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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/6/00: > BJS completed IOG and Bible. > This is a Day Trip with no inclusions other than Transportation and a dinner. > FM, please get charter quotes for 2-55s from Newton and Gallop. > MWL, please call the Elizabeth City, NC Visitors Bureau and get some information re: Dinner for a group of +/- 110 pax. Something like a Piccadilly or Old Country Buffet, etc. would work best. Their time is somewhat limited and a close proximity to the College of the Albemarle would be nice. 10/6 FM ____ 10/6 MWL 10/9 10/10/00: > BJS completed PTP. Rate included transportation in the Per Person cost. > NO CAMERA for this group!!! > BJS faxed copy to DSC. > BJS prepared original for Client. > MWL, please process remainder per SOP. Thanks! 10/11 MWL 10/11 10/11/00: > Per DSC conv with Client. . . > They only want only 2 comps. > Need to add a camera for every two pax. > BJS revisited quote and made changes. > Rate remains the same $29pp. Based on 99 - 110 total pax. > Client has requested Contract. To be mailed NLT 10/17/00. > BJS will put both names on the Contract (Lisa Ellerbee - Choir Director @ Kellam). DSC will confirm name and spelling. > MWL, please review inclusions and confirm as needed. > FM, please csecure Contract from 2-55s from Newton. __X__ FM __X__ __X__ MWL __X__ 10/17/00: > BJS spoke with Wendy. For the Deposit Invoice, split between schools 50% each. > Participant List will ask for demarkation between schools so Final Invoice can be prepared accordingly. > BJS completed Contract Packet, including Deposit / First Payment INV #2706 (Cox) and #2707 (Kellam). They are both for $485. Due with Contract on 10/31/00. > MWL, please process per SOP and mail this afternoon. Please note the two invoices! Both go to Wendy and she will be responsible for getting the one to Kellam . . . __X__ MWL __X__ 10/27/00: > Lisa Ellerbee at Kellam needs a hard copy original of the Contract itself to satisfy the County Attorney. Kellam HS, 2323 Holland Road, VA Beach, 23456. > BJS printed copy and mailed USPS 2-day to Lisa. > Wendy is checking with local Elizabeth City HS Principal to see if they could use the school for changing facilities after dinner at Golden Corral and prior to Concert. It is literally between the Restaurant & College. > Wants to load coaches at 12:30 pm and depart at 1:00 pm. One Bus to pick-up at Kellam and one at Cox. Coaches can then meet up and caravan at the McDonalds at Independence Blvd. & Bonnie Road. 11/21/00: > DSC spoke with Wendy. She will do whatever it takes to get contract and $ to us ASAP! > DSC to call Wendy re: specifics from College of the Albemarle, Directions, schedule, etc. as well as HS for changing, etc. These items are required prior to FI completion. 11/27/00: > Per DSC conv with Client > They will be changing between Dinner at Golden Corral and the Concert. Client has made arranegments with Pasquotank County HS., 1064 Northside Road, Elizabeth City, NC 27909. Patty Hamler, Principal. 252-337-6880. From approx. 6:30 - 7:30 pm. > DSC will pick up payment when she delivers the Final Itinerary stuff on Thursday. > DSC to ask Client to please fax FPGF and Participant List to us ASAP. I need them from both schools so I can generate Final Invoice. 11/27/00: > Rec'd FPGF. Total pax = 94 (92 + 2) > Cox = 52 (51 + 1) > Kellam = 42 (40 + 1) 11/29/00: > BJS completed & faxed to Wendy & DSC INV #2743, $994 (Cox) & INV #2744, $704 (Kellam). Also created and faxed Statement. Total Due on account = $2,668.00. > Kellam HS, 2323 Holland Road, VA Beach, 23456. > BJS completed FI for proofing. > MWL & FM proofed! > BJS printed & highlighted official copy of FI & prepared Receipt Form & packed 47 cameras in a CCIS / Musicate Shopping Bag. > FM & MWL, please process FI Packet per SOP. > DSC will pick up en route to VA Beach tomorrow am at approx. 9am. > BJS spoke with bookeeper, she had some questions about Invoices & Statement. BJS explanined and she said they would have all the money there tomorrow when DSC arrives. > FM & MWL, please fax to all involved as needed. FM, please make certain that Doris makes drivers aware that, as noted in the final itinerary, they are picking up at two different schools - one coach at each school. They will then return to the same schools at the end of the trip. Also, make her aware of note on the top of page three (12:45 PM) that they want to meet up at the McDonald's . . . __X__ FM __X__ __X__ MWL __X__ 11/30/00: > DSC met with Client . . . > Delivered Final Itinerary Packet, Received Contract, and Payment in Full. > Check #31753, $1479 (Cox) INVs #2743 & 2706 PIF > Check #16735, $1,189 (Kellam) INVs #2744 & 2707 PIF.
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