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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
1/8/01 > Louis called and spoke with MWL about Musicate-San Antonio. > He is in a fix--he realizes that he is late getting things going to put together his Spring travel plans. The approval process with the administration has not fully begun and he can't really send a non-refundable deposit if they tell him "no" in the end. > MWL told him that we understood his problem, but also mentioned what we were up against as far as releasing Clinicians and other contractual things. He totally understands our position. > He sound struly interested and scheduled a phone call for tomorrow morning. (9:30AM ET) > This is a Choir & Orchestra (Louis Moreno is the Orchestra Director). > Choir = approx. 30/Orchestra = 25-30 > 4-6 chaperones + 2 Directors > 70+/- total people > We will see if he calls back in the morning--it will indicate how serious he is about coming. > We shall see... > As MWL will be coming in late (bank), BJS will take call. 1/9/01: > Louis called and spoke with BJS. (Choir Director was also in room.) > Both Choir and Orchestra are planning on San Antonio. > They would come by Bus and make these arrangements on their own. > Louis is orginally from San Antonio. > Next School Board Mtg is 1/16/01. > Will probably want to add a Sunday night stay and then they may do a concert at his brother's school in San Antonio (and then I heard them mention a trip to Galveston for some beach time, then home on Tuesday) > They are going to talk it over and fax Registration Form and PO#. > I told him we would have tp have actual PO by end of week (1/15). > Explained that actual release date for clinicians was 1/22/01 and we would have to know before that. > I explained that we would love to have them and will work with them as much as possible to make this happen. 1/12/01: > Per Louis, Registration Form & PO to be faxed this afternoon or first thing Monday AM. > Principlal has approved - needs final approval downtown, but no problem expected. 1/12/01: > Rec'd Application Form and POs via Fax. > Choir (30 students) & Orchestra (25 students) > San Antonio - 5 Day / 4 Night (extra night is Sunday at Hotel). > Total Pax = 64 (55 + 9) > Contract Notebook to mail FedEx on Monday, 1/15/01. 1/16/01: > BJS completed Contract Packet and revised rates due to additional night at the hotel. CN Cover letter includes new rates. Also prepared INV #2811 - $600 (Reg. Fees), due 1/12/01; INV #2812 - $1,000 (Deposit), due with Contract on 1/22/01; and INV #2813 - $10,540.16 (50% of Balalnce), due 2/1/01. > FM / MWL, please process per SOP and FEDEX PON this afternoon for a Wednesday morning arrival. ____ FM ____ ____ MWL ____ 1/19/01: > Jennifer Humke called, (CD). > Trip has been denied. > MWL canceled extra nights accommodations at the hotel.
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