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Toronto, Ontario, CN
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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/9/00: > Judy Merritt called. They cannot do Musicate 2001 due to their travel dates. > Travel dates = March 8 (after school) arriving home March 12 afternoon / evening. > Clinic Situation + Performance Opp if available. > New York City > They are doing their own airfare. +/- $300. > Have Budget of Approximately $100 / day for activities in NYC, including local transfers. > Hampton Inn type is fine. > Scaled back Meals as needed. > Statue of Liberty, Empire State, Shopping, Sony Wonder Tech Lab, MET Museum of Art, City Tour, > Broadway Show - Les Miserable. > Total Pax = 135 (100 + 35). > Flight Information = 11PM Arrival at Islip, NY > Monday = Airport transfer only. > Judy is going to check on flights into Newark and get back with me. 11/9/00: > Judy called. Newark is not an option as Southwest does not service Newark. > I explained that after ground transportation she would only have approx. $210 remaining in her budget and that she could not do NYC on that. She agreed. So we are now looking for a PTP to . . . > Orlando, MMDays + Disney Sings (75 students) & You're Instrumental for Orchestra (25 students). > 3-day Park Hopper for use on Friday, Saturday & Sunday. > Arriving Orlando via Air on Thursday at 10pm. > Departing Orlando via air on Monday at 5:30 pm. > They will need ground transportation (3-47s). > Their airline tickets are running out of hold on 11/15; therefore, they need a PTP ASAP. BJS said he would do what he could by 11/10 and fax what he had by Friday afternoon. > BJS completed IOG & Bible as well as attachemnts. > FM, please call First Class Coach in Orlando and see if they can give us a quote over the phone or a quick turn-around with the faxed IOG! I need something by Lunch time!!! 3-47s - I have marked coach usage on IOG. > Hotel has been secured - Comfort Suites Maingate East. __X__ FM 11/10 ____ MWL ____ 11/10/00: > BJS completed PTP. > BJS called Judy Merritt and LVM for here to call when she has a moment. I will fax the PTP to her at that time. > MWL, please process per SOP and mail with MMDays materials USPS 2-day. Thanks! > BJS faxed PTP to Judy and then we discussed at some length. > Delete all lunches and reduce rate by $45 per person. > Sextuple is an option and rate would be $315. > BJS re-did PTP cover letter with these notes and then MWL mailed to Judy with mouse pad. ____ MWL ____ 11/13/00: > Judy called. . . > TWA is quoting $261 round-trip. Wanted to know if we could do any better. I told her unfortunately probably not! > Had a number of questions. Discussed meal coupon usage. > Will delete all lunches and cameras for a savings of $50 per person. > May decided to do Cocoa Beach Trip with Kennedy Space Center option on Monday rather than Disney Marketplace. > They will get continue to work with this and get back to me . . . 11/14/00: > Judy called. They are ready for Contract! > Delete all Lunches. > Delete Cameras. > Want to add Cocoa Beach Side trip on Monday prior to airport departure, after hotel check-out. > Cape Kennedy would be a side trip option for visitor's center only (the $7 - $10 admission package). She will have numbers on this by the time the Contract and Deposit come due on 12/8/00. > Deposit / First Payment will be $100pp and due on 12/8/00. > Contract to mail ASAP, but needs to be in Client's hand by 11/30/00. > BJS revised IOG. > FM, please see what, if any rate changes are created for the charter company by the trip to Cocoa Beach / Kennedy Space Center on Monday. If it is more than $200 per coach, we will need to contact the Client for their decision. Regardless, please secure contract for 3-47s. They will definitely need the coaches. > BJS made changes in system attachments. > As this is going to contract, please review and confirm inclusions / attachments as needed. Thanks! __X__ FM __X__ __X__ MWL __X__ 12/1/00: > BJS completed Contract Packet, including Deposit / First Payment INV #2756, $11,800 - due with Contract on 12/11/00. > BJS did not include Kennedy Space Center in inclusions or rate. Cover Letter PS said we would add it once she knew exactly how many people wanted to do it. > MWL, please process per SOP and mail FedEx SON this afternoon (if at all possible) Thanks! __X__ MWL __X__ 12/5/00: > Judy called to check on orchestra instrument storage, etc. on Disney performance day . . . MWL, please advise at some point. FM, please check with Evelyn to see if the group has use of the coaches throughout the day, especially on their performance day. Not for any real transfers, but basically for instrument & costume storage, etc. > MWL, One student is in both Choir & Orchestra, so they would like to have the performances coordinated so he can participate in both performances. I think both performances should be on the same day if possible. > Current count = 117 (100 + 17). > She had not yet received CN via FedEx. It should have been there yesterday afternoon. She will call if not rec'd today. > She is planning to have deposit (almost $12,000) to us by the due date . . . __X__ FM __X__ __X__ MWL __X__ 12/6/00: > Judy called with a few more questions. > She has received CN and will be mailing Contract (signed by Boosters) as well as Deposit. > Video will be made on 12/14/00 and sent soon there after. > Payment on 1/5/01 may be a few days late - she has her due date with students on 1/4/01. . . 12/8/00 > FYI---MWL spoke with Disney and there is definitely no sort of storage at all for their orchestra instruments. Period. > Like this was a surprise---long live Disney. 12/11/00: > Rec'd signed Contract & Deposit checks #210 ($9400) and 640 ($2400). INV #2756 PIF. > As this group is now UNDER CONTRACT, please review, confirm and order as needed. > MWL, Client has advised that 30 people will be doing the side trip to the Kennedy Space Center on Monday while balance of group hangs out at Cocoa Beach, 24 Students and 6 Adults. Please advise BJS as to whats available, time frame required and cost, etc. We will then do a contract addendum for this option. Thanks! ____ FM ____ ____ MWL ____ 12/29/00 > Judy called and spoke with Judy as BJS was still out for the holiday. > She was following-up on her v-mail to BJS from last week re: her drop in numbers of 8 people. > MWL told her as her FPGF was due on January 5, all she had to do was to indicate the number there. > I explained that the Final Invoice is based on the number of people on the FPGF--she understood. No problem. 1/4/01: > Judy called and spoke with BJS. > She is looking for some ways to save a bit of $. She ended up with more quints than she planned on and is falling a bit short in her projections. > She will fax FPGF & Room List by tomorrow's deadline. > She has 113 total pax. > FM, please call Evelyn at First Class Coach and see if they have any 55 passenger coaches. Also, do they have any coaches with capacities higher than 55? Maybe a 58, 59 or 63? If so, once we receive the group's FPGF, we may want to drop back to two coaches, one 55 and one of their 55+ capacity coaches. Or they may even go with 2-55s and the 3 extra people will rent a car on their own. Please advise BJS ASAP! ____ FM ____ 1/5/01: > Rec'd Disney materials via mail. > Recv'd FPGF, Rooming List and Hotel Information Form today via fax. > Total Pax = 113 (97 + 16) > Rms / Pax 11 Sx / 66 06 Qt / 30 00 Qd / 00 03 Tp / 09 04 Db / 08 00 Sg / 00 TOTALS = 24 Rooms & 113 Pax. > BJS updated numvbers on IOG & Bible. > As these numbers are now guaranteed, please confirm, order, etc. as needed, including getting materials off to WDW ASAP. Thanks! ____ FM ____ ____ MWL ____ 1/8/01: > BJS LVM for Judy . . . > 55's are the largest First Class Coach has. > Two are available. > Judy will need to call with her decision. The three 47s remain under contract until we hear differently. 1/8/01: > Judy called. . . > They want to change to 2-55s rather than 3-47s. > FM, please call Evelyn and make this change and get new rates. Also, as they will now have just 2 coaches, on Monday, after departing hotel, both coaches will go to Cocoa Beach, and drop 80 pax. The remaining 30 will remain on one coach and head to the Kennedy Space Center. They will then return to Cocoa Beach and pick-up the other 80 and then head to the Orlando Airport. Please see if the rates will change due to this change. Update system as needed. Thanks! > MWL, 30 pax (23 + 7) will be going to Kennedy Space Center, please make the necessary arrangements for this visit. They have allowed approxinately $8-$10 for this side trip. . . Thanks! 1/8 FM 1/18 1/8 MWL 1/18 1/18/01: > BJS LVM for Judy to call re: revised charter rates due to 55s (a savings of $1,292) and Kennedy Space Center ($12.27). 