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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/6/00: > BJS completed IOG and Bible. Did NOT make attachments in system. > FM, please secure charter quotes for 2-47s from Newton, Tourtime, Gallop, and National. > FM, plase call the AirTran Group Sales Desk and check rates and availability for:75 pax > Departing Newport News on either Thursday afternoon, 2/15/01 or early morning of Friday, 2/16/01 to Orlando. > Return will be on Monday, 2/19/01 preferably a morning flight, arriving Newport News mid afternoon would be fine. However, any time Monday would be fine so long as it arrives Newport News before 6pm. > If it doesn't look good, see if they fly out of Norfolk or the three DC area airports (Dulles, BWI or Reagan National.) If so, see what these rates and availability look like. Thanks. __X__ FM __X__ 10/11/00: > BJS completed PTP and faxed copy to DSC. > MWL, please process per SOP. DSC currently scheduling appt with Client for either Thursday afternoon or Friday. > DSC, the air rates are $400 via Airtran out of Newport News and $425 out of RIC. I suspect these are high due to it being Daytona 500 Weekend. In light of these extremely high air rates, I did not proceed with a PTP or IOG based on air. Should they elect to go that route, you can tell him that in addition to the air, the ground transportation would be approx. $2500 per coach during his time in Orlando. This is just a ballpark. > DSC - call me Thursday am to discuss. Thanks! __X__ MWL __X__ __X__ DSC __X__ 10/23/00: > Per DSC, Ready for Contract. > Delete shopping time first night at Disney Marketplace. BJS revised IOG accordingly. > DSC has called Scott and asked for Charter decision. > Once we have bus co., we will proceed to Contract. > Contract to be mailed NLT 10/31/00. > MWL, please review and confirm all inclusions / attachemnts as needed. Thanks. ____ MWL ____ 10/25/00: > Scott called DSC. Booster president had some concerns over wide range of charter quotes and the driver's being tired driving through the night. Wants to meet with DSC. DSC suggested a phone call. Either way she will get his questions answered. 10/25/00: > Per DSC mtg with Client & Booster President (asshole). > FM, please call the bus companies to get answers to the following: 1. Are the coaches still available for this trip? 2. When / Where are the Driver Exchange points? He is especially concerned about Sunday through Monday. How many drivers will do the trip/bus? 3. What type of equipment will they be using? Year, Make, Model, etc. Do they have pictures? Could he see the coaches? > MWL, please call the hotel and see if the group can walk to Universal Studios or do they need to take the bus? Is it literally across the street? __X__ FM __X__ __X__ MWL __X__ 10/31/00: > Per DSC conv with Client . . . Go to Contract! > FM, please secure charter contract for coaches from Tourtime! > MWL, please review and confirm all inclusions / attachments as needed. > DSC to deliver Contract to Scott mid-week +/-11/7/00. 10/31/00 FM __X__ 10/31 MWL 11/10 10/31/00: > MWL, please let their hotel know that they would like the meeting room they offered complimentary on their first night (Friday, 02/16/01) at the hotel at 9PM. __X__ MWL __X__ 11/10/00: > Had to flip-flop Hoop De Doo and Medieval Times due to Disney's availability. > BJS changed IOG and attachments accordingly. > Contract is ready for preparation. 11/14/00: > BJS completed Contract Packet. > Contract & Deposit / First Payment Due: 11/30/00. > BJS LM for DSC. Due to deadline schedule and since we don't know if he'll be at VMEA, she should try to deliver this packet on Wednesday, 11/15 so he'll have it before she leaves for The Homestead. > Deposit / First Payment INV #2728, $11,729.00. Due: 11/30/00. > MWL / FM, please process per SOP. Thanks! __X__ MLW __X__ 11/29/00: > Dave Myers called (Booster Pres) > Group has increased to 87 Total Pax (61 + 26) > MWL, please revieew inclusions and update as needed based on new, higher count. > BJS updated Bible & IOG. BJS will call hotel tomorrow am to check on increasing Room Block as needed. __X__ MWL __X__ 11/30/00: > BJS confirmed hotel room block increase with Pam McCorkle at Hampton Inn Universal Studios. 11/30/00: > Received Signed Contract & Deposit / First Payment. Check #850, $13,629.00. INV #2728 - PIF + $1,900 Credit (due to higher than expected numbers). > As this is now UNDER CONTRACT and Funds have been received, please review and confirm all contract inclusions as needed. Thanks! __X__ FM ____ __X__ MWL __X__ 12/13/00 > MWL faxed FPGF Reminder to Scott today. > Due Friday, 12/15/00. 12/18/00: > Rec'd FPGF, Room List & HIF. > Total Guaranteed Pax = 88 (61 + 27) > RMS / PAX 13 Q / 52 03 T / 09 13 D / 26 01 S / 01 TOTALS = 30 Rooms & 88 Pax. > As these numbers are now Guaranteed, please confirm / order, etc. as needed. Thanks! ____ MWL ____ 12/21/00: > BJS mailed St & INV #2787, $26,460 - due: 1/5/01. > Also revised INV #2728 to reflect actual payment made ($13,629). 1/9/01: > Recd check #3171, $10,600 and check #881, $15,860. INV # 2787 PIF. > Account is now PIF. 2/6/01: > BJS completed Final Itinerary. > Staff processed packet for delivery to cleint on Wednesday, 2/7/01. > DSC to set Final Packet delivery appointment for Wednesday, 2/7/01. Time - TBD.
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