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Cheektowaga High School Choir & Band
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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/25/00 > John called and had some questionsabout Musicate. > He had our brochure and cannot locate it, so he called for us to send him another one. > He has used Heritage for a number of years, but he was not pleased with what they did for him last year. > MWL gave overview of Musicate and mailed brochure out today. > MWL to call at end of next week (11/3/00). 11/17/00 > FM mailed John Musicate brochure, references, MWL business card and mouse pad and a short note emphasizing 'all inclusive 3day 2 night to Toronto would be very affordable. 11/20/00 > 140 +/- kids--145 total with chaperones. > Choir 1--21 Chamber Choir; Choir 2--54 Concert Choir; 76 Senior Band. > Wants performance opportunity for ALL groups--maybe the Eaton Centre or something of the like. > 1-1 1/2 hours of performance--will provide own programs for show. > Wants a sample package price/with performance. > Bluebird Coach Lines--wants quote. > Wants to know if equipment will be provided at performance as well--MWL told him that eqipment would indeed be provided at the clinic--we will have to find out about extra performance site. > Band Director--Shawn Rydzik. > We will need to attempt to secure a quote from this Bluebird Bus Lines. > MWL told John that we probably would not be able to have answers until after the Thanksgiving holiday. > He said fine. __X___ BJS __X___ 11/27/00: > Cheektowaga is approximately 2-hrs (115 miles from Toronto). > BJS will not complete an IOG until we have this man's decision - a.k.a. Applcation & Registration Fee. > FM, please call Blue Bird Bus Lines and get a "basic" quote for 2-47s and 1-55 for a trip from Cheektowaga, NY to Toronto, Ontario. They would leave Thursday evening, April 26, 2001 at 6pm and go directly to the hotel. > Friday will be local transfers around Toronto from approx. 8:30 am until 10 pm. > Saturday, local transfers from approx. 7:30 am - 10:30 pm. They will then depart Toronto at 10:30 pm and head for home, arriving back in Cheetowaga at approx. 12:30 am. > FM, once rec'd, please add the 10% mark-up and share these figures with MWL. > MWL, once FM has these numbers to you, go ahead and call the prospect and share these figures with him. Then see what he has to say . . . __X__ FM __X__ __X__ MWL __X__ 11/27/00 > Bluebird Bus Lines merged with Coach USA--it is now all Coach USA. 11/28/00 > MWL LVM for John re: all the above information. > John called back. > MWL shared information we had and told him that he needed to understand that even though these coaches are available, we DO NOT have them reserved. We did the "ballpark math" to figure out additional cost to add to the package price. > Actually MWL basically told him that we really couldn't secure anything for him (xtra performance or buses) until we had their applications and Registration Fees. > He is aware of all of this and should be making a decision soon--they need to decide if they can actually afford it or not. > We are waiting for an answer (aka applications and fees). 11/29 BJS 11/29 12/5/00: > Shawn BD called and LVM for MWL. > MWL LVM for them to call back. > They are hemming and hawing about being so close. > They will have to have Hotel Security - not a problem, as it is required by the hotel . . . > MWL sat in on the continued conversation between BJS & John/Shawn. > BJS & MWL revised pricing for a 2d/1n trip as follows: Q-$285 T-$299 D-$339 S-$379 > MWL faxed Revised Inclusion Sheet for Toronto--this took off 1 night and Breakfast at the Hotel. > We are to check with bus company to see change in bus price as soon as possible. > All Musicate Inclusions would be included. They will forgo the additional performance opportunity they had originally asked for, due to brevity of trip. > BJS to revise IOG so we can see what the charter savings may be. 12/6/00: > BJS completed IOG & Bible based on modified 2d/1n Musicate Package. > FM, please secure charter quotes based on this revised IOG. Also make ceratin coaches are still available and see what we need to do to get them held. 12/7 FM Sold Out! 12/20/00: > Shawn called to see where their revised charter quotes were! > BJS explained that Tom at Coach USA no longer had coaches available. He understood and gave me the names and numbers of the following local companies to try to get coaches from: D & F Travel, Inc - 800-832-3516 - Dunkirk, NY; Grand Tours - 800-847-4887 - Lockport, NY; Apex - 716-632-4666 - Cheektowaga, NY. > FM, please call these companies and see if they have coaches before you go through the quote request process. If they don't see who they might recommend. > Client is in school through Friday, 12/22. Lets try to get charter quotes to him before they depart for holiday. Thanks! 12/20 FM __X__ 12/20/00: > BJS spoke with Shawn (BD). > Shared rates from Apex 4-38 passenger luxury coaches (video but no restrooms) at $895/coach (CCIS marked-up rate). > Available at this time; but cannot guarantee. A $500 refundable deposit can be paid to hold coaches. Refundable through March 27, 2001. > Shawn to talk with John and get back to us later today. 12/20/00: > Shawn called. . . > He will get back to us tomorrow AM with definitive answer (tonight is their Xmas concert), but it looks very good! He thought the $895 was per day! 12/20/00: > Apex called, not Barbara, but the other very nice lady. > She rec'd IOG and rate will be higher than quoted earlier today, They thought that day 2 was nothing more than a travel day. I told her I knew Felicia explained that there would be transfers around Toronto on both days . . . She said she would be very fair when requoting. I told her that is exactly why we like to have the IOG in their hands before they give us any firm numbers. She really appreciated the IOG, etc. She will fax revised rate. > BJS sent quick fax to Shawn to keep him up to date. I did not call as I knew he was in final concert preparations. ____ FM FYI 12/21/00: > Per Shawn . . . > He had not seen my fax from yesterday afternoon re: the higher than originally expected charter quote. > He seemeed quite fine with the news. > His Principal has approved the trip and will submit it to the School Bopard for Final Approval at their mtg in early January. > I reminded him that we would require the Application Form and Registration Fee(s) in our hands by 1/15/01 - he understood completely and expected no problem. > FM, please secure the revised rate and contract for these coaches. BJS to fax Per Person Bus Cost Chart this afternoon if at all possible - if not, he expects to have it when they return form the holiday on 1/2/01. > We will make the $500 deposit so long as it is 100% refundable. ____ FM ____ 12/21/00: > Rec'd revised quote from Apex. > BJS entered as much as possible in system. > Prepared PPBCC & faxed to Shawn. ____ FM FYI 1/9/01: > BJS LVM for Shawn. . . > Have they made a decision? 1/10/01: > BJS spoke with Shawn . . . > They are still planning to come. > Principal has been slower to act that expected, but he foresees no problem. > He knows Application & $600 Registration Fees will need to be in our office NLT Friday, 1/19/01 (we discussed 1/22 clinician release date). > We discussed payment schedule - Deposit / First Payment would be $50pp and due +/- 2/1/01. FPGF dates and Balance dates remain per SOP. He was fine with this as well. X MWL FYI 1/19/01: > Shawn had the decency to call and let us know that they will be unable to attend Musicate this year. Admisnistration would not approve. > They want to use us next year for either Musicate of a CCIS trip. > FM, please cancel charter and get refund from Apex. Thanks! ____ FM ____
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