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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/26/00: > Rec'd Application and $300 Registration Fee (check #14821). > New York #1, 3-day / 2-night package. > They want us to do their transportation (1-55). They are aware that their application is for 58 pax and the motor coach capacity would be 55! > MWL, please call Leslie and see what time they want to depart the school on Thursday, 4/5/01. Also, make certain she is aware that the 3-day package ends on Saturday night, either after their show or the Banquet, so departure from NY/NJ will be late with arrival in Rchmond early Sunday morning. Is she alright with that? > Once MWL has these answers, BJS will prepare IOG and Bible. 10/26/00 MWL 10/31/00 10/31/00 > MWL spoke with Amy Blake re: the above. > All of this she will need to discuss with Leslie Moe, BD @ St. Chris's. > MWL informed her of the urgency and need to have info b/c of bus availability issue. > MWL to check in with either Amy or Leslie tomorrow (11/1/00). 11/7/00: > Still no word from Amy or Leslie, so MWL LVM for both! 11/7/00: > Leslie called back this afternoon. > Per her conversation with Amy, they desire to leave Richmond at +/-2:45PM--they will stop along the way at their own expense for fast-food dinner of some kind. > They want to leave Saturday night immediately following that evening's activity. Leslie put in a request for a Friday Clinic (therefore Friday banquet performance). MWL told her that could not be guaranteed, but the I would pass it on to BJS. She understood no guarantee. __X___ BJS __X___ 11/8/00: > BJS completed IOG and Bible. > FM, please secure quotes for 1-55 from Newton, Tourtime & National and advise BJS as soon as received. Thanks! > Based on quotes, we will select charter company with lowest quote and put in Contract. __X__ FM __X__ 11/9/00: > BJS directed Felicia to secure contract for 1-55 from Newton for this group! 11/21/00: > Due to numbers at banquet, BJS reviewed Clinic assignments and switched this group to Clinic #2. > FM called Doris to see if the Friday / Saturday flip-flop would make any difference in the charter rate. > BJS adjusted Clinic Master Schedule as well. > BJS completed Contract Packet and Deposit INV# 2731, $1,000 due with Contract on 12/4/00. > MWL / FM, please process per SOP with all appropriate Musicate CN inclusions. MWL - you know what they are! Thanks! 11/22 MWL 11/22 12/12/00: > Received Deposit Check #15429, $1000. INV #2731 - PIF. > Signed Contract did not accompany the check. > Receipt of Deposit means UNDER CONTRACT as far as BJS is concerned! > As group is now UNDER CONTRACT, please review, confirm, etc. as needed. Thanks. 12/14 FM 12/14 ____ MWL ____ 12/20/00: > Rec'd signed Contract. 12/21/00: > Mailed Statement & INV #2785, $11,290.04 - due: 1/5/01. 1/23/01: > Rec'd check #15852, $8,000. INV #2785 - Bal due = $3,290.04. 1/25/01 > Recv'd Broadway Show Selection Sheet via fax--1st choice = Phantom of the O; 2nd choice = Jekyll & Hyde; 3rd Choice = Stomp. 1/31/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 51 (40 + 11) > Rms / Pax 6 Q / 24 5 T / 15 6 D / 12 0 S / 00 TOTALS = 17 ROOMS & 51 PAX. (40 + 11) > As these numbers are now guaranteed, please confirm, order, etc. as needed. Thanks! ____ MWL ____ 2/16/01: > BJS faxed and mailed ST & INV #2872, $9,299.96 - due: 2/19/01. > Total due on account = $12,590.00 2/22/01: > Rec'd Seating / Set-Up form. 3/14/01: > Rec'd check #16378, $12,590. INV #2785 & 2872 - PIF. > Acct is PIF. 3/26/01: > BJS completed FI & faxed advance copy to Client (as well as Doris at Newton). 3/23/01: > Rec'd PCCF from Client; HOWEVER, IT WAS AFTER DEADLINE, so no refunds are isued.
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