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Xavier College Preparatory School Choir
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
10/18/00: > Carol called and spoke with BJS. > Rec'd Brochure through bulk mailing. > Loves concept, clinicians & all-inclusive nature. > Thinking seriously about San Diego - 2001. > May add church performance on Sunday AM (at Old Town Catholic - they did this last year). > Discussed deletion of Thursday night with possible Friday arrival - I explained that we may be able to do this and if her decision to come would hinge on it, we would do everything we could to accommodate. > She is working on transportation. They would travel by bus (approx. 6 hrs.) > BJS faxed sample IOG and Musicate reference list. 10/25/00: > BJS spoke with Carol when she called. > She is coming to San Diego! > Their school is going to pay for transportation, so it will be affordable. > She is going to fax her application and then mail hard copy with Registration Fee and tape. ____ FM FYI 11/17/00 > FM while speaking to Carol, the mail came and I noticed she had sent in her deposit /application. I told her that we received it and thank you!! Carol appreciated Musicate letting her know deposit was received. 11/22/00: > Received Application and Registration Fee $300 check #27705 on 11/17/00, > Musicate 2001 - San Diego > 4-Day / 3-Night Package > Women's Choir > Pax = 39 (30 + 8) > Transportation = on own. > BJS prepared IOG & Bible. > Assigned Clinic #5. > BJS completed Contract Packet, including $1000 Deposit INV #2733, Due with K on 12/15/00. > Also completed & enclosed First Payment (50% of Balance) INV #2734, $7,086.30 - Due on 12/22/00. > Cover letter included note that we are aware that the Deposit & First Payemtn are a week apart and to call if she has any questions. > MWL, please process per SOP. Don't forget to include Seating / Set-Up Form and Charter Company Information Form. 11/22 MWL 11/27 12/19/00: > Received Singed Contract and Depsoit Check #28004, $1,000 - INV #2733 - PIF and check #28072, $7,086.30 - INV #2734 - PIF. > As this group is now UNDER CONTRACT, please review and confirm as needed. ____ MWL ____ 1/4/01: > Carol called re: 29th student. Wanted to use a rollaway, as it was just one, I said we could do this. > She will mark room list accordingly. 1/18/01 > Carole called and spoke to FM, she received the FPGF fax and wanted to let us know that she will send it in next week. 01/22-01/26. 1/23/01: > Rec'd FPGF, Room List, HIF and Charter Co Info Form. > Total pax = 37 (29 + 8) > Rms / Pax 7 Q / 28 1 T / 03 3 D / 06 0 S / 00 TOTALS = 11 ROOMS & 37 PAX. > BJS revised Bible numbers and IOG. > As these are now guaranteed, please order, confirm, guarantee, etc as needed. Thanks! 1/25 MWL 1/25 2/5/01: > BJS faxed and mailed Final Payment INV #2843, $6,617.70 - due 2/5/01. 2/15/01: > Rec'd check #28610, $6,617.70 - INV #2843 PIF. > Account is PIF. 3/7/01: > Rec'd call from Student and then Carol - needs to cancel one student participant. > BJS explained the policy - neither were very happy, but I told her we would obviously refund whatever we were able to recover. > Rec'd letter from Carol via fax - drop one student. > REVISED Total pax = 36 (28 + 8) > MWL, please let me know what we have and have not guaranteed / ordered. Confirmed, etc. I will take refund check with me to CA. We will make no changes to Room List for we have to keep her room $ portion; however, please do NOT pay for this deleted students B-fasts or Banquet Dinner at the hotel. We should have a 48 or 72 hour guarantee window on these items. > BJS updated IOG & Bible accordingly. > MWL, please complete Meal Count faxes accordingly as well. > MWL / FM, BJS completed FI for proofing - please procede per SOP. > It will be faxed to Carol's attention on Thursday and the complete packet will also be FedExed Thursday for a Friday arrival. ____ MWL ____ ____ FM ____ 3/8/01: > BJS faxed advance copy of FI to Carol. > Complete Packet was FEDEXED SON. > BJS mentioned in fax cover sheet refund for cancelled student to be full, less her portion of hotel sleeping room and 30% cancel fee. 3/12/01: > BJS called as we have not yet received receipt form - but they were out of school today! > If we don't have it by Tuesday afternoon, BJS will call Wed. AM. 3/14/01: > BJS LVM - we need receipt form & meal count fax. 3/16/01: > MWL rec'd Meal Counts and had discussion re: Catholics and meat on Fridays in Lent. 3/19/01: > MWL spoke with Carol re: resolution of Meat in Lent meals at Fleet Center.
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