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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/6/00 > Angelina called and spoke with MWL. > She wanted to know what to do to register for Musicate 2001-San Diego. YAY!!!! > She will be asking her boosters to write a check and will be sending ASAP. > She asked about transportation and MWL gave her the ballpark for GT. > Her group is about 80-85 (including adults). > This is very exciting! 10/18/00 > FM LVM for Angelina to call MWL with any ?? Re: Musicate 2001. 10/27/00: > Received Application Form and $300 Registration Fee for Musicate 2001 - San Diego > 4 Day / 3 Night package > 85 Pax (70 + 15) > Check #486, $300. 11/6/00: > BJS completed Contract Notebook, IOG (Clinic 4) and Invoices: #2715, $300 Registration Fee - PIF check #486 & Deposit INV #2716, $1,000 - due with Contract on 11/27/00. > MWL, please process per SOP and mail UPSP 2-day with all Musicate Contract Notebook inclusions. __X__ MWL __X__ 11/13/00: > Rec'd email from Client. MWL responded on 11/15/00 per BJS request. > MWL asked client to call since some of the questions needed additional explanation. 11/21/00: > 9:30 PM, Angeline called, LVM and cellular #. Asked for call back. 11/22/00: > MWL called cell # (510-502-6253), no answer. 11/22/00: > Kathy Ray called, Booster Treasurer, spoke with BJS at length. Angelina has already left for holiday. . . > Drop back to a 3-Day / 2-Night Package. (Friday AM - Sunday AM) > They will arrive on Friday AM via plane (they are north of San Francisco) > Drop bags at Hotel, then trolley or shuttle to Zoo & Science Center. > I gave her Witte Travel number and number for San Diego trolley. > She will mark CIA and initial accordingly. > She will call once flight information is secured. 12/11/00: > Received signed Contract with marked CIA noting change to 3d-2n pkg with Friday AM arrival and Sunday AM departure. > Received Deposit Check #497, $1,000 - INV #2716 - PIF. > BJS still waiting for flight information in order to generate revised IOG. > As this group is now UNDER CONTRACT, please review, secure, order, confirm, etc. as needed. Thanks! ____ MWL ____ 12/20/00: > BJS completed and mailed Statement & INV #2778, $13,482.70 - due: 12/22/00. 1/22/01: > Rec'd check #510, $7,000 - toward INV #2778. Hand marked inv was returned with check showing just 44 paying pax. FPGF was due 1/19/01. I will adjust INV #2778 once we know FPGF. 1/23/01: > BJS LVM - we need FPGF, etc. Also want to confirm 3d/2n package. 1/24/01: > BJS spoke with Angelina. She will have a parent fax the forms ASAP. Sounds like we should see them today or tomorrow. 1/26/01: > Rec'd FPGF, Room List, HIF & Charter Co Info Form (no room or resv req'd for the driver) > Total Pax = 43 (33 + 10) > Rms / Pax 7 Q / 28 5 T / 15 0 D / 00 0 S / 00 TOTALS = 12 ROOMS & 43 PAX (33 + 10) > As these numbers are now guaranteed, please reviw, confirm, order, etc. as needed. Thanks! ____ MWL ____ 1/29/01: > BJS LVM at Kathy Ray's home number re: telephone numbers for San Diego Transit System & San Diego Trolley Co. 2/5/01: > BJS faxed & mailed Final Payment INV #2849, $5,727 - due: 2/5/01. 2/17/01: > BJS revised IOG based on Friday am arrival! 2/23/01: > Rec'd letter from Kathy Ray, Booster Treasurer wanting FI emailed to her ASAP. > BJS emailed her stating that a complete FI Packet was scheduled to be FedExed from our office on 3/7 for arrival on 3/8. It would contain everything she needs. (copy of email in file) > MWL, letter also mentioned the need for Baggage storage at the hotel when the group arrrives from the airport between 8 & 8:30 Friday morning, 3/23. When you talk with Erin Coffee later today, please check on a room/bellman's closet, etc. for them to stow their luggage (at no charge please!!!) and advise. BJS will then note particulars in FI. > Kathy also made mention of Friday B-fast. BJS made it clear in his email that as they were not staying at the hotel on Thursday night, their package did not include Friday morning's Breakfast. ____ MWL ____ 2/23/01: > Rec'd check #518, $5,727 - INV #2849 - PIF. > BJS revised INV #2778 to match payment made on 1/22/01 ($7,000). > Account is PIF. 3/8/01: > BJS faxed advance copy of FI to Angelina. > Complete Packet was FedEx'd SON. 3/9/01: > Kathy Ray called, parent trip coordinator. She saw FI and was very pleased; however, we discussed changing their B-fast on Sunday morning to 5AM. They need to be at the airport around 6:15AM. THEN, she called back and wants to see if rather than a breakfast on Sunday morning, could thery skip that one and move it to Firday morning at 8:30 or 8:45 AM. BJS spoke with MWL - she foresees no problem. We will need to confirm change with hotel. BJS told Kathy that if she didn't hear from me, the change was successful! > Kathy's home # 925-798-4750. ____ MWL ____ 3/12/01: > BJS LVM re: did they get FedEx Packet, we have not yet received their Receipt Form. > BJS also LVM for Kathy Ray (maybe she has the packet) also told her that we were able to switch their Sunday b-fast to Friday. 3/13/01: > Rec'd Receipt Form via fax. 3/19 & 20/01: > MWL LVM re: Meal Counts . . . No response from either Angelina or Kathy Ray.
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