Rms / Pax 6 Q / 24 3 T / 09 0 D / 00 0 S / 00 TOTALS = 9 ROOMS & 33 PAX (28 + 5) > As these numbers are now guaranteed, please confirm, order, etc. as needed. Thanks! ____ MWL ____ 2/1/01: > BJS mailed Final Payment INV #2877, $9,992.00 - due: 2/15/01. Total due on account = $12,692. 2/19/01: > Rec'd total Group Cancellation Letter via fax citing their inability to raise the req'd funds by our deadlines. > ONLY BJS IS TO SPEAK WITH THIS CLIENT FROM THIS POINT FORWARD!!! ____ MWL ____ ____ FM ____ 2/20/01: > BJS discussed cancellation with John Farinelli . . . > BJS to call client and see how far away financially they truly are and see if we could work with them to get them their. If not, explain that per our signed contract, they total amount is due ($12,692); however, I realize that if they had the entire amount, they would pay it and be with us in San Diego! We do however have expenses we have incurred and BJS will need to examine these and will have to invoice accordingly. (BJS to make NO mention of any $ figure, although, I am think along the lines of $50 per person.) 2/20/01: > BJS called Cleint and LVM > I am in receipt of your letter and we need to discuss some items ASAP. Please call at your very earliest convenience! 2/20/01: > Mindy called - they only have $2,000 at this point. > BJS explained that we did have some costs that we would need to recover and would apply the $300 Registration Fee to those monies and would then invoice as needed in order to recover administrative costs, etc. > She loves what we do and hopes to be able to attend FOE next spring in Anaheim. 2/26/01: > Rec'd letter via US mail re: cancellation as well as another copy of the fax. 3/9/01: > BJS faxed and mailed Letter of Explanation of Charges (reduced to $2,861 - $300 = $2,561). Included INV #2894 ($2,561 - due: 3/30/01). > Did not send copy to principal - wanted to wait and see if there was any action on the director's part first - not wanting to get her in trouble or piss off a prospect for next year. BJS will follow-up in early April INW. 4/4/01: > BJS spoke with Melinda. At the MS (559-592-2144 x: 2501 > She is going to be sending $1,800 now then the balance as she is able, probably not until the fall. > She has already asked Principal for permission to attend FOE in 2002. > BJS mailed FOE Preview. 4/30/01: > Rec'd check #22791, $1,800. 5/1/01: > BJS created Credit Memo for INV #2829 & 2877. > Balance due on INV #2894 = $761. > BJS faxed copy of Statement to Melinda.
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