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Tue Jul 17, 2018
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Virginia Beach Masonic Lodge 274-Washington, DC-08-17-2018
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OR
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Final Room List
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Received
Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Virginia Beach, VA to Alexandria, VA = 213 miles = 4 hrs. non-stop DISCOVER STUDENT TRAVEL 9/22/17 > Brian's lodge group of about 40 adults. > visiting GW Masonic Memorial in Alexandria. > Stay in or near olde town Alexandria > Leave on Friday 8/17 around noon return on Sunday. 2 nights. > Check in, dinner, 8th and I show at Marine Barracks. > Saturday - Masonic Memorial tour and meeting (10am until about 1pm). He sets up. Return to hotel area, Nice lunch near hotel? Meal credit since there are so many local places? Gives some a chance to relax at hotel if needed. Visit Arlington Cemetery later afternoon then head to Nats game (they are in town). Meal credit there. > Sunday - breakfast, depart, go to Udvar Hazy museum before heading home. Lunch there before departure or on the way home. > about 40 pax. > Charter bus - Venture, Agape, James River, Winn (typical tidewater companies). > Budget - $400 range. Double and Single rates only. > Starting to market - would like to have an idea of cost soon. He takes over lodge in December. > The address of the Lodge (departure address) is: 2000 Arctic Ave Virginia Beach, VA 23451 > BT added folder to DB, started IOG, and added trip to WB. 10/11/17: > Brian emailed today and asked about "estimated price" for his trip so he could share at his meeting. > I reminded him that we don't deal with estimates, told him we are busy and processing TOs in order of trip departure at this point. > Asked him for a meeting date where he wants to present specifics. He said Jan. 10, 2018. > I entered TO date of Jan. 3 on White Board so he has it in time. Any time before that would be fine too as he is trying to drum up excitement for the trip. > Trying to be in the $400 per person, $800 per couple range. 1/10/18: > TO presentation via GTM scheduled for 1/30/18 at 2:00pm. 1/29/18: > BSJ reviewed IOG and updated as needed. > BJS made remaining attachments and updated as needed. > BJS ran rates and entered in TPMS. > CH, ready for TO - Old School. BT has presentation via GTM tomorrow afternoon at 2PM. > Remember, this is an all adult group. > Tier 1 = 36 - 40 > Tier 2 = 31 - 35 (+$20) > Tier 3 = 26 - 30 (+$20) > Comps = 1:25 __X__ CH __X__ 01/30/18: > BJS reviewed and updated TO as needed and then saved as PDF and sent message to BT that it was ready for this afternoon's meeting with Client. > CH will send additional CQRs to Newton and Fun Tours. She will also send quotes as they are received today either via text or slack. 1/30/18: > BT had a GTM with Brian for TO presentation. > Really likes how the trip is laid out. > Will most likely skip Potomac Mills and just head home with lunch en route. Doesn't want to get back too late. > I explained about DST to shave some cost as well as meals and that makes sense. He's hoping to have cheaper buses, of course. He's used to our trips and likes the idea of the meal credits, but some of his folks might not. > Trip will in all likelihood change to DST (no ipad, no GTV, no sports sacks). I told him "about $25 less" per BJS, but he said he doesn't need a revision for now. I think we should go ahead and provide one once we get the rest of the charter quotes just to he has the exact cost. Then he will know exactly what extract if he removes meal credits. > Right now he is in the process of "shopping" the trip to his lodge and others in the area to drum up more interest. Now that he has prices, he thinks he will know for sure within the next month or two. He appreciated the 3 tiers of pricing. 2/10/18: > BT shared Newton quote with Brian. > Go ahead and make Newton their charter choice. > Now that he has firm price, he is sharing with his folks next week. 2/21/18: > Brian called BT re: Masonic Lodge trip - sounds like he's getting some good interest on the trip. > He wants to proceed with revision so he can give his folks exact numbers. > As expected from 1/30 note: > change to DST (no ipad, no GTV, no sports sacks). I told him "about $25 less" per BJS. > skip Potomac Mills and just head home with lunch en route. > Meals are all good as is. > Newton is charter choice. > They have meetings every week, so next week or week after for revision would be fine. 3/11/18: > BJS completed IOG Rev1 > BJS updated attachments and rates for Rev1. > BJS completed TO Rev1. > BT, please send to Client and get the Go to K. 3/16/18: > Client inquired as to when they would have to have a signed K as commitments from his members are slow. 3/17/18: > BJS replied to BT and cc'd HMS and CH - > Based on Hotel DDD and when deposits start coming due, we would have to have a signed Agreement by 4/15/18 and a payment NLT 5/7/18. 4/4/18: > Brian called. > Unfortunately, he did not get enough response to make the trip happen. > He sincerely apologized for not being able to get it together, appreciates all the work we did, and will continue to spread our name. > Please review and cancel all as needed. ____ CH ____ ____ HMS ____ ____ KH ____
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