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Vendor Name:
Update Trip
Trip Reports:
Bible (Basic Trip Report)
General Trip Information
Updated
Wed Aug 29, 2018
Trip Name
Our Lady of Good Counsel Music Dept.-Boston, MA-04-04-2019
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Our Lady of Good Counsel Music Dept.
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Trip Notes
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Olney, MD to Boston, MA = 432 miles = 7.5 hrs. non-stop 6/8/2018: > had phone convo. with all 3 directors. I included SOME of Stan and Rich's comments here for funsies - but Tom is in charge and he is the sane one. > firm dates - April 4-7, 2019. > would like for this trip to be less than NYC trip - back to 750 max budget. Remember, adults pay $100 less than students with them. > Stan doesn't want to go somewhere and check in to hotel at 10pm or 11pm at night. BT expl. have to arrive at 3 or 4pm. Unless you buy the previous night. He couldn't believe this...whatever. > Stan: suggesting staying at an alternative location like a retreat center???? Feedback from surveys, they want more free time and a "retreat" like experience. Major complaint is that they are so exhausted, too busy. "trip is excruciating". Wants to have a better experience overall - more important than clinician, venue, etc. His feedback from his students. Basically, Stan wants this to be like a vacation for him...whatever. > Boston - Rich feels like there's not a lot to do for the kids. But he hasn't been since before 2002 when I started at GC. Rich "hates overnight trips". > Whatever they do - they want to arrive and check in. Don't necessarily have to have something to do that evening. But Tom being the voice of reason understands that this may just not be possible for some destinations. > Boston seems to check off all of these boxes. Damascus type trip - w/ FOM. > So Boston it is. Depart Thursday am - lunch and route and straight to hotel. Driver hours an issue if they go to a show that night? BT talked to Tom - he's fine telling the other two this is how it has to be. > Stan doesn't like the 6am breakfasts. Try to avoid. Rich and Tom know Stan is full of shit a little bit. He's responding to complaints about trip being to hectic. > NO Medieval Times! > Concert + Blue Man Group type show. Maybe sporting event if time. > Program seems to be growing: Start with 5 buses. 210 + 30 = 240. They this is is doable. Tom wants to bring marching band to compete and he has about 30 majorettes next year that would then come on the trip. > BT confirmed with Tom Merrill that FOM would love to have his marching band compete. There's a already another marching band for that weekend. Starting to fill up, so please sign them up soon! Awards schedule is a little unclear at the moment b/c he doesn't have JFK Library reserved for the Sunday. Will no more as sign ups come in. > Fun sightseeing stuff in Boston, things the kids would be interested in. I bet the kids would like the duck tour like Jane at Catholic HS of Baltimore did. > They would likely need to go to mass. Can be Saturday evening depending on festival schedule. > They like Gunther charter, but are open to Keller, Atlantic Coast, Eyre, etc. No approved list. > BT created folder, started IOG, and added to WB. > TO date in July. I can share IOG with Tom over the summer for easy approval. > BTW, they can do an advance deposit in July for bonus comps as we have done for several years - new fiscal year. Send invoice to Tom. 7/19/18: > FYI - BT scheduled TO meeting for Wednesday 7/25 in the evening. > Original due date for TO was 7/20 - so now a little more breathing room here. ;-) 7/23/18: > BJS completed IOG and adjusted start and end times as needed. > Several back and forths with Tom from FoM. IOG should work as BJS prepared. > BJS also spoke with Holy Family (Catholic Church) in Duxbury and the Father has put a note in his calendar that the group may be there for Mass on 4/6/19 at 5PM. They are happy to have them. > Tom Merrill also said that they may nix the NE Aquarium for Sunday AM Awards and just do them that morning at Duxbury. This works well for us and will help the, get home sooner and closer to their requested times and will also delete a meal stop for dinner en route. > CH, for now, go ahead and send CQRs with IOG as is - any possible changes n FoM schedule should not effect the cost to client for coaches. If anything, it could drop a few hundred dollars, but I doubt it. > HMS, please make attachments / updates as needed. For the time being i'd use the Misc - Wildcard for the dinner under consideration at Fogo de Chao with a $45 inclusive pp budget. > BT has meeting to present TO on Wednesday at 6PM. __X__ CH __X__ __X__ HMS __X__ 7/25/18: > BJS reviewed attachments and updated as needed. > BJS ran rates. > CH, ready for TO - BT needs this this afternoon for his 6PM meeting! > Please add any additional charter quotes. > Comps = 1:25 Paid > T1 = 216 - 240 > T2 = 191 - 215 (+$20) > T3 = 166 - 190 (+$20). ____ CH ____ __X__ BT FYI 7/25/18: > BT presented TO to Tom. > Gunther is fine as charter choice unless any others come in way cheaper. > Tom's only concern is the JFK library. He's not sure the kids will be into it. He's ok with a 7am or 7:30am b'fast that morning if it will allow them to do something a little more appealing. He will tell Stan to suck it up. 8-13-18 >JM EM Brett about bus situation , only 1 quote, to see how we should proceed. 8/13/18: > Proceed with Gunther as charter choice. 8-14-18 Brett advised to get contract from Gunther. 8/16/18: > Tom wants to do NE Aquarium instead of JFK library. > Ready for K.
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