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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/9/00: > Kay Williams called and spoke with BJS. > Not really sure of Destination . . . But wants to use CCIS. > Possibilities include Orlando with MMDays & Workshops - she would do her own air. We discussed Florida at great length. > Also talked about Virginia Beach & Nashville. She likes Virginia Beach, but when I pointed out that Busch Gardens would be the "attraction", it lost some of its luster. They have been there - done that too many times. We also discussed possibility of Clinic with Rodney in Wmsbrg, should she be able to come the first week of May. > Nashville is probably a distant 3rd. > She is going to speak with her students, pick a destination and date, and then get bck with us. __X__ MWL FYI 12/5/00: > BJS called Kay . . . LVM. 12/8/00 > Kay called and spoke with MWL! :) > The short of it is this--She wants to go to Va Beach. > We will be putting together a proposal by the first of the year for a trip to Va Beach with festival participation with Music in the Parks in Wmsbrg. She likes the idea. > Music in the Parks > All-Inclusive meal plan> Last weekend in April (26-29)> Budget: $300 > She will be deciding on depature time/day and return and calling MWL on Monday with decision. > She loves us and what we do--it is a great example for a Musicate client to see wht all else we can do. > Will wait to hear from Kay on Monday, 12/11/00. 12/11/00 > Kay called! > Friday to Monday--April 27-30, 2001. > Sunday (AM?) will be the VA Hospital--Friday night--Dinner. > Plan 1 for the Festival Company--No Meal---$47 student/$28 adult. > Breakfast at hotel all 3 mornings. > 2 $10 Meal Credits on Competition Day. > Lunch & Dinner on Sunday. > Spirit of Norfolk for Dinner on Sunday maybe? > Per BJS & MWL discussion--have them leave @ 6:00am on Friday (11hours) fro 5pm arrival and Dinner approx. 6pm in Virginia Beach. > Departure from Va Beach--B-fast @ 7:30am on the road by 9am--A Fitch HS by 8pm. > Kay requested a Proposal--doesn't need it until after the first of the year. No problem. __X__ BJS __X__ 1/10/01: > BJS completed Bible, IOG and PTP. > Attachments have been made in system. > BJS faxed PTP to Kay's attention (most pertinent information). > MWL, please process per SOP and mail to Kay USPS 2-day on 1/11/01 including partially completed MITP application and CCIS reference list. > BJS knows this is over budget, but will call Kay this afternoon to discuss options, etc. At least it is a starting point. ____ MWL ____ 1/10/01: > BJS spoke with Kay to alert her that the fax was there and we are aware that it is over budget. > Briefly discussed Dinner Cruise and Captain Geo as big expense items. Also discuused hotel and she was very pleased with that. > She will look it over and give me a call later this week. 1/16/01: > BJS called Kay to follow-up . . . She was not in today. (Students seemed to be screwing around in her office - quite rude.) > BJS called main number to leave message. . . No answer 1/17/01: > BJS LVM for Kay . . . > Hoping for answer on cruise as Blue Moon needs answer by Noon today. > Also wanted to see what revisions we may need to make to get this to Contract. 1/17/01: > Per Kay . . . > Delete all meal credits en route and Dinner Friday - all will be on their own. > Keep Cruise with the newly reduced rate. > She is ready for Contract. > BJS to revise PTP and mail CN by week's end. > FYI - BJS, She will have 50% of her cash in hand by month's end & final balance by end of February. > BJS revised IOG and attachments. > MWL, as this is going to contract, please review & confirm inclusions as needed. BJS would like to mail CN no later than Friday, 1/19/01. Thanks! 