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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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X, PA
York, PA
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OR
Number of
PAX
Youth
Adults
Escorts
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Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
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First Payment
Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/24/00 > Patti Ray called to ask about New York for Musicate 2001! Yeah! > MWL gave her the basics and is to fax brochure in the morning, 8/25. > They were invited to play at Carnegie Hall, (like everyone else) but it way TOO expensive for them. > They are probably going to fly. > Bottom line, more than likely, a repeat customer! AWESOME! 9/26/00 > MWL called and LVM for Patti re: Musicate 2001. > Patti called back and said she was in the process of looking into airline pricing and would get back to us as soon as she could. 10/18/00 > FM called and LM for Patti re: Musicate 2001. 10/27/00 > Patti called and they want to go for NY1. Yay!!! > She got airline tickets! They are really going for it! Fly in at 4:40PM into Newark/ Flyout on Sunday 2.40PM. > Once we get Registration Fee & application, we need to go ahead and secure GT for Patti. > She is very excited and will be trying to get her Fee in in the next week or so. She will be faxing Application as soon as she can to let us know it is "on the way". > Sounds like a go! :):) 11/3/00: > Rec'd Application via Fax. > PO has been requested and check is on its way throough the process. > Airline Tickets have already been purchased. > CCIS will be securing Ground Transportation. > New York #1 4-Day / 3-Night Package. > 82 Total Pax (55 + 27) 11/10/00: > BJS completed IOG & Bible. > Assigned Clinic #3 and updated Clinic Master Schedule accordingly. > FM, please secure quote & contract for charter transportation from Campus. They will need 2-47s. We cannot forward the Musicate Contract Notebook until the charter is secured and we receive the $300 Registration Fee. Thanks! 11/13 FM __X__ 11/27/00: > Rec'd Check #1467, $300 Registration Fee. 11/30/00: > BJS completed Contract Packet, including Registration Fee INV #2749, $300 (PIF), Deposit INV#2750, $1,000 due with K on 12/10/00, and 50% of Balnce INV #2751, $18,507.80, due on 1/5/01. > Asssigned Clinic #2 (They were originally placed at #3) > BJS revised IOG and Clinic Master Schedule. > MLW, please process per SOP including Set-Up Form and Show Selection Sheet, etc. and mail today. Thanks! 12/1 MLW 12/1 12/11/00 > Recv'd Broadway Show Selections from Patti as follows: 1st choice--Annie Get Your Gun 2nd choice--Beauty & the Beast 3rd choice--Music Man 12/18/00: > Rec'd Signed Contract and Deposit Check #262. INV #2750, $1,000 - PIF. > As this group is now UNDER CONTRACT, please review and confirm as needed. Thanks! 12/20 FM __X__ 12/27 MLW 12/27 1/12/01: > After review of Clinic Master Schedule and banquet considerations, Altus was moved from the Clinic #2 position to the Clinic #5 position. What this means is that their Friday and Saturday were switched. FM, you will need to contact Scott at Campus and make him aware of this change. The IOG has been revised accordingly. 1/15 FM ____ 1/22/01 > Patti Ray called with a couple of questions--making sure she understands the invoice sort of things. > She also wants to add an activity for Thursday b/c she doesn't want the kids to be running around with nothing to do that night; their flight arrives in Newark approx. 