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Thu Sep 06, 2018
Trip Name
Quince Orchard High School Music Dept.-New York, NY-02-08-2019
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Quince Orchard High School Music Dept.
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Trip Notes
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QOHS to NYC = 234 miles = 4 hrs. non-stop DST (w/ all incl. meals) 6/8/18: > BT spoke with Brigitte about NYC trip for next year. > 85 + 10 = 95 pax. > Dates - Feb. 8-9-10. She was deciding between a 1 and 2 night scenario based on budget (see client notes). BT and BJS decided 2 night option is doable within their budget of $700 all incl. > Depart Friday. She originally wanted to leave "very early" with 1 night scenario, but now that there are 2 nights, BT made departure time 8am so they can go to a bway show Friday night w/o running out of driver hours. > Public performance. Last time they did Sony bldg. She really liked this and would do it again, but is open to something else similar. She would prefer this on Friday, but it seems like Saturday am would be more logical. Combined band/orch - and one choir - 2 perf. groups total. > She has asked about the NY Phil rehearsal observation. If available, she would consider this in lieu of public performance. > BT researched the NY Phil website: Open Rehearsals for the 2017–18 season have ended. Please check back later this summer for information on next season's Open Rehearsals. > Open Rehearsals begin at 9:45 AM (except where noted) in David Geffen Hall, and end at approximately 12:30 PM (sometimes extending to 1 PM, at the discretion of the conductor). > tickets are $22 each. > Sightseeing (Rock Center area), Top of Rock, Radio City tour, 9/11 memorial, etc. She's general not into step on tours, but if this is the only way for them to see 9/11 it would be ok. > Sunday AM - statue and head home, lunch en route. > Looks like Brahms concert she wants to go to is a 2pm matinee on the 8th, but is playing the 9th at 8pm. > So for the 2 night option, seems like a Friday B'way show would work, then NY Phil Saturday night, with Statue on Sunday am. > MoCo approved charters. I know she likes Eyre. Last time she had a couple of driver issues with Gunther, so maybe avoid that one. > BT created folder, started IOG, and added to WB. She likes to submit to county over the summer for approval. BT made TO date in early July. 7/9/18: > BJS and KH created IOG. > Had to adjust depart school time in order to accommodate show. > CH, please send to BMG and send out CQRs to two of their favorites. > HMS, please review and proceed with attachments / updates as needed. > TO was to be completed by 7/10/18 - obviously not happening, so lets have it done NLT Lunchtime on Thursday, 7/12/18. __X__ CH _7/9/18___ ____ HMS ____ 7/24/18: > Brigitte emailed, back from vacation. > TO is on WB for today. I see charter quotes are in. > Any chance we can have it for her before research team trip? I know some things have gotten shuffled around. 7/25/18: > BJS reviewed attachments and then ran rates. > CH, ready for TO. Need to send to BT on Thursday AM. He needs to share with client prior to the cruise. __X__ CH __X__ __X__ BT FYI 7/26/18: > CH completed TO. > BJS reviewed and then saved as PDF and let BT now it was ready for Client. 8/7/18: > BT confirmed that Eyre is their charter choice. > Brigitte is still on vacation, but will get the TPL and ensemble forms to me next week. 8/30/18: > BT spoke with Brigitte after she emailed about revised budget. > They feel (even though we met their budget needs for two night trip) that it's too expensive for them. Were considering a day trip, but I told them that is worthless b/c of driver hours. > BT clarified the driver hour issues for her. > They want to see if we can get them to one night with a max budget of $550 incl. transportation. Can drop the $10 MC on Friday. NO PUBLIC PERFORMANCE ANYMORE. > Depart Friday - 8am if possible. Go straight to city, lunch on own. > NY Phil 2 pm matinee (BT confirmed that there is one). Dinner, bway show. > Saturday - really want to keep Top of Rock and Radio City. 9/11 (museum only) and Statue are at the bottom of priority list of stuff to get done. > Return home by 9pm at the latest, earlier is fine. > She needs revision as soon as possible as her new principal will not sign ANYTHING until she has county approval. Sounds unpleasant over there. 8/31/18 > KH & HS think we need more time for Top of the Rock and Radio City tour because of the size of the group. Please consider moving them where St. Apostles was! Move 9/11 over to 3:00 PM on friday and Explore time square to fill time > NY PHil on Saturday at 2:30 PM
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