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Herdman Collegiate High School Choir
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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Final Room List
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Hotel Info Form
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/15/00 > Newfoundland, Canada A2H 6E3 > MWL spoke with Wendy about Musicate NY 1. Don't know which one yet. > Seemed very nice and asked good questions. > Asked about exchange rate, transportation (air--no & ground--yes), where were the clinics, showcase/banquet, etc. > She will be starting school next week and should know something soon. She seemed really into it all. 10/3/00 > Wendy called. > She will be faxing her Application today with her Registration Fee to arrive in the next week or so. YAY!!!!! > Musicate 2001 NY 1. > Very exciting!!!! :) 10/13/00: > Rec'd Application for New York 1 - 4d/3n. > Rec'd Money Order for Registration Fee. US$300. > Chamber Choir - SSA (18 singers) 10/17/00: > BJS entered in system. > Did IOG (Clinic 5) & Bible. > MWL, are they doing all of their own transportation? Please advise BJS ASAP! > Contract Notebook to mail NLT 10/18/00 (unless we are doing their transportation, in which case we will need their airport, airline, arrival and departure times in order to get ground transportation secured.) __X__ MWL __X__ 10/17/00: > BJC completed Contract Packet including Deposit Invoice, $1,000. Due: 11/13/00. Also generated Invoice for the Registration Fee ($300) PIF. > MWL, please process per SOP and mail today via FedEx 2-day mail. > Please review CN inclusions to make certain I have included all I was supposed to and then add what you need to re: show selection information, seating set-up form, etc. . . 10/17/00 MWL __X__ 10/19/00 > MWL recv'd GST# R104902135---this is for future reference. 10/19/00: > BJS faxed contract packet to Wendy's attention. > BJS mailed USPS Air Mail (5-10 days delivery) for $5.60. This was alsmost $50 less than FedEx 2-3 day! 11/10/00 > Wendy called and spoke with MWL. > She wanted us to know that she is aware of her Deposit due date for Monday, but she is just putting it in the mail today. > MWL told her that was fine and thanked her for keeping us informed. __X___ BJS FYI 11/20/00: > Rec'd Signed Contract & Deposit Money Orders #7609157631 $500 & #7609157649 $500. INV #2708 PIF. > MWL, please process per SOP. > As group is now UNDER CONTRACT, please review and confirm / guarantee, etc. as needed. Thanks! 11/27 MWL 11/27 12/20/00: > BJS mailed Statement & INV #2782, $4,157.48 - due: 1/5/01. 1/9/01 > Wendy called--she just recv'd the invoice we sent on December 20--her payment will be late. > ALSO, and more importantly, she wants us to secure GT for her upon arrival in NY. She had only mentioned this when we first spoke and then never brought it up again, even when she sent her application. (See previous notes). > MWL told her we could not secure anything for her until we knew her flight arrangements, times, etc. and to keep in mind that the cost would be IN ADDITION to what she has already been invoiced for. She understood that. > MWL also explained that it would be based upon availability. She understands that, too. 1/12/01: > Recd fax of check which is in the mail! > BJS switched from Clinic #5 to Clinic #2 after reviewing Clinic Master Schedule and Banquet numbers. > BJS revised IOG accordingly. 1/15/01 > MWL called Wendy to find out her Transportation needs for her trip to New York. > Had to leave VM for Wendy at the school's main office. 1/22/01: > Rec'd Money Order #201158847, $4,157.48. INV #2782 - PIF. 1/25/01: > Rec'd flight information from Wendy. > Arrive Newark, Thursday, 4/5/01 3:22 pm via Air Canada from Deer Park > Depart Newark, Sunday, 4/8/01 4:00 pm via Air Canada to Deer Park > BJS will need to prepare revised IOG based on this information (basic flight information has been added). > MWL, since her flights leave time for possible additional activities on Thursday evening and Sunday morning through very early-afternoon, please call Wendy and see if she wants us to make any arrangements for ground transportation, meals, attractions, etc. Thanks! 1/25 MWL ____ 2/16/01: > BJS called Wendy . . . Need Room List, FPGF, HIF and answers on Thursday afternoon and Sunday activities so we can get her ground transportation. > She mailed CD and all the lists several weeks ago - not sure why we don't have it as of yet? > She will fax them today. > Thursday pm, wants Dinner at J&H around 6:00pm then to hotel for check-in. (BJS told her $25pp) BJS made attachment. > On Sunday - after check-out, go to MET Museum of Art (they'll make their own donation, BJS made attachment so it will show up in FI), lunch on own then transfer to airport. > BJS revised IOG accordingly. > FM, now that we have this information, please secure quote and coach from Scott at Campus. 2/16 FM ____ ____ MWL ____ 2/16/01: > Rec'd FPGF, Room List & HIF via fax. > Also made mention that first show choice was Miss Saigon (unfortunately, it has closed.) > We are to call Wendy if we don't receive the hard copies of these in the next few days. We can see her 2nd and 3rd choices of shows when it arrives. > Total Pax = 20 (16 + 4) > Rms / Pax 4 Q / 16 0 T / 00 2 D / 04 0 S / 00 TOTALS = 6 ROOMS & 20 PAX (16 + 4). > MWL, please order / pay / guarantee accordingly. Thanks! > BJS updated Bible & IOG accordingly. 2/16 MWL ____ 2/22/01: > BJS spoke with Wendy and informed her that we rec'd her packet. She wants us to refer to her group at the Herdman Collegiate Chamber Choir - not High School Choir. > FM, please secure a Charter Contract from Scott for the coach. > MWL, Her show choices are #1 - Rent, #2 - Phantom of the Opera. > She asked about the border crossing and I told her to call and get the answers herself - BJS did not want to mis-speak. ____ FM ____ ____ MWL ____ 2/24/01: > BJS faxed & mailed INV #2883, $6,481.52 - due: 2/19/01. (It was delayed due to decision on Charter Coach). 3/17/01: > BJS faxed STATEMENT. Bal Due = $6,481.52. 3/21/01 > Wendy called to say that she got the fax--they are having some major fluxuation in the exchange rate up there and that's why we had not recv'd a check as of yet. > She will be putting a check in the mail NLT Monday. She understands our urgency in needing the $$, but she is also trying to be "wise" with the exchange to get the best rate she can.
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