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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/23/00: > DSC has PTP appointment set for Thursday (10/26) at 12 noon. 10/25/00: > BJS completed IOG yesterday afternoon and made attachments this morning. > Hotel has been secured - Embassy Suites Meadowlands. > FM has alreasy requested quote for ground transportation in NY via Campus Coach Lines. > MWL, please review inclusions / attachemnts and update as needed. > Re: Madison Square Gardens - see if in addition to the tour, can soemone in their marketing / promotions department offer a presentation. Approx. 30 minutes with a question & answer time as well. We have a $250 honorarium in the budget. NO need to reserve the tour if they will not do a presentation. The tour office is probably NOT the place to get a definitive answer on a presentation! Go ahead and add the tour information as General Attraction Information; however, do not attach it to this client unless there is hope for a presentation. > FM has placed a call to her borther-in-law at Solomon, Smith, Barney re: a presentation for Friday afternoon. We will wait and see what he says prior to searching elsewhere. > DSC has made a number of calls re: presentations as well. We will need to get with her to see of she has had even a glimmer of success! > The PTP meeting for this group is tomorrow at 12 noon; therefore, the PTP will need to be complete by days end today. > We know they will need NLT 3 presentations. Miller & Burkowitz is complete, we need to try to get the other two confirmed, or at least know there is a possibility. > BJS also spoke with Jackie at the Embassy Suites to see if someone from their corporate office could do a hospitality industry marketing presentation. It could be done at the hotel Friday morning right after b-fast. She thought it might be do-able. She will make some calls and get back to me. BJS put it on the IOG from 7 - 8am Friday morning. > Madison S.G. and Solomon S. B. are listed on the IOG, but they do not have to be. We have from 1:30 until 5:30 pm available for two presentations. We can schedule anytime during that block. As attachments, they are Marketing Presentation #1 TBD - Clover Hill and Marketing Presentation #2 TBD - Clover Hill. We will change the titles once we have a company! > As usual with these marketing trips, we need some help form the client with specifics on what they want, but all they ever seem to provide is a long list of generalities! 10/25 MWL 10/26 10/26/00: > BJS completed PTP. > MWL, please process per SOP. Make an extra 2 copies for DSC to take for the other teachers who may or may not be present at today's meeting. > DSC to pick up this AM for her presentation at 12 noon. __X__ MWL __X__ 10/26/00: > Per DSC mtg with Client . . . > Have decided to go by all motor coach. > BJS revised IOG, Bible and attachments. > FM, please get a quote for a 47 and a 55, they will eventually end up using just one, but need to see quote for both sizes. Get quotes from Newton, Tourtime & National. You can inform Mary at Witte - they will not be using Amtrak and Scott at Campus, they have decided to come by bus from home. > MWL, please review attachemnts / inclusions and update / confirm as needed. > Departure time = 4:30 AM on Thursday. > MWL, add NBC Studio Tour upon arrival in Mahattan. They will be at Rockefeller Centre from 12 until 2:30 pm and lunch is a $5 meal credit, so the studio tours can be anytime in that block. > Add $5 Meal Credit for Lunch. > Add 3-hour Step-On Tour in afternoon - needs to include Chinatown, Wall Street / Financial District, etc. Tentative Start point = Rockefeller Ctr and end point = All Star Café. > Do Dinner at All-Star Café (if they are even still open!) - BJS slected menu from system - not sure if it is accurate . . . > then Hotel check-in. > Friday & Saturday remain unchanged. > Macy's - we shortened Lunch Saturday at Rosen's so Macy's could be added there and then Sunday was check-out and straight home with $5 Meal Credit for lunch. No dinner required as they will be home by 5pm. > Deleted Met Museum of Art entirely. 