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Mon Aug 20, 2018
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Clarksburg High School Band and Orchestra-Orlando, FL-03-20-2019
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Clarksburg, MD to WDW Resort = 888 miles = 15 hrs. non-stop 5/22/18: > Chuck wants to to Disney workshops with band and orchestra. No choir - yay! > He told me 100 + 6 - but he will need a 1:10 ratio, so I figured 97 + 9? They can never seem to get a handle on their numbers anyway. But he thinks that Disney will be a bigger draw. > Budget - $700ish. Philly ended up being DST, so I think we stick with that but with all meals. > Depart Wednesday late afternoon, HUB, 3 days Disney, no hopper. > This is one of Disney's higher rate time frames (2nd highest), although not a "peak weekend". Off property is fine. > Disney workshops. BT sent him Disney application info. > Depart Saturday evening after parks for Sunday return. > While he seemed to like having me on the trip, he did not specifically request an escort. If he wants one and it ends up being me - I will have to fly and meet them there if he wants to pay for that shit. > MoCo approved charters. They liked Eyre this year. I spoke to the lead driver about the going through the night thing and he didn’t seem to think it was an issue…at least not yet. They were not as happy with Martz on their Boston trip. If Eyre can’t do through the night, Gunther and Atlantic Coast. > BT created folder, started IOG, and added to WB. > Looking back at past trips, they always seem to get behind on approval. I would like to have this to him before end of school year (June 15) so he can get started on approval. 6/25/18: > BJS completed IOG. > BJS made attachments, with exception of hotel and charter options. > CH, please send to BV Suites and then maybe the Comfort Inn Maingate. > As for charter companies, see BT's note and get from two, this is a DST trip - not fishing. > Needed NLT 12 Noon on Thursday, 6/28/18. Thanks!!! __X__ CH _6/25_ 7/1/18: > BJS tried to complete rates and get everything ready for TO, but had to send EM to CH for some clarification - Christi: Did you ask specifically if the $134 room rate from the Buena Vista Suites was commissionable after you received the quote? I have never had a rate this high from Jennifer that was not commissionable, so that is why I am asking. It is not something that they typically offer unless we ask . . . BTW, I marked the Comfort Inn Maingate INACTIVE since we decided last week that we were going with the BV Suites as it was less expensive since we could offer 5 or 6 in a suite. Also, have any charter quotes been received? Thanks, BJS. > Regardless of these answers, BJS marked the three meals en route (Wed - Dinner and the Sunday's B-fast & Lunch) INACTIVE in an effort to better meet the group's price point. They can always be added back in, but marked them inactive for the time being. > If hotel is not a commissionable rate, sextuple looks to be around $545 + bus. 7/2/18: > BJS reviewed attachments and then ran rates and entered in system. > CH, ready for TO. Please put orange file in Bryan's mailbox when TO is complete and ready for my review. Thanks. > Comps = 1:25 T1 = 96 - 106 T2 = 85 - 95 T3 = 74 - 84 __x__ CH _7/3/18___ 7/3/18: > BJS completed review of TO and it is now ready for BT top present. > BT to get charter choice ASAP as this is a popular weekend and coaches are going fast. > Chuck also needs to complete his PAOS Application for the workshops as they to are filling up quickly. ____ BT ____ 8/14/18: > BT had TO presentation with Chuck. > Trip looks good. He wants to add the 3 meals en route to make it all inclusive. > Gunther is charter choice. This was from early July...so hoping they are still available. He had a bad experience with Atlantic Coast last time, but he admits that this was likely the result of poor planning with Heritage. > BT resent the Disney application sheet per his request so he can complete as soon as possible. > Ready for revision/K!
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