1/17 MWL 1/17 1/17/01: > BJS completed PTP Rev.1, and Contract Notebook, including Deposit / First Payment Inv #2814, $4,800 - due with Contract on 1/31/01. > FM / MWL, please process per SOP and mail USPS 2-day on Thursday, 1/18/01. Thanks! __X__ MWL __X__ __X__ FM __X__ 2/8/01: > BJS LVM - courtesy call re: Contract & Deposit! 2/12/01: > Rec'd Contract, Charter Co. Info Form (no action by CCIS req'd) and check #96558, $4,800 - INV #2814 - PIF. She also sent a signed, but otherwise blank FPGF - BJS returned it to her via mail. > As this is now UNDER CONTRACT, please review, confirm, etc. as needed. Thanks! ____ MWL ____ 2/14/01: > BJS spoke with Kay re: Music In The Parks Application - she thought she sent it, but will check her stuff and get it off to us! ____ MWL FYI 2/26/01: > Rec'd FPGF, Room List & HIF from Kay. > Total Pax = 51 (47 + 4) > Rms / Pax 11 Q / 44 01 T / 03 02 D / 04 00 S / 00 TOTALS = 14 ROOMS & 51 PAX (47 + 4) > As these numbers are now guaranteed, please review, order, confirm and guarantee as needed. > BJS updated IOG & Bible accordingly. ____ MWL ____ 2/28/01: > BJS called Kay due to her question on the HIF regarding Hotel Security. She may want to add it - I explained that it was $25/guard/hour with a 6 hour minimum per shift. She will make her decision once she sees how her finances are holding out. I said that was fine, so long as we had a few weeks advance notice. > She also mentioned that she may be adding an additional student, but was not yet ready to make a final decision. I told her the sooner the better - she hopes to decide by end of week. ____ MWL - FYI 3/8/01 > Kay Williams called--she was checking on her final invoice as she had not recv'd it yet. > MWL told her that she would owe it when she recv'd an invoice--not before then. > She was fine with that--she also wants to add one more student (girl) to her group. > MWL told her to fill out the PCCF and send ASAP with the name I am also to find out if this hotel can do a roll-away--she has one extra boy, who, for now, is in a chaperone room. > She understands that the other option is to add a room and divide the boys diffrently. > MWL to check and see about the roll-away before she makes a decision. > She has not decided about security yet--they are a little tight on "extra $" b/c they have recv'd a grant from the AMVET's in the past and they did not receive it this year. We shall see. _____MWL_____ _____BJS-FYI 3/9/01: > Rec'd PCCF (3/8) and Kay made Rollaway decision (3/9). > REVISED Total Pax = 52 (48 + 4) > REVISED Rms / Pax 01 Qt /05 10 Q / 40 01 T / 03 02 D / 04 00 S / 00 REVISED TOTALS = 14 ROOMS & 52 PAX (48 + 4) > BJS updated Room List, BIBLE & IOG. > MWL, please orderand confirm as needed. Thanks! ____ MWL ____ 3/12/01: > BJS faxed & mailed INV #2900, $11,967.00 - due: 3/13/01. 3/26/01: > Rec'd check #9719, $11,957 - INV #2900 PIF. > Account is PIF. 4/9/01: > They are doing their own transportation; however, Ed Haak, the driver for this trip, called and spoke with BJS . . . > He needs us to make a room reservation for this trip. 1 room, non-smoking. CCIS will make the reservation and he will pay hotel directly, upon arrival. > MWL, please proceed accordingly. ____ MWL ____ 4/16/01: > BJS mailed 52 cams & 1 tote bag via USPS standard mail. 4/17/01: > BJS faxed advance copy of FI to Kay's attention. > Federal Express pack to be mailed tomorrow. 4/18/01: > As they are on Spring Break, BJS mailed packet to Board Office (adjacent to HS). > BJS LVM at Kay's home number & at school to inform her that it has been sent and is to arrive on Thursday, 4/19. 4/24/01: > Kay called . . . > Her principal cannot go, so the Bus Driver is going to act as a chaperone. MWL, please call hotel and cancel the reservation we have made for the driver. He will be staying in the room where the Principal was to be. > Also, she is wondering about rate for hotel security. Please call Kay with that information on Wednesday am. Thanks! ____ MWL ____
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