10/27 FM __X__ 10/27 MWL 11/2 11/2/00: > BJS directed FM to secure contract from Newton for 1-55. They are the lowest quote and quality is excellent. Should we need to drop back to a 47, we can probably do it. 11/3/00: > BJS completed PTP Revision 1. > DSC to pick-up for delivery later this AM. > MWL, please process per SOP. Thanks! __X__ MWL __X__ 11/3/00: > DSC called during mtg re: due dates for Contract & Deposit. BJS said 11/22/00 and entered in system. > Per DSC, go to Contract!!! > FM, we made the right choice for the coaches - Newton - 1-55. Please secure the contract ASAP! > MWL, please review attachments / inclusions and confirm / guarante as needed. > Contract to be completed the first of next week! The quicker the better - so they will be less apt to make additional changes. 11/6 FM __ X__ 11/6 MWL 11/28 11/30/00: > BJS completed Contract Packet as well as Deposit INV #2747, $3375 Due with Contract on 12/10/00. Also prepared and included 1st Payment INV #2748, $9597 due 01/05/01. > MWL, please process per SOP and mail USPS 2-day. Thanks! __X__ MWL __X__ 12/11/00: > Tony called and spoke with BJS as DSC was out of office . . . > One of his parents has some contacts at ABC and may be able to get their entoire group in to the ABC Good Morning America audience from 7 - 9am on Friday monring. This may make them a bit late for Miller & Burkowitz presentation. Would also delete the Hospitality presentation at the hotel. He wanted to know if we could move the M&B presentation to 9:45 or so and switch the Hospitality to Saturday. I told him we might be able to do this, but he would need to make certain the GMA thing is a 100% go before CCIS would do any swirtching. He was fine with that and WCB as soon as he has a final answer. If he has to forego the Hotel's presentation, he is fine with that . . . 12/11 MWL FYI __X__ DSC FYI 12/11/00: > Received signed Contract. Waiting on Deposit. > As this is now UNDER CONTRACT, please review, confirm and guarantee inclusions as needed. Thanks! ____ FM ____ ____ MLW ____ 12/12/00: > Received Deposit check #12119, INV #2747 PIF. > Group is now offcially 100% UNDER CONTRACT ____ MWL ____ 1/5/01: > DSC spoke with Tony and they will be doing the Good Morning America Show. Delete Hotel Presentation altogether. > Arrive ABC Studios Friday AM at 6:15 AM. (Studio = 44th & Broadway) > Contact Name = Sarah Schleider (DSC to get this from Tony) > Ends at 9 AM then on to Miller & Berkowirtz for 9:30 AM presentation. > Since they will miss the B-fast time at the hotel, can the hotel have a bagel and juice for them to take with them as they leave the hotel Friday morning at 5:30 AM. MWL, please check with Jackie on this. I know when Sharon Raue was there and a number of the groups did TODAY Show, she would make this available. . . > BJS revised IOG based on these changes. > BJS deleted Embassy Suites Marketing Presentation from attachemnts and added Good Morning America. ____ MWL ____ 1/8/01: > Rec'd First Payment check #12198, $9,597. INV #2748 PIF. 1/25/01: > Rec'd FPGF, Room List & HIF. > TOTAL GUARANTEED PAX = 53 (46 + 7) > Rms / Pax 0 Sx / 00 2 Qt / 10 8 Qd / 32 2 Tp / 06 2 Db / 04 1 Sg / 01 TOTALS = 15 ROOMS & 53 PAX. > As these numbers are now guaranteed, please review, confirm, order, etc. as needed. Thanks! ____ FM ____ ____ MWL ____ 2/7/01: > BJS faxed & mailed Final INV #2853, $15,197.00 - due: 2/12/01. 2/12/01: > Tony called and spoke with BJS. > He deleted a student and then added an adult in his room; therefore, his total pax does not change nor does his room count, but the student/adult breakdown does: Total Pax = 53 (45 + 8) as well as the counts on the various types of packages. BJS updated Room List as well and revised IOG & Bible accordingly. > Rms / Pax 0 Sx / 00 2 Qt / 10 7 Qd / 28 3 Tp / 09 3 Db / 06 0 Sg / 00 TOTALS = 15 ROOMS & 53 PAX. > BJS faxed & mailed Revised INV #2853, $15,197 - due: 2/12/01. (Final Balance did not change! Amazing but true.) 2/12 MWL 2/12 3/14/01: > BJS & MWL completed FI Packet. > BJS faxed advance copy of FI to Client. > BJS faxed FI to Doris at Newton Bus Service. > MWL, please forward as needed to your vendors, etc. > DSC to make packet delivery on Tuesday, 3/20/01. Packet is ready, in CCIS tote-bag under table in lobby. ____ MWL ____ ____ DSC ____
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