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General Trip Information
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Thu May 03, 2018
Trip Name
Northgate Area High School Band-Sandusky, OH-05-19-2018
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Northgate Area High School Band
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Northgate --> Sandusky, OH 176 miles/3.0 hours non-stop Cedar Point to Hotel = 47 miles / 1 hr non-stop Hotel to Rock & Roll HoF = 26 miles / 45 minutes Hall of Fame to HS = 130 miles / 2.5 hrs non-stop DISCOVER STUDENT TRAVEL 1/17/18 > EM received from Jess Haberman outlining the following trip for May 2018: Date: May 19 - May 20 Time: Leave Saturday May 19 at 7:00 am, head to hotel at 9:30 pm, Depart for Cleveland at 9:00 am Sunday, Leave to return home at 1:00 pm, get home at 3:00 pm Number of Students: 40 Number of Adults: 7 Budget: under $300 total (including transportation) Trip Includes: Saturday- Cedar Point Marching Band Performance in Cedar Point Hotel near by Cedar Point Sunday- Breakfast at hotel (if possible - if not I am not sure what we would do for breakfast) Travel to Cleveland to go to the Rock and Roll Hall of Fame Return home > TO needed ASAP, obviously since this is for this year, but SN will get a more definitive date from Jessica. 1/18/18 > February 8th is the next meeting, and Jess would like something to present before then. 02/07/18: > BJS reviewed and updated IOG as needed. > BJS completed and updated attachments as needed. > BJS ran rates. > This is a DST trip, and they are significantly below their $300 or less all inclusive budget; however, instead of turning it into a CCIS trip, lets present it as DST and they can add the missing meals if they'd like. Since the trip is so late getting started, I think it best to go this route as it may give the entire trip a better chance of going. > If they'd add a lunch at Cedar Point and a lunch at the Rock & Roll Hall of Fame, the up-charge would be $35/person across the board. > CH, ready to TO, DST, old school version. > SN will need this tomorrow morning so she can get it to he Director before the trade show opens tomorrow and so she can have it to review prior to tomorrow night's parent meeting. > Comps = 1:25 paid > Tier 1 = 43 - 47 pax > Tier 2 = 38 - 42 pax (+$20) > Tier 3 = 33 - 37 pax (+$20) __X__ CH _2/8/18___ 2/8/18: > CH completed TO & BJS reviewed. > BJS sent to SN via EM since she was on the road at OMEA Convention. Good Morning! TO in Dropbox and also attached for your convenience. Please forward to Jessica as soon as possible this morning since her meeting is tonight. We are not waiting for any other charter quotes as it was sent to 5 companies and only these two had coaches available at the time. At $185 Q + $50pp for the bus (on the high side of the chart), we are at $235. If she wants to add the two missing meals at $35 total, she is at $270 which is still $30 below her proposed budget of no more than $300 all in. Thanks, and let me know if you have any questions. BJS 2/26/18 > Ready for K (remember no PCCF option in K) > Add Security - 1 guard (will be added as line item on Final Invoice) > Charter choice is Anderson. > As this is going to K, please review and proceed as needed ASAP. Want to get K to them this week and BJS will need to adjust due dates, etc. __X__ HMS __X__ __X__ CH __X__ 3/6/18: > BJS reviewed and updated IOG and TO top the K Versions. > Due to later arrival at Rock & Roll Hall of Fame, arrive school time on Sunday at end of trip will now be 4:30PM instead of 3:00PM. > BJS attached Student Watchers - 1 guard for 1 night at $175 to be billed as line item on Final Invoice. > BJS updated IOG, Bible, and attachments accordingly. > BJS set due dates. > Due to nearness of trip, there will be just two payments / invoices. > BJS emailed combined Deposit / 1st Payment Invoice#6395, due 03/19/2018, $5,817.50. > CH, ready for E-Agreement, please mail with next 48-hours. Remember, no PCCF allowance in K and hence no PCCF in K or GLH, etc. __x__ CH _3/8/18___ 3/14/18 > UNDER CONTRACT 03/23/18 > kMH received check #3462 for $5,817.50 > SN reviewed all forms rec’d on 3/23/18 (RL, FPGF, HIF & FAF). > Total Pax = 39 PAX (32 + 7). > RMS / PAX 06 Q / 24 02 T / 06 04 D / 08 01 S / 01 TOTALS = 13 ROOMS and 39 PAX (32 + #). > The group will be traveling on 1 Bus 4/3/18 > CH reviewed forms processed by SN (RL, FPGF, HIF & FAF) > Total Pax = 39 PAX (32 + 7). > RMS / PAX 06 Q / 24 02 T / 06 04 D / 08 01 S / 01 TOTALS = 13 ROOMS and 39 PAX (32 + 7). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > CH update pricing to Tier 2 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please send 39 DST luggage tags > JAF, Ready for Final Invoice > 1 security billed as a line item > Group traveling on 1 bus > Comps 1:25 - 1 at the double rate > Pricing is as listed below in red ____x_ JAF _4/3/18____ _____ KMH _____ ____ HMS ____ 4/3/18: > JAF created Final INV # 6419, due 4/17/18, $4,992.50. Mailed & Emailed. C to KH. 4/23/18 > KMH received check #3464 for $4992.50 5/3/18: > BJS emailed Final Itinerary BOOKLET to Jessica et al . . . > FI Box to be mailed to Jessica's attention at the school via UPS before week's end.
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