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General Trip Information
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Wed Sep 05, 2018
Trip Name
Christiansburg High School Choir-New York, NY-04-13-2019
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Christiansburg High School Choir
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Final Room List
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Hotel Info Form
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Christiansburg, VA to NYC = 483 miles = 8.5 hrs. non-stop DISCOVER STUDENT TRAVEL 4/24/18: > BT has kept in touch with Mandi. We planned a 2017 Orlando trip that didn't happen b/c of $$. They decided to save up for this trip. > FYI - she has thought about planning the trip on her own, since she's done it several times, but she thought she would "collect a few quotes" before deciding how to proceed. > Hoping for budget of $800/pp incl. trans. > Usually 1 bus - 45 + 10 = 55. > Bfast and dinners only - lunches can be on own, hence DST. > Choir B'way classroom OR cathedral performance. > These are her "favorite" things to do: > 2 bway shows. > Dinners at Stardust Cafe and Puglia's in Little Italy. > Top of the Rock. > Has done 9/11 memorial, but wants to do the museum this time. > Wanted to explore staying in Manhattan instead of NJ b/c they wanted some free time to explore the city. I told her this could be cost prohibitive. Plus we can give them free time in city w/o staying there. > Wants to depart very early (4:30am) and hit the city by afternoon. > A late return on Tuesday is fine as they are on spring break. > Charter companies = Sunshine Tours and H&R tours. > BT created folder, started IOG, and added to WB. 5/7/18: > BJS reviewed list of desired inclusions. > Not really enough here to fill all of the days she wants, so . . . > BJS added Top of the Rock and Statue of Liberty / Ellis Island. > BJS planned IOG in head. > Ran rates > Completed TO. > BT, please share with client, being sure to explain that there are a few more items on here than she had on her list of wants in order to fill all time. Also - - - > The Saturday 4:30AM departure time is whatever, but will come into play wth bis driver hours. Also, due to theatre schedules and some shows not being available on Monday's, Saturday is probably going to have to be a show night and no discounts on Saturday shows, even Matinees, and even some Sunday shows have limited discounts. 5/25/18: > Ending the week on a positive note - email from Mandi: "Thank you for checking in! I actually met with parents last night, and the quote from CCIS is the one that works best within our budget. It was on my to-do list today to contact you to find out more about moving forward with the trip. It looked like the inclusions all met with what I had spoken with you about. The best local bus companies are Sunshine Tours and H&R Tours out of North Carolina. Let me know what we need to do to move forward! Thank you! > Proceed with full TO and charter quotes! 6/8/18: > Per BJS, BT reached out to Mandi about the possibility of leaving Friday pm to help with scheduling. > Her response: I do understand what you're asking, and we might be able to make that work if we really have too. But the only thing about traveling in on Friday afternoon, getting to the hotel late, and leaving Monday is that it seems like we're paying for a day we can't do much of anything with. I think the last time I made this trip, we left early on the first day, changed drivers at some point, spent the afternoon in the city, saw a show, and then returned to the hotel. I don't know how it all worked, as far as the driver resting while we were in the city that afternoon, or what. I think we were dropped pretty much in Times Square, and all of our activities were there, including diner and a show, and then the bus came back after the show. I'd almost rather leave earlier Saturday, get dropped off earlier, give driver time to rest, and see a show Saturday night that way, than leave on Friday. If we return Monday night, then we'll have to go to school on Tuesday, and I'm trying to avoid that if at all possible. > BT spoke to BJS. Fine, we can build it that way, may be a more expensive bus cost with relief driver. 8/9/18: > Mandi sent BSSF and BT placed in Dropbox. > She wanted to check in to make sure she isn't behind on anything. > We still need to get her full TO and charter quotes. 8/9/18: > FYI - regarding BSSF I got the following note from Mandi: "I know it's hard to make the shows fit the budget, but if there's any way possible to get Dear Evan Hansen in, it would mean so much to my students and I. We've used some of the music from the show in a couple of concerts, and some quotes are in my room. Just a couple of weeks ago, we lost one of our choral students in a tragic car accident. She was very popular, and will be sorely missed. While the story line of the musical is much different from our situation, the kids here have been focusing on staying connected, and building each other up to get through this heartbreak, which is a strong theme of the show. If that show works, we can follow it with something fun and cheap just to offset the heavy nature of that production. I know that it's tricky to make it all work out to fit the budget, but just thought I would make mention of how meaningful I think that show would be!" > Not sure how feasible this is or if tix are even available. Keep me posted. 8/17/18: > BT asked Mandi about doing one show if she really wants to see Evan Hanson. > She replied...still wants to do two shows. Doesn't think she can shift the trip to depart on Friday. > Per KH, sounds like Once on this Island on Monday is the best bet and filling in with a less expensive show for Sunday matinee. > Mandi said she would also consider Blue Man or an opera at the Met if that works better for time/budget. 8/29/18: > Per KH, shows will be Once on this Island and Anastasia. > This needs to go out for charter quotes so we can get her full TO. > She's ready to collect money! Might be some kids from another school locally that want to join her in case her bus doesn't get full. 8/29/18: > BJS completed IOG. > BJS made standard DST attachments. > BJS attached 2nd Broadway Show and Broadway Classroom - Making Music (Choir). > BJS updated the Hotel attachments that CH had made previously as this is already Under K with the HGI Secaucus - Meadowlands. > JM, please send CQR to Sunshine Tours and H & R Tours to start. > KH, please review IOG and attachment and update attachments as needed to get everything up to date. Then make remaining attachments / calls, etc. as needed - this group is going to Contract. __x__ JM _8-29-18_ __X__ KH _8/30/18_ 8/31/18: > BJS reviewed attachments and updated as needed and then ran rates - we are fine with the rates a quoted back when we sent the original TO since we knew they were just fishing at that time. > Switched out Top of the Rock for One World Observatory (worked much better with itinerary) > Comps = 1:25 PAID T1 = 50 - 55 T2 = 44 - 49 (+$20) T3 = 38 - 43 (+$20). > Awaiting charter quotes - will be ready for K as soon as we have at least one bus from someone. > TO K version is also just waiting for a charter quote.
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