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Montoursville High School Band-Williamsburg, VA-04-10-2019
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
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OR
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Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Received
Balance
Due
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Montoursville, PA to Baltimore, MD = 169 miles = 3 hrs. non-stop Baltimore, MD to Williamsburg, VA = 198 miles = 3.5 hrs. non-stop Williamsburg, VA to Montoursville, PA = 354 miles = 6 hrs. non-stop CCIS Trip 1/22/19: > Interested in performance opportunity at BG - Soundwaves program - marching band performance. > Plan is month of April 2019 - Looking at 4/10 - 4/14. These dates should be good. Waiting for principal, should get back to him soon. > Things they want to do: - leave early on Wednesday, stop at Inner Harbor on the way. Lunch and some free time. - in BG at least one day, maybe 2 days with a MB performance. - dinner cruise on Spirit of Norfolk. - colonial Williamsburg. - ghost tour. - see Jamestown - fun places to go to dinner > return Sunday no later than 6pm. > about 100 kids, as many as 120 max. about 10 adults (10 to 1 ratio). > If they are over, some chaps can ride in 15 pax van that hauls their band trailer. > Budget. Their Disney trip was $925/kid (6 nights/7days). Would like to to be less than that. $700 to $800. > Hoping to have a plan together in March. Usually boosters pay for bus. > Susquehanna Trailways - right next door. Used them last time. Avis, PA - tour company? NO King Coal - doesn't like them. Butler, Fullington, Anderson - got quotes from last time. > BT created folder in Dropbox, created IOG, put mid-March date on WB (wait a couple weeks for principal approval), Ensemble Form is in Dropbox. 1/31/18: > BT reached out to Adam for trip date confirmation from admin. > He said dates are as firm as he can make them at his point - doesn't foresee anything changing. 2/20/18: > Adam asked today for a ballpark price for tomorrow booster mtg. - JFC! > BT asked for next meeting dat - 3rd Wed. of march which is 3/21. > BT kept TO date as 3/15 on WB so he has time to review with Booster pres. and perhaps I will even fly up and present in person. 3/14/18: > BJS and BT spoke - agree that they cannot afford a 5 day trip and all they want to accomplish in a Thursday - Sunday scenario. > BJS updated IOG and Bible accordingly. > Also discussed the fact that SoundWaves is a "Stand Still" performance, not a parade. > BJS completed IOG. > CH and HMS, please review and update / add attachments as needed ASAP - guess if you have to. Really need to get this to Brett before end of day Friday. > CH, send CQR to BMT, Anderson & Fullington. __X__ CH __X__ __X__ HMS __X__ 03/19/18: > BJS reviewed IOG and attachments. > BJS ran rates. > Comps 1:25 Paid > Tier 1 = 99-110 > Tier 2 = 87-98 > Tier 3 = 75-86 > CH, ready to TO - need this to BT this afternoon please. > Check with other two to get quotes - > Old School TO. ____ CH ____ 3/21/18: > BT spoke with Adam re: Williamsburg TO. > His meeting got bumped to next Wednesday, so I'd like to have revision to him before that. > He is fine with everything on the trip, including shortening it by a day. However, he would rather depart on Wednesday and return on Saturday. I know BJS made a judgement call and planned Thursday to Sunday. > Looks like Spirit of Norfolk is a few bucks cheaper on Thursday night. > He also wanted us to ask Susquehanna motor coach for a quote - that is their local company. 3/21/18: > BJS reviewed IOG and didn't see any reason why it can't be shifted to a Wednesday - Saturday scenario instead of the Thursday - Sunday we presented, so long as . . . > the hotel can accommodate this change - CH please check with them to see before we make any other changes. > If they (Embassy Suites) can do it, advise BJS ASAP and then we can make the shift. > Once this is determined and IOG has been updated as well as dates in TPMS, go ahead and send a CQR to Susquehanna. I purposefully did not include them on the original list since their service and equipment always seems to be suspect. __X__ CH ____ 3/27/18: > CH confirmed that hotel can accommodate the switch to a Wed - Sat scenario. > She also discussed with a few of the bus companies, so BJS changed the trip dates in the system - it will now be Wednesday, April 10 - Saturday, April 13, 2019. > BJS updated IOG accordingly. > BJS updated TO accordingly. > BJS updated all attachments accordingly (made date shift) > BT has TO so he can share with Client for this week's Board Meeting. > Rates did not change. > BT is having conversation with Director re: our concerns over using Susquehanna based on recent customer's past experiences. If he wants to use them, BT is going to encourage him to do transportation on own. > We will wait for results of Board Meeting and BT's follow-up before proceeding further. ____ CH ____ ____ HMS ____ 4/20/18: > Adam would like to go with Anderson bus. > Go to K! > BJS asked BT if Tilly on not . . . > CH, please secure coaches with Anderson. > CH and HMS, as this is going to K, please review and proceed as needed. Last person done, please put in BJS' mailbox so he will know it is ready for his review and K can be prepared. Thanks! ____ CH ____ ____ HMS ____ 4/23/18: > NO TILLY. 5/18/18: > Adam emailed, needs K. > He wants to send $$ and only has students until 6/1. 5/21/18: > BJS reviewed and updated TO and IOG to K Versions. > BJS set due dates. > Since trip is so far off, did 4 payments instead of 3. > JAF, ready for Invoices. > Initial Payment (7/2/18) will be $100 pp. > 2nd Payment to be due 9/21/18. > 3rd Payment = 01/09/19 (90-days out - shows as First Payment above) > Forms 2/8/19 > Final Balance 2/22/19. > Transportation will be billed in thirds on 2nd - 4th invoices. (2 coaches) > CH, ready for E-Agreement as soon as JAF completes Invoices. > Would really like this to go out today if at all possible. > CH, as soon as you are completed with E-agreement, please review & updated your attachments and then send along to HMS so she can do the same to her attachments since this has gone to K Stage. ___x_ JAF _5/21/18___ __x__ CH _5/21/18___ ____ HMS ____ 5/21/18: > JAF created the Following: 1st Payment INV. # 6433, due 7/2/18, $ 11,000.00 2nd Payment INV. # 6434, due 9/21/18, $ 21,100.00 3rd Payment INV. # 6435, due 1/9/19, $ 21,100.00 Mailed & Emailed. Copy to KH. 5/21/18: CH, ready for E-Agreement. 5/22/18: > Adam called. Wants to add 1 security guard per night. Fine with adding it as a line item on final invoice. > Should be signing K today. 5/22/18 Today’s date: >Both Client and BJS signed E-Agreement >As this client is now UNDER CONTRACT, please review all and proceed as needed _____ CH _____ _____ HMS _____ 7/3/19 > KH received check #00009571 for $6,500.00
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