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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/11/00: > BJS completed IOG & Biblle. > FM, please get charter quotes for 1-47 from Schrock and Atlantic Coast. > MWL, please check on Dinner possibilities for Saturday evening in Beckley. They will probably need to leave the school (Woodrow Wilson HS) for dinner and then return for the conclusion of the days activities / trophy presentations, etc. A Golden Corral or something similar would be great! We obviously cannot give a specific dinner time at this early stage. > BJS spoke with Pam Wynn, Choral Director at Woodrow Wilson HS, host for the State Show Choir Competition. She said the program usually begins between 8:30 and 9am and runs throughout the day. Most groups will stay and watch the other groups. The trophies are presented in the evening and the whole day usually concludes by 9pm. BJS prepared IOG accordingly. Concessions are served for lunch and dinner at the school (at own expense) > BJS LVM at Hampton Inn Beckley (need to check rate and availability). > DSC to pick-up PTP on Monday, 10/16 for delivery to Client on Tuesday, 10/17/00. 10/12/00 FM ____ 10/12/00 MWL 10/12/00 10/16/00: > BJS completed PTP. > MWL, please process per SOP. DSC to p-up tomorrow AM en route to MD & WV. 10/16/00 MWL 10/16/00 10/18/00: > DSC met with Client > Very pleased! Couldn't believe our fee was already in there! > Will be getting approval from Parents and WVSSC festival. > FM, please secure contract, 1-47, from Atlantic Coast. > May want to delete Ryans and replace it wth a $5 Meal Credit for dinner via the concessions. We will see . . . > DSC to follow-up 11/10. 10/20/00 FM __X__ 11/10/00: > Rec'd VM amd email from Ed. They are ready fro Contract as presented in PTP! 11/21/00: > BJS completed Contract Packet & Deposit / First Payment INV #2730, $2,190.50. Due with Contract on 12/15/00. > FM/MWL, please process per SOP and mail 2-day this afternoon. (Include Mouse Pad). Thanks! 11/20 FM 11/20 11/21 MWL 11/21 12/21/00: > Received Sigbed Contract and Deposit / First Payment check #0118, $2190.50. INV #2730 PIF. > As this is now UNDER CONTRACT, please review all inclusions and confirm, etc. as needed. Thanks! 1/8 FM ____ ____ MLW ____ 1/29/01: > Rec'd FPGF, HIF & Room List > Total Pax = 44 (39 + 5) > Rms / Pax 9 Q / 36 1 T / 03 2 D / 04 1 S / 01 TOTALS = 13 ROOMS & 44 PAX. > As these numbers are now guaranteed, please order, confirm, etc. as needed. Thanks! 1/31 MWL 1/31 2/7/01: > BJS faxed & mailed Final Payment INV #2855, $2,515.50 - due: 2/13/01. 2/19/01: > BJS spoke with Lynn Reichard (f: 304-258-7693) > She has 2 additional pax to add. > REVISED Total Pax = 46 (37 + 9) > Rms / Pax (REVISED) 1 Qt / 05 7 Q / 28 2 T / 06 3 D / 06 1 S / 01 REVISED TOTALS = 14 ROOMS & 46 PAX. > BJS revised IOG & BIBLE accordingly as well as INV #2855, $2,515.50 due: 2/13/01 (faxed to Lynn's attention.) > As these REVISED numbers are now guaranteed, please order, confirm, etc. as needed. Thanks! 2/19 MWL ____ 2/21/01: > Rec'd PCCF which confirms the changes received on 2/19 via phone from Lynn Reichard. 2/26/01: > Rec'd check #133, $2515.50. INV #2855 - PIF. > Account is PIF. 3/17/01: > BJS completed FI draft for proofing. > DSC - still no word from Ed, SO please call Ed Eckberg re: competition specifics. We have received nothing to date and if we do not have it by Monday afternoon (3PM), we will go with it as presented in this draft. Specifc answers we need - What time does his group(s) warm-up & perform? What time does he want to check-out of the hotel and arrive at Woodrow Wilson HS? What time is the Awards Ceremony? How long does it normally last? Does he have directions to the competition site that we can include in the FI for the bus company? Etc. . . Thanks! ____ DSC ____ 3/19/01: > BJS FedExed FI Packet to Client. > BJS also faxed FI to Linda at Atlantic Coast Charters. 3/26/01: > Ed called and we switched Dinner to an unofficial 7:15 PM reservation. He knows they will not be able to sit together. > We will not be doing a revised FI. > DSC called Linda at Atlantic Coast and gave her the change.
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