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Hotel Info Form
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Trip Notes
( Print Note )
( E-Mail Corporate )
BWI to MCO - FLYING Disney Group Booking# G0760524 3/15/18: > BT has had some back and forth with Micah re: 2019 Orlando trip. > Sunday the 27th of January and returning Wednesday the 30th. They traveled by bus last time and would like to explore flying. > 50 + 11 = 61 (historically their trips have been 75 +). > They will take school buses to and from BWI - ON OWN. > Yes to equipment truck - NO cost needs to be built in. > Disney PAOS Parade. > Last time did a day at Cocoa Beach. BT explained that with flying and Disney property, anything off property will require private charter. > He wants one of the days to be at a water park at Disney. BT and BJS discussed. We will discourage this as the water parks will close if it's too cold plus it would require a 3 day premium pass. > For his boosters, he's trying to have a rough price comparison between: > 4 days- with air transportation and Disney property and... > 4 days with ground transportation and off-site property (Buena Vista- 6 to a room) Travel day on each end. > BT and BJS discussed - b/c of his number of pax, we will build as a flying trip and give him an idea of how things will be different if they bus. Esp. if number of pax stays the same which will keep per person bus cost fairly high unless 2nd bus gets full or they limit to 55 pax. > If they end up going by bus, they would depart Friday afternoon/evening on Jan. 25th and return on afternoon of the 30th. He wants 4 days in the park either way. > BT started IOG, created a folder in Dropbox, sent Disney application info sheet to client, and added to WB. 3/17/18: > BJS completed IOG. > Did not include water park or hopper - can upgrade to these if he really wants but probably not a good idea with budget or the fact water packs can be closed due to cold temps without notice. > Equipment truck so should not need coaches in Orlando, unless parade is in a place where they need coaches. > CH, please send to Teresa for All-Star Music (preferred). > CH, please send to ATG for flights - it is not too early - January trip. > CH and HMS, please review and add / update attachments as needed. Want to be able to have old school To completed by end of March. > BT has sent client the new Disney Application Info sheet. ____ CH ____ ____ HMS ____ 4/9/18: > BT got an email from Micah today - good with building as a flying trip, 4 days with no water park. > However, he also asked about pricing if they do it from April 3-6 with one of the days being a water park. Obviously this will be more expensive and we're not building 2 fucking trips and can't get 2 air quotes on different dates. > Per previous note, we were trying to complete something for him by end of March. > I'd like to get this in his hands so I can have that conversation with him about not building 2 trips. I can just give him an idea of how much more the package would be in April, but obviously air would be a guess. 4/17/18: > Can we get something to Micah by 4/23? > He has a booster meeting and "would like to get moving ASAP with contract/deposit"!!! 4/17/18: > BJS ran rates (old school since nothing has been attached). Also, there is a possibility that they may change dates, so WTF. > BJS completed TO and sent note to BT so he can share with client for Booster Meeting. 4/23/18: > Micah wants to go with Jan. dates as is. > He submitted everything for Disney with these dates. > Ready for K! 06/27/18: > BJS reviewed and updated attachments as needed. > BJS ran QUOTE K version - rates are unchanged, but the quote was only done old school previously, so BJS went ahead and ran through system since all attachments are now up to date. > BJS completed IOG and TO K versions. > Ready for Invoices and E-Agreement. > JAF, please break transportation into two portions on the 2nd and Final Invoices only. > Standard three invoices for the CCIS portion of the package. > T1 = 55 - 61 > T2 = 48 - 54 ($+20) > T3 = 41 - 47 ($+20). > CH, ready for E-Agreement as soon as JAF has the invoices complete. Please send NLT lunch time on Friday, 6/29/18. Thanks all!!! ____ BT FYI __x__ JAF _6/27/18___ __x__ CH _6/28/18___ 6/27/18: > JAF created 1st Payment INV # 6449, due 8/10/18, $ 14,153.00 and 2nd Payment INV # 6450, due 10/26/18, $ 21,930.50. Emailed & mailed. Copy to KH. > CH, ready for E-Agreement. Please send NLT lunch time on Friday, 6/29/18. Thanks!! 7/3/18 As of 6/28/18 >Both Client and BJS signed E-Agreement >As this client is now UNDER CONTRACT, please review all and proceed as needed _____ CH _____ _____ HMS _____ 7/5/18: > BT shared SWA flight info with Micah. > He would like to make the switch to these flights! 7/25/18 > KH received check #3349 for $14153.00 8/15/18: > BJS sent EM to BT - Brett: I need to make the Southwest Deposit for Boonsboro HS Band on Friday (8/17/18). We are currently holding 61 seats. Please make the client aware and put it in writing, that with Southwest, once the deposit is paid for however many seats they want (up to the 61 we are holding), until final names are due, 10% may drop without penalty and those deposits apply toward final balance. If more than 10% of the seat count drops, then the deposit is forfeited for every seat cancelled, including the first 10%. This being said, please let me know ASAP and before Noon on Friday, how many seats they want us to make the deposit for. Make certain you have this answer in writing from the client (email is fine of course – I guess tweets are too – they are good enough for our nut case president!). BTW, the group has made some payments, so no real need for an OK to PAY since we have sufficient funding. Thanks, BJS. 9/6/18 > KH sent GLH
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