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General Trip Information
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Wed Aug 29, 2018
Trip Name
Little River High School Choir and Business-Orlando, FL-05-30-2019
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Little River High School Choir and Business
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Trip Notes
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Little River, KS to Universal Orlando = 1446 miles = 24.5 hrs. non-stop DISCOVER STUDENT TRAVEL 1/10/18: > BJS spoke to Ben at Midwest - talked for a long time. School has never traveled and he is trying to get them started. > Late may of 2019 school year. > Orlando - Universal preferable. > 36 + 5. Working on share the bus with business class. > Said he was aiming for a CCIS trip with all meals - might end being DST. He would like it to be all-inclusive. > Date - May 31 weekend. Probably 3 days in the park. We discussed having the 31st, 1st, and 2nd in the park and moving out from there to determine departure and return. > Wants to do all 3 Univ. Parks. > was hoping to do performance or workshop for choir. Business students too to fill the bus. Might have to figure this out later - I suggested based on size of group maybe the all do one of the leadership type workshops that would appeal to the whole group. > Suites property is fine. > closest charter bus companies would be based out of Wichita. Village Tour & Travel or Overland Charters. > Flying could be an option - Witchita or Kansas City - if the bus cost is high. Per BJS, let's not push this as it most likely won't work. > Blue Man Group show would be nice. > Ensemble forms in Dropbox. > I asked about budget (how much is too much) and this was his response: Judging by the talks I've had with people so far, I'm guessing the $1000 range would be the best. $1200 is when everyone started to getting a little nervous. I understand there is a lot of costs so I am open to exploring any options. Most parents and students aren't afraid of the cost, they just want to know closer estimates so they can start prepping. I think the uncertainty scares them more then the price if that makes sense. > BT started IOG, created folder in 2018-19 Dropbox, added trip to WB. 2/20/18: > Today was TO presentation date that BT set. > However, emailed with client last week and told him we would have something by end of Feb. and he was fine with that. > BT updated WB. > Client has generated some excitement with his small program and is anxious to share info with them. 03/07/18: > After Dropbox fiasco, finally got to review this. > BJS created IOG last week and decided flying was the best option since the group was so small and they are so far away from Orlando, would have been 25 hrs with any stops! > If flying, staying on Property at Cabana Bay is the best option as they will not need ground transportation in Orlando other than Airport / Universal transfers since everything else is accessible at UO. > Wichita is the most convenient airport to the school. > BJS ran rates the old fashion was and made no calls since they are looking to see if this is something they would even consider. > BJS allowed $200 / night for family suites at Cabana Bay and also increased all UO rates by 10% to be safe since 2019 rates have not yet been published. TO has that rates are guaranteed so long as the UO rates do not increase by more than 5% over our contracted 2018 rates. > CH completed TO and BJS reviewed. > BJS sent to BT to share with client. 3/7/18: > BT had a quick GTM with Ben to share the TO. > All looks good - this is exactly what he needs to go to admin. to proceed to the next step. > I clarified that we will seek air quotes once trip is approved. > I did confirm that it is choir for STARS performance and business students (some of whom are in choir) for workshops. All students would likely do the workshop. > They are close enough to take school bus from school to Wichita airport. 3/15/18: > BT followed up with Ben about TO. > All have responded well and he's on the agenda for the April board meeting to make the trip officially approved. > So far the principals and the super have given the thumbs up. All he needs is the Board approval. 4/10/18: > Board meeting went well yesterday. > Trip approved - go to K! 5/31/18: > Per BJS, BT looped Ben in that we are a month away from flights so we're holding off on K until we have those to share. 06/26/18: > BT, per Air Travel Group, it will be 7/7/18 at the very earliest before we have flight options for this group. Schedules are not yet open. ____ BT ____ 7/11/18: > CH, any updates from ATG for this group's flight. Last check-in said we should have options after 7/7/18 . . . ____ CH ____ 7/23/18: > Per CH, BT shared flights with Ben. He got right back to me! > $786 too steep for their budget. Will wait for SWA in mid - August and go from there.
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