4:40pm--Show, Baseball or Times Square visit. > Wants a meal, too that night--no more than $10 per person. > Regarding the Times Square thing---MWL just suggested this being maybe the easiest thing to do (and maybe cheaper, even though it may increase her bus cost, which she understands the activity may do regardless). Even if it's just driving around to just SEE Times Square, etc. (not a guided tour, just a drive around) OR have us suggest a drop-off & pick-up point and they use a $10 meal credit for a hot dog stand or something. > She seemed to like this suggestion (shoot me if it wasn't the right thing to tell her) b/c she wants to do something she can't do in Oooooklahoma withour too much extra expense. __X__ BJS __X__ 1/24/01 > Per MWL conversation with BJS, we decided to send them to Med X after arriving in NJ. > MWL called and LM for Patti with a very polite student as she was in class. 2/2/01: > Rec'd FPGF, Room List & HIF. Total pax = 82 (53 + 29) > Rms / Pax 1 Qnt / 05 15 Q / 60 03 T / 09 04 D / 08 00 S / 00 TOTALS = 23 ROOMS & 82 PAX (53 + 29) > BJS revised IOG & Bible to reflect these guaranteed numbers. > As these numbers are now guaranteed, please order, confirm, guarantee, etc. as needed. Thanks! > MWL, lets check out the Yankees and Mets Schedules for a Baseball game for this group when they arrive on Thursday evening, especially since they are willing to go tho the hotel for check-in after the game. Dinner will also be easy with a $10 Meal Credit at the game. Please advise ASAP. Thanks! ____ MWL ____ 2/8/01: > BJS faxed and mailed Affidavit to Kim's attention. 2/8/01: > Rec'd check #6008, $1000. BJS applied as partial payment to INV #2751. Bal due on INV = $17,507.80. 2/13/01: > Rec'd check #1130, $18,507.80 INV #2751 PIF + $1,000 Credit on account. 2/15/01 > Patti returned MWL's call. > She loves the Jekyll & Hyde idea--it's a go! > As far as price goes, MWL couldn't remember whether we decided on mark-up on the $20 inclusive or not, so I told her between $20-$27. > She was absolutely fine with that--MWL to let her know which end of the price range, b/c if it's lower, the boosters will cover the cost. If at the higher end, the kids would be responsible. > MWL spoke with BJS--we had decided to mark-up = $25. > MWL called Patti--I told her about the $25 (she was fine) and also told her that her bus price would change b/c of the extra trip into the city. > She asked how much--per BJS, there's no real way of knowing until we get the price back from the bus company. > MWL told her this--in an effort to plan ahead, she will go ahead and charge the kids $27 for Jekyll & Hyde to try and partially cover what it will cost. __X___BJS FYI 2/15/01: > BJS revised IOG to include Thursday evening dinner at Jekyll & Hyde Club. > Client's Rate for this add-on will be $25 pp. > FM, please fax revised IOG to Scott at Campus - they will need the coaches to get into Manhattan for dinner after the pick-up at the airport on Thursday afternoon and then they will check-in to the hotel after dinner at approximately 9:30pm. > Please advise as to the revised rate - they will need the contract for the coaches regardless of rate! 2/15 FM __X__ 2/23/01: > BJS faxed & mailed INV #2882, $19,655.20 - due: 2/19/01. This was late going out due to add-ons and revised ground transportation rate. 3/1/01: > BJS and Vicki Hogan discovered BJS miscredit of $1,000 to the Altus account on 2/8/01. > BJS faxed & mailed letter of explanation and revised INV with Statement to Patti's attention. Total due on account = $20,655.20. 3/5/01: > Rec'd REVISED Room List via Fax. Exact same number of total pax and the exact same package breakdown, only change is one less student and one additional adult. > TOTAL PAX = 82 (52 + 30) > Rms / Pax (REVISED; however, they did not change!) 1 Qnt / 05 15 Q / 60 03 T / 09 04 D / 08 00 S / 00 TOTALS = 23 ROOMS & 82 PAX (52 + 30) > BJS revised IOG & Bible to reflect these guaranteed numbers. > As these numbers are now REVISED & guaranteed, please order, confirm, guarantee, etc. as needed. Thanks! ____ MWL ____ 3/15/01: > Rec'd check #3335, $10,000. Bal due = $10,655.20 3/17/01: > BJS faxed Statement re: Balance Due. 3/30/01: > Rec'd check #1602, $9861.24 toward INV #2882. Balance due = $793.96. 4/23/01: > Rec'd check #2901, $793.96 - INV #2882 PIF > Accountis PIF.
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