1/18/01: > BJS spoke with Judy . . . > She is thrilled about the savings due to the 2-55s rather than 3-47s! > She is fine with the Kennedy Space Center rate of $12.27. > I told her we would bill it as a line item on her Final INV and we would also make the reservations and pay it in advance. MWL, please do so. She was thrilled. She really like what we do! > BJS said Final INV would be I her hands by the middle of next week. __X__ MWL __X__ 1/18/01: > BJS mailed INV #2830, $24,005.10 - due: 2/8/01. 1/25/01 > Judy called and spoke with MWL. > She wanted to let us know that she would need security from 12 midnight-5am each night in the hotel. > MWL told her we would look into it and let her know how much it would cost before we secured it for her--she said that was perfectly fine. > She also wanted to let us know that Disney had sent her the packet for her trip to DMMDays--so much for them sending to both of us! FUCK!!! > MWL will research security and get back to Judy. > MWL LVM for Judy re: price--$18 per hour per guard. > Judy called back--yes, that's fine. She wants one for Friday/Saturday/Sunday nights, not Thursday when they arrive. 2/5/01: > Rec'd check #261 & #643, totaling $24,005.10. INV #2830 - PIF. > BJS needs to invoice for hotel security, once MWL has exact, all-inclusive rate and total number of hours, etc. ____ MLW ____ 2/9/01: > BJS faxed & mailed INV #2860, $290.00 for extra clinic and security. Due: 2/23/01. 2/16/01: > Rec'd PCCF from Judy requesting that we drop Lauren Tuckey from the trip. > BJS & MWL reviewed and nothing can be recovered at this point, so since she has paid for 113, she will get 113 of everything. As far as we are concerned, this drop never occurred. 2/19/01: > BJS LVM at her home (I think) > Need flight numbers and exact times in order to complete FI and get packet in FEDEX this afternoon if at all possible. 2/20/01: > BJS & MWL prepared FI Packet for shipping. > Mailed packet FedEx SON for Wednesday arrival. 2/23/01: > BJS LVM for Judy - did you receive your FedEx Box??? 2/23/01: > BJS faxed and maield ST & INV #2881 - $340, due: 3/7/01. Total now due on account = $630.00. 2/23/01: > Judy received packet. She will FedEx Receipt. > FM, Final Itinerary is complete - please fax it to Evelyn. Have her review it to make sure everything is OK - THEN - the cleint wants to see if First Class Coach can pick them up at Epcot on Saturday at 5pm and return everyone to the hotel & then depart the hotel for Disney Marketplace at 6:30PM. They would then like to stay at the Marketplace until 10PM. They are currently scheduled to return to the hotel at 9PM, following the choir performance. Will there be any additional charges? If so, how much? Please advise ASAP. Thanks! ____ FM ____ 2/27/01: > BJS LVM for Judy re: increase of $210/coach ($420 total) if she wants to make the requested changes. 2/27/01: > Judy called - she cannot make a decision until tomorrow - her partner is out sick. She will call tomorrow with a decision. 2/28/01: > Judy called - they are ging to pay the extra $420 for the coaches. > FM, please call Evelyn and confirm these arrangements. First Class Coach to pick-up at Epcot on Saturday at 5pm and return everyone to the hotel & then depart the hotel for Disney Marketplace at 6:30PM. They will then stay at the Marketplace until 10PM and return to the hotel at that time. Also, just check with Evelyn because the Client wants to know, will the coaches that drop them off at the Marketplace at approx. 6:45pm, be there for the duration of their visit to to the Marketplace because, after their performance ends at approx. 9pm, they will need to put their choir robes back on the bus and then go back to the Marketplace for the final hour from 9 until 10 PM. Thanks! > We will NOT provide a REVISED Final Itinerary with the Saturday changes for First Class Coach, unless Evelyn really needs one. The client is aware of this and fine with it. Please ask Evelyn if she needs one. Thanks! ____ FM ____ 3/1/01: > BJS faxed and mailed INV #2892, $420 for First Class Coach surcharge due to FI changes. Due: 3/7/01. 3/5/01: > Rec'd check #648 + 270 totaling $630. INV #2860 + 2881 - PIF. 3/7/01: > Rec'd check #649 + 272 totaling $420. INV #2892 - PIF. > Account is PIF.
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