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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuxedo, MD
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Washington, MD
Washington, NJ
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Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
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X, PA
York, PA
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
12/21/00: > BJS created IOG & Bible, but did not make attachments in system. > FM, please fax CQR on Friday, 12/22 for 1-55 to Newton, Schrock, Scenic America (? - they must be in Northern VA somewhere), NCW, Franklin (Fairfax) and New World. From here on out, I would make it SOP to call before faxing to check availability. No reason to waste your time waiting when they may not have coaches! > MWL, please review IOG, then make attachments and revise / update as needed. > PTP to be to Client by 1/5/01. 12/22 FM 1/8 12/28 MWL 12/28 1/8/01: > BJS completed PTP and faxed to Client and DSC. > DSC to follow-up with Wanda mid-week. > MWL, please process per SOP and mail USPS 2-day, today, being certainto include Music Festivals application and CCIS reference list. Thanks! __X__ MWL __X__ 1/10/01: > Per DSC conv with Client. > Prom has been changed to the weekend of the trip! > New dates are probably May 4 - 7. Will be confirmed the first of next week. Client to call DSC with approved dates on Tuesday or Wednesday (1/16-17). > FM & MWL, please go into a holding pattern on this until we get confirmation of new dates. 1/10 FM 1/10 1/11 MWL 1/11 1/19/01: > Per DSC conv with Client . . . > New, approved dates = Apirl 6 - 8, 2001. > BJS revised Bible. > Competition will need to be changed to NAMF. MWL, please call and see what their schedule looks like re: performance times & Medieval Times, Awards, etc. Is a Saturday morning performance a possibility??? > BJS will revise IOG completely once we have the answers from NAMF. > Once IOG ic complete, we will need to try and secure new transportation quotes. 1/19 MWL 1/22 1/29/01: > BJS completed IOG and Bible based on new dates and assigned attachments. > BJS has begun working to secure hotel. > FM, please call around to see who mught have a 55 passenger coach availabel for these dates - Try Newton, New World, National, Schrock, Franklin (Fairfax), Scenic America, Tourtime, etc. > MWL, please review attachemnts, update and make reservations as needed. Thanks! > DSC to meet with Client on Thursday, 2/1/01 to present PTP. 1/29 FM __X__ 1/30 MWL 1/30 1/29/01: > DSC spoke with Client - she provided add'l charter company names for us to check availability. Wanda does not have any coaches on hold - she is expecting us to get one! > DSC has PTP mtg set for 3:15pm on Thursday, 2/1/01. > BJS has secured hotel. __X__ FM __X__ __X__ MWL __X__ 1/31/01: > BJS competed PTP Rev.1 as well as additional IOG with Package Rates and Charter Costs based on a 2-night hotel stay (they would depart NYC after show Saturday night and drive through the night). > BJS faxed copy of PTP to DSC. > DSC has mtg with Client tomorrow afternoon at 3:15 pm in Manassas. > MWL, please process per SOP, including additional PTP. Be certain to include NAMF application, etc. DSC will p-up PTP this afternoon when she returns from VA Beach. Thanks! __X__ MWL __X__ 2/5/01: > Per DSC conv with Client . . > Contract Requested - based on Plan B (Saturday night return following B-way show). > MWL, delete Planet Hollywood Lunch and replace it with $10 Meal Credit > Seaport Liberty Cruise and shopping at South Street Seaport area shifted from Sunday to Friday. > MWL, this also eliminated the Sony Wonder Tech Lab (Friday), Lunch on Sunday at Suzie's and the Rose Space Center, also on Sunday. Hotel contract will also need to be for just 2 nights, not 3. > BJS revised IOG & updated / deleted attchments, etc. as needed. > They are doing their own transportation, please release any arrangements we may have had for the coach. > As this is going to contract, please review, confirm, etc. as needed. Contract to be FedEx'd NLT 2/8/01. 2/6 FM __X__ 2/7 MWL 2/8 2/8/01: > BJS prepared Contract Packet, including Depsoit / First Payment iNV #2858, $4,300 - due with Contract, FPGF, Room List, HIF, & NAMF Application all on 2/16/01. > MWL / FM, please process per SOP and mail FedEx SON this afternoon. Thanks! ____ FM/MWL ____ 2/20/01: > DSC rec'd email from Wanda . . . > Show choices in order of preference = Annie Get Your Gun, Les Miserables & Phantom. > School Board expected to approve trip this week. She will forward contract & deposit once word comes down from the mountain! ____ MWL ____ 2/28/01: > Per DSC conv with Client - all seems to be looking up compared to yesterday. > Client is willing to sign OK to PAY for Show Tickets so BJS completed and faxed to Wanda. Due back 9AM tomorrow AM. 3/6/01: > Rec'd Signed CONTRACT, FPGF, HIF & Room List via fax from Wanda! > As this is now UNDER CONTRACT, please proceed as needed. > Total Pax = 50 (44 + 6) > Rms / Pax 7 Sx / 42 1 Qt / 05 0 Q / 00 1 T / 03 0 D / 00 0 S / 00 TOTALS = 9 ROOMS & 50 PAX (44 + 6) > Numbers on Bible & IOG are correct. > MWL, as these numbers are now guaranteed, please order, confirm, etc. as needed. Thanks! ____ MWL ____ 3/9/01: > BJS revised IOG due to NAMF scheduling conflicts. > BJS revised attachment times in system. > MWL, please revise attachments and secure reservations, etc. with vendors as needed. Thanks! ____ MWL ____ 3/12/01: > BJS faxed and mailed ST & INV #2898, $13,700 due: 3/5/01. > Total due on account = $18,000. 3/19/01: > BJS mailed cameras and Tote bag to Client via USPS Standard Mail. 3/21/01: > Rec'd check #10479, $4,300. INV #2858 -- PIF. 4/5/01: > Rec'd check #10530, $13,700. INV #2898 - PIF. > Acct is PIF.
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