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Thu Sep 06, 2018
Trip Name
Boiling Springs High School Band and Choir-Orlando, FL-03-28-2019
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
FLYING - PHL or BWI to MCO CCIS Trip 3/8/18: > Lots of back and forth with Dave re: 2019 trip - they are locked in with flying to Orlando and doing Disney. > Per note from last trip - NO MEAL CREDITS. He doesn't like to do the cashier's check thing. > Budget is $1000 to $1200 all-inclusive. He has seen both Emmaus and North County IOGs. > BWI/PHL airports both work. Wants us to arrange charter to and from school. > Stay on property. > Band = about 65 - most likely workshop. > Choir = about 15 - most likely Disney Sings or show choir thing. > There are about 5 crossovers. > Since no PAOS for band, no equipment truck needed. > BT sent Dave the Disney application instructions and told him to go ahead and apply. > Wants to have everything no later than May 1. > BT created folder, started IOG (CCIS since this is what he is used to), and added to WB with a mid-April TO date. 4/12/18: > Turns out Dave will not be at PMEA next week, but is still hoping to have TO "next week". > Previous note says by 5/1. > Dave asked: If possible to have it prior to April 29 that would be ideal. We recently decided to have a band parents meeting following our concert on the 29th. So it'd be great if I had something to show them at that meeting. 4/25/18: > BJS created IOG and TO using old method. > Rates: Based on 84 - 93 Total Participants: Quad Occupancy: $729 Triple Occupancy: $789 Double Occupancy: $949 Single Occupancy: $1,289 > CH - please send to ATG for flights. We also need airport txfrs. from their school to airport. once flights are decided. 5/30/18: > BT shared TO on 4/25. > Dave is looking forward to seeing the air quotes. He asked for an update in 5/16. 5/30/18 > CH sent flight info to BT to share with client 5/30/18: > BT spoke to Dave. > Understood about flights. > Ready for K on package and will wait for more flight info. 6/26/18: > First, we are still holding the American Airlines flights, w/o commitment, for quite some time yet. > Second, Southwest is going to release flights through March 6, 2019, this Thursday, 6/28/18 and on that date, we will announce when the next block of flights / calendar will be released and this will include this group's dates in Late March 2019. > So, for the time being, we are still in a holding pattern. ____ BT FYI 9/6/18: > Dave at Boiling Springs wants to go with the AA flights that ATG has been holding since the return times are better. He is aware there are only 86 seats on these flights. > He asked about baggage fees, instruments, etc. so he can make some decisions about renting a truck and sending it down vs. trying to check large instruments. > BT will reach out to Andrea for some clarification on this and add to notes. 9/6/18: > Hold for now on the flights. BT provided Dave with some info from Andrea on AA baggage fees and cost for large equip. > SW may still be a better deal, even with the very late return. > Dave is going to do some cost benefit analysis and get back to me on which one he wants.
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