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General Trip Information
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Thu Jul 12, 2018
Trip Name
Brookland High School Band-Orlando, FL-03-15-2019
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Brookland, AR to WDW Resort, FL = 862 miles = 14.5 hrs. non-stop DISCOVER STUDENT TRAVEL FISHING!! 4/30/2018: > Cassie (asst. BD) met BJS at Midwest. BT followed up and sent materials. Looking to do their first ever trip. > We were supposed to talk today, but she wasn't there. BT spoke with Terry, the BD. He said we could touch base Wednesday, but then he called me back. He had put Cassie in charge of gathering trip info, so I think she still still be the primary contact. > FISHING...but not in a bad way. They have never travelled before, so they are speaking with multiple companies. Trying to get an idea of cost. They are "shooting for the moon" with this trip. No budget in mind yet, but he seems to be in touch with reality. Might shorten once they have an idea of cost. > 3 days at Disney, 2 days at Univ. with park hopper at Disney. > PAOS performance for the band. No parade, just concert band. > departing Friday afternoon - March 15, 2019 return on Thursday, March 21, 2019. I ENTERED RETURN DATE WRONG IN TPMS, PLEASE CORRECT! > want all inclusive meals. HUB en route for b'fast. > meal vouchers at both parks. all b'fasts at hotel. > wants to stay on property at Disney. I mentioned off property and he didn't seem opposed. > 70 students + 9 adults. > Doesn't really have ideas of charter companies. No approved list. They are nearJonesboro, AR. Said there might be one in western TN. Not too far from Memphis. > They have preliminary approval except for school board, but they don't meet until August. Hoping to get idea of price in the next few days. End of the week, or early next week? > BT added to WB, created folder, and started IOG. 5/9/18: > BJS reviewed notes and then ran rates the old fashion way. > BJS also ran rates at BVSuites or similar using $119 + tax and including breakfast so they can see what staying off property can do to their rate. > BJS completed TO using Disney All-Star > BJS ran rates for BV Suites and they create savings of $150pp at maximum occupancy rate. These rates are as follows (not included in TO) for T1 = Sx = 799 Qt = $839 Q = $899 T = $979 D = $1139 S = $1499. > BT, please share with Client via GTM and also mail Sample FI BOOKLET. 5/11/18: > BT had good GTM with Terry and Cassie. > Sent them hard copy of FI booklet and swag to arrive Monday so they can see finished product. > Shared off property rates as well so they fully understand options. > Asked about security, adding meals en route. > Talked about charter bus estimates and fill the bus. > School board doesn't vote until Aug - but trying to have everything ready to go with boosters, etc. by end of school year. > Will follow up next week after they get package. > Good vibe, very nice. Hopefully they will be impressed by our detail for their first trip and it will be a no brainer! 5/27/18: > BT sent FI Box and swag after GTM. > I have followed up with both directors by phone, text, and email and have not gotten a response yet. 7/11/18: > BT spoke with Cassie, they have chosen another company b/c they were cheaper. > I asked if she would send me the proposal to compare. She said she would but never did. > Good thing it was only a fishing quote. > CH, KH, and HMS, please review and cancel all as needed - updated White Board, etc. Not sure much was done since we knew they were fishing from the beginning. Thanks! __x__ CH _7/12/18_ ____ HMS ____ ____ KH ____
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