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Thu Sep 06, 2018
Trip Name
Armstrong Jr. - Sr. High School Band-Orlando, FL-03-28-2019
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Toronto, Ontario, CN
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
Armstrong Jr/Sr High --> WDW, Florida 1030 miles/17.5 hrs CCIS 1/30/1865 I'm > SN met with Jason Venesky to discuss plans for a March 2019 Orlando trip. > March 28 - April 1, 2019 > Marching Band performance only > 3 day Starter ticket > Hub on arrival on Friday morning > Escort > Wants to utilize Tilly for payments > Budget around $1000 > Meeting 2/26/18 > Concerns about his numbers, suggested multiple "Fill the Bus" ideas 3/8/18 > Disney application information sent. 3/14/18 > Jason EM'd SN saying the school is approved to go to contract on this trip (which is hilarious, since they do not even have a TO yet) 3/15/18: > BJS completed IOG and updated Bible. > CH, please secure rooms at BV Suites if available. > CH, please send CQR to Myers (they have used them the past two years) and Anderson. That's enough. > CH and HMS, please make attachments and update as needed. > BJS needs to run rates and complete TO week of 3/19/18 and have TO to SN NLT 3/23/18. Thanks! __x__ CH _3/18/18___ ____ HMS ____ 3/19/18 > TO meeting scheduled for 3/27. He would like to explore the option of air transportation as well. Trip is a year out so I suspect no rates are available as of yet? 3/19/18: > BJS replied to SN re: Flight possibility - > Trips is already well on its way via bus – he needs to review this and see where it fits into his budget. After seeing this, if he is confident his group will be willing to spend several hundred more dollars per person for a trip by air, we can check into flights. Let’s see where it ends up by bus first. . . 3/22/18: > BJS reviewed and updated attachments as needed. > Ran rates. > Comps = 1:25 Paid > T 1 = 73 - 80 > T2 = 65 - 72 +$20 > T3 = 57 - 64 + $20 > CH, ready for TO - old school. > Need to have to SN before Noon tomorrow (3/23). Thanks! __x__ CH _3/22/18___ 3/22/18: > BJS reviewed TO and made a few minor adjustments and then saved as PDF. > SN, ready for you t o share with Jason - you may also want to share the Fill The Bus sheet as a reminder . . . I realize you spoke to him about this earlier. > Let me know if any questions. Thanks! __x__ SN ___3/22/18_ 3/27/18 > SN met with Jason to discuss TO. They are ready for K, but he is curious to see how Myers comes in on their price. That said, unless Myers is significantly less, he'll go with Anderson. > He will like to utilize Tilly. 4/2/18 > Myers is their charter choice 4/4/18 > Ready for K, since they have made their charter choice. 4/6/18: > Group is ready for K. > Myers is their charter choice, so please secure K. > As this is going to K, please review and proceed as needed - returning to BJS's mailbox when all is good to go. Do not put in the drawer. Thanks!!! ____ CH ____ ____ HMS ____ 04/13/18 > KMH sent Cashier's check via FedEx 5/16/18 > Myers is the charter choice now! 5/28/18 > Jason says via EM, that he is requesting deposits no later than June 4th. He would like to get Tilly info soon to pass along to the kids. 6/13/18: > BJS reviewed and created TO K Version. > Reviewed TILLY rate worksheet and 8 payments will work with the first starting on July 9, 2018. > BJS entered K and payment due dates. > CH, please create E-Agreement and mail to Jason this afternoon. > In the interest of time, BJS completed Invoices. > 1st Payment Invoice #6443, due: 07/09/2018 $17,320.00 > 2nd Payment Invoice #6444, due: 12/27/2018 $29,305.00. __x__ CH _6/13/18___ 6/25/18 > SN spoke to Jason: E-agreement is signed and his numbers are slightly higher than anticipated with 70 students, 15 non students, plus escort. > BJS updated numbers in system to 86 (70 + 15 + 1). > BJS updated on IOG as well. > CH, please adjust hotel if you feel it is necessary at this point - 5 higher than previous total of 81 . . . > SN, in a SLACK message earlier today you mentioned that they are mailing deposit - How will this affect the payment and due dates on the Rate Worksheet you worked out previously and the upcoming Tilly payments. Please advise BJS ASAP. __x__ CH __6/25/18__ ____ SN ____ 6/26/18 As of 6/25/18 >Both Client and BJS signed E-Agreement >As this client is now UNDER CONTRACT, please review all and proceed as needed _____ CH _____ _____ HMS _____ 6/27/18 > EM received by BJS and SN from Jason: Bryan & Stephanie, My boosters will be mailing our deposit tomorrow. Since we were uncertain of the payment schedule, I required a $125 deposit from everyone. You should receive a check in the amount of $11,000 for the following: 70 students 18 adults (including CCIS escort) Since we have more people than anticipated (88), would we fall into another price point? 7/3/19 > KH received check #519 for $11,000.00 9/5/18 > KH sent GLH
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