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OR
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Hotel Info Form
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/6/00 > Recv'd postcard. > MWL mailed brochure today. 11/20/00 > Vicki Hogan called. Had a few questions about the particulars of Musicate. > MWL went over basics--she is very interested, just has to go through her school, etc. > Faxed her Musicate reference sheet. 1/4/01 > Vicki called. > She is having problems getting approval from school b/c they (the office) has been sitting on it for so long. > She just wanted to make sure we still had room for the second weekend of NY. > MWL said yes, we did still have room. Also told her to keep us posted on her status--we would give her as much leeway as we could as far as the deadline goes. > She appreciate our help and should have an answer by tomorrow, if not by Monday, 1/8/00. > Yay! 1/10/01: > Rec'd Registration Form and PO #42675 $300 - via Fax. > Musicate 2001 - New York 2 > Choir (Mixed & Show Choir will combine for Clinic) > Total Pax = 40 (29 + 11) > BJS started Bible & IOG - assigned Clinic #6. 1/11/01: > FM, please make up CFS . . . > BJS completed Contract Packet and Reg Fee INV #2804 ($300 - currently due - we have PO) and Deposit / First Payment INV# 2805, $8,100 - all due on 1/26/01. > FM / MWL, please process per SOP and mail USPS 2-day on Friday, 1/12/01. Remember to include Seating / Set-up Form and Show Selection Sheet. BJS included Charter Company Info Form. 1/12 FM 1/12 __X__ MWL __X__ 1/19/01: > BJS realized that this groups IOG had the wrong dates on it. > BJS fixed and faxed corrected version to client. 1/24/01 > Vicki called and had a few questions about $$--everything is fine, she just won't have the entire $8,100 by Friday--she had scheduled her kids to have in ALL of their $$ on February 15 (they do singing Valentines as their major fund raiser). > MWL told her that was fine--was there any money she could go ahead and send before the 15th? She said she could get $1,000. 1/24/01: > Rec'd signed Contract and copy of PO for $1,000 deposit. 1/25/01 > MWL called Vicki--needed to get flight information to secure GT for her in NY. > She will be out until Monday due to All-State Choir. 1/29/01: > Rec'd check #5470, $300 - Registration Fee. INV #2804 - PIF. 1/30/01 > Vicki called and spoke with MWL re: flight info. > Arrival at La Guardia at 6:50PM on Thursday, April 19, 2001. > Leave out of La Guardia @ 11:30am on Sunday, April 22, 2001. 1/31/01: > BJS completed IOG including flight information and ground transportation for Scott at Campus. > FM faxed to Scott for Quote. 2/2/01: > MWL LM with secretary re: ground transportation costs. 2/8/01: > BJS called Vicki Hogan re: Ground Transportation ($2,415/47 - Campus Coach) > BJS LM with Secretary. > Vicki Hogan called back and gave the OK for the GT. 2/14/01 > Vicki called and had some questions about her rooming list--she had 1 extra boy and wanted to know if she could list him in a quad room. MWL told her that was fine. > She also asked how the comps worked--MWL explained and she understood. > Everything is fine and "on the way". 2/16/01: > Rec'd FPGF & HIF. > Room List was not included. 2/20/01: > MWL LM with student to call - we need her room list. > BJS will process in its entirety once we have the Room List. 2/21&22/01: > Rec'd fax of Room List from Client. > Numbers did not jive with FPGF, so BJS called Vicki and she said the room list was the correct item. > Total Pax = 35 (25 + 10) > Rms / Pax 6 Q / 24 3 T / 09 1 D / 02 0 S / 00 TOTALS = 10 ROOMS & 35 PAX (25 + 10) > BJS revised IOG & BIBLE accordingly. > MWL, as these numbers are now guaranteed, please review, confirm, order, guarantee, etc. as needed. Thanks! ____ MWL ____ 2/21/01: > Rec'd check #1007, $7087.50. Toward INV #2805 - Balance due = $1012.50. 2/24/01: > BJS f & m ST & INV #2885, $8,565 - due: 3/5/01. Total due on account = $9,577.50. 3/1/01: > Vicki called with questions re: final balance. > BJS explained - then she mentioned that she thought a $1000 check was sent on 2/6/01. > BJS had no record of the check, she will check with bookkeeper and then get back to us. 3/1/01: > BJS thought about the $1,000 and remembered the wierd $1,000 check from what I thought was Altus. In reality, it should have been credited to Eisenhower. > BJS called Vicki back and explained my mistake. > 2/8/01: Rec'd check #6008, $1,000 payment towards INV #2805. Balance on that particular INV = $12.50. > BJS revised Final Invoice and statement and faxed & mailed to Vicki's attention. (Also redid Patty Ray's final Invoice and deduct the $1,000 payment which was really not hers!) > Total due on account = $8,577.50. 3/23/01 > Vicki Hogan called to see if we had recv'd her check. > After checking hard copies of checks not processed, seemingly no check has arrived. > Vicki also wants to see if on Friday, 4/20, they can alter their schedule to make it to the Good Morning America taping--they have been informed they can be a part of the inside audience. > ADDRESS: 44th & Broadway by 6:15AM on Friday April 20, 2001. > Please advise. 4/2/01: > BJS mailed USPS 35 cameras & tote bag. 4/6/01: > Rec'd check #8104, $8,565 - INV #2885, PIF. > Balance due on acct = $12.50. 4/9/01: > BJS spoke with Vicki - Flight number may well be 2216 out of DFW - she knows that is their departure and arrival time, so we will go with it! > They have not yet given up on the GMA thing - she will have definite answer NLT Tuesday. > She is going to call KVL (at hotel) directly to see about playback system, microphone, etc. > Her group will be last in the program, as they will not be using the Choral Risers. She and the Salem Women's Choir will flip-flop. BJS will alert Don. 4/9/01: > BJS spoke with Vicki again, she is planning to do the GMA thing, making her own arrangements for transportation to GMA. Campus Coach will pick up at 9AM at ABC for transfer to Empire State. > She WCB once she is 100% sure that this is a go. 4/10/01: > Per Vicki, they will be doing GMA and have made their own transportation arrangements. > BJS made FI accordingly - Campus Coach will pick them up at the corner of Broadway & 44th Street at 9AM, at the conclusion of GMA taping. > BJS faxed FI to Vicki as well as a copy to Scott at Campus Coach. 4/23/01: > Rec'd check #1014, $12 - INV #2805 has a .50 cent Balance - BJS waived. > Account is PIF.
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